Successfully reported this slideshow.
We use your LinkedIn profile and activity data to personalize ads and to show you more relevant ads. You can change your ad preferences anytime.
Case Study
 hobsons.com To learn more or to schedule a demo, call (800) 927-8439 or (513) 891-5444 (international).
Univer...
Case Study
 hobsons.com
About Hobsons
Hobsons helps educators, administrators, students, and families maximize success thr...
Upcoming SlideShare
Loading in …5
×

University of Illinois at Urbana-Champaign Graduate College Case Study

604 views

Published on

With more than 100 graduate and professional programs, the University
of Illinois at Urbana-Champaign (UIUC) is an educational leader in
research, teaching, and public engagement. The university distinguishes
itself by the breadth of its programs, broad academic excellence, and
internationally renowned faculty.

Learn more at: www.hobsons.com

Published in: Education
  • Be the first to comment

  • Be the first to like this

University of Illinois at Urbana-Champaign Graduate College Case Study

  1. 1. Case Study hobsons.com To learn more or to schedule a demo, call (800) 927-8439 or (513) 891-5444 (international). University of Illinois at Urbana-Champaign Graduate College “ I wanted to mend the relationships with our departments. ApplyYourself has been a huge factor in that for graduate admissions.Our departments are becoming very short staffed due to the economy—they need every bit of help they can get so they can get their job done.ApplyYourself has allowed us so many ways to do that for them.” – Beth Kibler, Director, Graduate and Professional Admissions Quick Stats After implementing ApplyYourself, UIUC cut admissions staff in half. Reduced application processing time from six–eight weeks to one–two weeks. Processing time for domestic files takes five days; processing time for international files takes nine days. Renamed the University of Illinois in 1885, it is one of the original 37 public land-grant institutions after President Abraham Lincoln signed the Morrill Act in 1862. 16 colleges and instructional units. 10,322 graduate and professional students. Mission: “To transform lives and serve society by educating, creating knowledge, and putting knowledge to work on a large scale with excellence.” Challenge With more than 100 graduate and professional programs, the University of Illinois at Urbana-Champaign (UIUC) is an educational leader in research, teaching, and public engagement. The university distinguishes itself by the breadth of its programs, broad academic excellence, and internationally renowned faculty. As a Banner client, UIUC began to receive phone calls from confused applicants when completing their graduate applications. Banner didn’t offer an easy way to export data or print applications, nor was it customizable, which was a big concern for the departments on campus. “It was a huge paper process: Everything had to be done by paper and nothing could be done online,” says Beth Kibler, director of graduate and professional admissions. “We also had a high error rate in details of processing. In Banner, we had to duplicate work—sometimes up to five forms—and this often lead to errors.” After two years of using Banner’s Web application, staff at UIUC became so frustrated that they decided to look for another solution. ©2012Hobsons.Allrightsreservedworldwide.50067/12
  2. 2. Case Study hobsons.com About Hobsons Hobsons helps educators, administrators, students, and families maximize success through every stage of the learning life cycle. Hobsons’ personalized learning, academic planning, post-secondary enrollment, and student support solutions serve millions of students across more than 7,500 schools, colleges, and universities worldwide. To learn more or to schedule a demo, call (800) 927-8439 or (513) 891-5444 (international). University of Illinois at Urbana-Champaign Graduate College Solution To combat their frustration, staff at the University of Illinois at Urbana-Champaign chose an online application that stood above the others they researched: ApplyYourself. “ApplyYourself was the most user-friendly for our departments,” Kibler explains. “It allowed for the most customization. The technical support aspect was fantastic-sounding to us, which would alleviate some of our workload and [that of] other departments. The application, itself, was user-friendly for students and eliminated the problems students were having. The online letter of reference and online notice of admission letter were selling points.” Since implementing ApplyYourself, Kibler says that admissions processes have drastically changed at UIUC. No longer does staff evaluate transcripts manually or input information into the system by hand. With ApplyYourself, the graduate admissions office has moved to a completely online and paperless office. Benefits of the system UIUC has seen include: Business rules that take the information students enter about their education history and pre-populate other forms automatically. Ability to track every student and their status in the admissions process. Interfaces with Banner. Online publishing of all notices of admission, eliminating printing, copying, and mailing of paper letters. Ability to add online links in admissions letters to provide additional information; ability to e-mail targeted groups of students about upcoming events. “We’ve gone from so many errors that made our relationships across campus not good to now we don’t have a single bad relationship with an academic program,” Kibler says. “Our applicants were having problems, and now it’s just not a problem. We’re so spoiled now by AY because everything is so streamlined and efficient.” Results The University of Illinois at Urbana-Champaign has seen numerous results from its ApplyYourself product: Steady increase in number of applications received each year. Processing time has changed dramatically: from six–eight weeks to one–two weeks. Financial savings on postage, envelopes, and paper. Staff reduced from 14 to seven. Time savings by no longer having to print applications. “[ApplyYourself is] more accurate; things get lost less,” Kibler says. “Before, if a department filled out a referral on paper and sent it through campus mail, it could easily get lost. The department would call us a month later and ask ‘Where is this?’ Now, we can see they accessed the system and see when it was requested. We can track so much more now. It has streamlined every possible grad admissions process— our communications and strengthened relationships on campus. I love the efficiency it has given me and brought to our life—the ease of it all. I am not a tech person. I never knew HTML codes; I never knew how to make a line break. The ease for me to go and do things that I would think are technical is wonderful. I can make changes at any given time, and it’s so easy.”

×