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Manage Outlook Groups
Communicate with teams and
share conversations, messages,
calendars, and events.
Display what you need
Switch between the different
Outlook features like Mail,
Calendar, and People views.
View connection status
See your folder sync status and
server connection status here.
Navigate your mail folders
Select a folder to see its
contents. To turn this pane on or
off, select View > Folder Pane. Read emails faster
Dock the reading pane on the
side or at the bottom to view
messages where you want to.
Quick Access Toolbar
Keep favorite commands
permanently visible.
Explore the ribbon
See what Outlook can do by selecting the
ribbon tabs and exploring available tools.
Customize the ribbon display
Choose whether Outlook should auto-hide
the ribbon.
Find whatever you need
Enter a keyword or phrase to look up Outlook
commands, get Help, or search the Web.
Show or hide the ribbon
Select the pin icon to keep the
ribbon displayed, or hide it
again by selecting the arrow.
Quick Start Guide
New to Outlook? Use this guide to learn the basics.
Outlook
Your inbox, your way
Sort and filter messages, and
group messages by subject in
conversation view
Outlook
Set up your account
You can use Outlook 2016 as soon as you enter your account info. On the ribbon,
select File > Info and then select the Add Account button. Next, sign in with
your preferred email address, or use an account provided by your company or
school.
Set up an Outlook group
If you’re running Outlook as part of an eligible Office 365 subscription, you can
use Groups instead of distribution lists to more effectively communicate and
collaborate with members of a team or an organization.
Attach files without searching
Need to attach a picture or a document? Outlook saves you time by keeping a
list of your recently used files. Select the Attach File button while composing a
new message or meeting invitation, and then select the file you want to attach. To join an existing group, start by searching for its name. On the ribbon, select
Home, enter a keyword or phrase into the Search People box, and then select
the group you want to join.
To create a new group in Outlook 2016,
On the ribbon, select Home, and then
select New Items > Group.
If you don’t see this as an option on this
menu, contact the administrator of your
Microsoft Office 365 subscription for
more information.
From the Inbox of any of your Groups,
you and the other members can start or
join a conversation, create or confirm
team events, see a list of members, and
get notifications about interactions on
any of your shared posts.
Easy to use Calendar tools and commands
In Calendar view, the ribbon displays everything you
need to manage every day, week, month, and year.
Look someone up before scheduling
Type a name and search to verify someone’s
contact info before setting up a meeting.
Sunshine required?
Glance at the weather forecast to make sure
your meeting or event won’t be rained out.
View shared Calendars
Focus on your own schedule or
display any additional Calendars that
have been shared with you by other
people or Groups.
Create new items in place
Right-click anywhere to
create a new meeting,
appointment, or other event.
Outlook is more than just email
Easily switch between Mail, Calendar, People, and more.
Outlook
Search your calendar
Start typing in the Search box
to instantly find meetings and
appointments.
Switch your point of view
Select to see how busy your
days, weeks, and months are.
Navigate your schedule
While looking at the current
day, week, or month, select
the Back or Forward arrows to
switch the current view.
Look back — or way ahead
Need to look up a past event
or want to schedule something
in the distant future? Select the
small arrows to the left and
right of the current month to
skip to the day you want.
Change your point of view
Select to switch between Mail,
Calendar, People, and more.
Find whatever you need
Type a keyword or phrase into the Tell me what you want to do search box on
the ribbon to quickly find the Outlook features and commands you’re looking
for, to discover Help content, or to get more information online.
Look up relevant information
With Smart Lookup, Outlook searches the Internet for relevant information to
define words, phrases, and concepts. Search results shown on the task pane can
provide useful context to information you need to share with other people.
Get other Quick Start Guides
To download our free Quick Start Guides for your other favorite apps, go to
https://go.microsoft.com/fwlink/?linkid=2008317.
Next steps with Outlook
See what’s new in Office
Explore the new and improved features in Outlook and the other apps in
Office 2016. Visit https://go.microsoft.com/fwlink/?linkid=871117 for more
information.
Get free training, tutorials, and videos for Office
Ready to dig deeper into the capabilities that Outlook has to offer? Visit
https://go.microsoft.com/fwlink/?linkid=871123 to explore our free training
options.
