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Opportunities to Engage First Year Students at Community Colleges

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As part of the Student Success and Support Program (SSSP) led by the Chancellor’s Office, Los Medanos College began implementing tools from the Starfish Enterprise Success Platform – specifically, early alert and degree planning – in 2015. In this Webinar, you’ll learn about their recipe for implementing student success technologies within a statewide initiative.

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Opportunities to Engage First Year Students at Community Colleges

  1. 1. Opportunities to Engage First Year Students at a Community College
  2. 2. OVERVIEW  Identifying the need for change  Implementation strategies  Evaluation: Work in progress
  3. 3. Background Nine college districts are piloting the Hobsons Starfish Degree Planner and Early Alert software which began in Fall 2015. Teams from the California Statewide Education Planning Initiative and Hobsons are working closely with college IT personnel and student service representatives to discuss technology planning and implementation for the pilot college campuses. Los Medanos College is part of the Contra Costa Community College District which includes Contra Costa College and Diablo Valley College. While Los Medanos College is the lead in the pilot, we are taking a district-wide approach, including our sister colleges in the project. We are working closely with the California Community College Tech Center to develop best practices in implementation for new colleges coming on board.
  4. 4. Contra Costa Community College District (CCCCD)  There are 113 California Community Colleges- CCCCD is made up of 3 colleges: Contra Costa College, Diablo Valley College, and Los Medanos College.  All three colleges are Colleague schools Los Medanos College  Currently using  Ellucian Student Planning Tool  Colleague Degree Audit  No early alert system in place at the time of implementation  How we are doing it  Auto-upload from Colleague  Continuing to use current degree audit system  Started with existing Hobsons Degree Planner then transitioned to Starfish Degree Planner midway through implementation
  5. 5. Identifying the Need for Change Step 1: Evaluating current technology and its capacity for supporting more student centered practices. Step 2: Identifying the needs of the institution from various perspectives: Student, Faculty, Staff, and Administration. Step 3: What is on your institution’s wish list?
  6. 6. Implementation Strategies Identify your Implementation Team  LMC has a team for Degree Planner and Early Alert  Includes representation from Admissions & Records, Success & Retention Programs, Counseling, Welcome Center, Faculty, and IT  Districtwide Implementation Team
  7. 7. Implementation Strategies Develop Communication Strategies/Marketing  Starfish Conversations  Taking the show on the road: Academic Senate, Classified Senate, Student Senate, Shared Governance…  Workshops & Trainings  Classroom Visits  Drop-In Lab Hours
  8. 8. Implementation Strategies Who gets to go first?  Learning Communities, Extended Opportunity Programs & Services (EOPS) How to prepare and provide support?  Developing materials for faculty/staff use  Consulting on best practices within the department/classroom  Providing support during initial implementation in testing phase (i.e., Transcripts)
  9. 9. Implementation Strategies: Resources
  10. 10. Implementation Strategies: Resources
  11. 11. Faculty/Staff/Administrator Student ? Implementation Strategies: Work Flows
  12. 12. Implementation Strategies: Work Flows Student Success & Retention Programs(SSRP) Goals and objectives  Research and develop best practices working with “at risk” student populations  Student Success Workshops/Seminars  Fostering collaborative relationships on and off campus  Oversee development and implementation of Starfish Early Alert Retention tool • Intrusive Case Management • Follow up on alerts, referrals, and other tasks submitted by Starfish users • Facilitate training and workshops on implementation of Starfish Early Alert • On campus technical support of Starfish Early Alert • And more… • Staffing • 2 FT- SSRP Counselors • 1.5 FT- SSRP Coordinators • 1FT – Office Assistant
  13. 13. Implementation Strategies: Work Flows Department: SSRP  Run report and filter by flag type. (Retention Program Office Assistant)  Contact the students with general concerns. (Coordinator/Student Ambassador)  Schedule a follow-up counseling appointment with a Retention Counselor.  Close the loop. (Coordinator/Counselor)
  14. 14. Evaluation: Work in Progress  Identify a decision making process for changes that can potentially impact the district  Districtwide monthly meetings  Informal work group meetings for respective implementations  Develop check points along the way  Be responsive to recommendations/feedback  Understand limitations – such as limitations imposed by current institutional practices
  15. 15. QUESTIONS Contact Us: Robin Armour Director, Admissions & Records rarmour@losmedanos.edu Carla Rosas Director, Success & Retention Programs crosas@losmedanos.edu

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