Send us your feedback
Love Outlook? Got an idea for improvement to share with us? On the File
menu, select Feedback and then follow the prompts to send your suggestions
directly to the Outlook product team. Thank you!
Outlook

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Outlook Quick Start Guide

  • 1. Manage Outlook Groups Communicate with teams and share conversations, messages, calendars, and events. Display what you need Switch between the different Outlook features like Mail, Calendar, and People views. View connection status See your folder sync status and server connection status here. Navigate your mail folders Select a folder to see its contents. To turn this pane on or off, select View > Folder Pane. Read emails faster Dock the reading pane on the side or at the bottom to view messages where you want to. Quick Access Toolbar Keep favorite commands permanently visible. Explore the ribbon See what Outlook can do by selecting the ribbon tabs and exploring available tools. Customize the ribbon display Choose whether Outlook should auto-hide the ribbon. Find whatever you need Enter a keyword or phrase to look up Outlook commands, get Help, or search the Web. Show or hide the ribbon Select the pin icon to keep the ribbon displayed, or hide it again by selecting the arrow. Quick Start Guide New to Outlook? Use this guide to learn the basics. Outlook Your inbox, your way Sort and filter messages, and group messages by subject in conversation view
  • 2. Outlook Set up your account You can use Outlook 2016 as soon as you enter your account info. On the ribbon, select File > Info and then select the Add Account button. Next, sign in with your preferred email address, or use an account provided by your company or school. Set up an Outlook group If you’re running Outlook as part of an eligible Office 365 subscription, you can use Groups instead of distribution lists to more effectively communicate and collaborate with members of a team or an organization. Attach files without searching Need to attach a picture or a document? Outlook saves you time by keeping a list of your recently used files. Select the Attach File button while composing a new message or meeting invitation, and then select the file you want to attach. To join an existing group, start by searching for its name. On the ribbon, select Home, enter a keyword or phrase into the Search People box, and then select the group you want to join. To create a new group in Outlook 2016, On the ribbon, select Home, and then select New Items > Group. If you don’t see this as an option on this menu, contact the administrator of your Microsoft Office 365 subscription for more information. From the Inbox of any of your Groups, you and the other members can start or join a conversation, create or confirm team events, see a list of members, and get notifications about interactions on any of your shared posts.
  • 3. Easy to use Calendar tools and commands In Calendar view, the ribbon displays everything you need to manage every day, week, month, and year. Look someone up before scheduling Type a name and search to verify someone’s contact info before setting up a meeting. Sunshine required? Glance at the weather forecast to make sure your meeting or event won’t be rained out. View shared Calendars Focus on your own schedule or display any additional Calendars that have been shared with you by other people or Groups. Create new items in place Right-click anywhere to create a new meeting, appointment, or other event. Outlook is more than just email Easily switch between Mail, Calendar, People, and more. Outlook Search your calendar Start typing in the Search box to instantly find meetings and appointments. Switch your point of view Select to see how busy your days, weeks, and months are. Navigate your schedule While looking at the current day, week, or month, select the Back or Forward arrows to switch the current view. Look back — or way ahead Need to look up a past event or want to schedule something in the distant future? Select the small arrows to the left and right of the current month to skip to the day you want. Change your point of view Select to switch between Mail, Calendar, People, and more.
  • 4. Find whatever you need Type a keyword or phrase into the Tell me what you want to do search box on the ribbon to quickly find the Outlook features and commands you’re looking for, to discover Help content, or to get more information online. Look up relevant information With Smart Lookup, Outlook searches the Internet for relevant information to define words, phrases, and concepts. Search results shown on the task pane can provide useful context to information you need to share with other people. Get other Quick Start Guides To download our free Quick Start Guides for your other favorite apps, go to https://go.microsoft.com/fwlink/?linkid=2008317. Next steps with Outlook See what’s new in Office Explore the new and improved features in Outlook and the other apps in Office 2016. Visit https://go.microsoft.com/fwlink/?linkid=871117 for more information. Get free training, tutorials, and videos for Office Ready to dig deeper into the capabilities that Outlook has to offer? Visit https://go.microsoft.com/fwlink/?linkid=871123 to explore our free training options. Send us your feedback Love Outlook? Got an idea for improvement to share with us? On the File menu, select Feedback and then follow the prompts to send your suggestions directly to the Outlook product team. Thank you! Outlook