Well crafted policies lay out
expectations, define rights and
responsibilities, describe procedures and
detail the remedies available if policy
Policies allow administrators to use
contract law principles to create a
kind of private law that governs the
Acceptable use policies(AUPs), bullying policies,
parent permission slips, school handbooks,
disciplinary procedures are all Contracts.
All these contracts are binding to the school
For example: a school with an antibullying policy, based on its
findings of an increase in offensive text messaging and emailing among
students may amend its policies to include a prohibition against
the private law
developed by and
parties to create
their own rules.
Flexibility of the
Contract law makes
it suitable for
Parties can amend
the contract in light
for the use of
school computers and
the school internet
School leaders craft appropriate policies for the school.
School puts students and teachers on notice by publishing and distributing
Parents and students return signed copies of the same before student
privileges are granted.
The school policies become the law of the school.
Help establish private law
for school communities.
Lay out the terms and
conditions for use of school
computers and internet
Prescribe rules of behavior.
Describe student, teacher
and staff privileges.
Identify the consequences for
breaking these rules.
SCHOOL RECORDS RETENTION
Records Retention policies address the storage, retention and
destruction of school records created and stored on school
computers and internet systems.
•These records include student grade reports, attendance records, standardized test
scores and other student specific information.
Schools, working with legal council need to draft record
retention policies appropriate for their schools, while providing
adequate direction and protection for IT professionals.
SCHOOL SHOULD INCLUDE
POLICIES ON THE FOLLOWING:
Cyber bullying Policy
Student privacy and Data
Rights and responsibilities
of students, teachers and
Employee blogging policy
THE ROLE OF SCHOOLS FOR
POLICIES TO BE EFFECTIVE
School Leaders need to
identify all the risks
to students, teachers
and staff and take
to minimize the risks.
School needs to
boundaries to all
members of the school
School must provide
for students and
training for teachers
Schools should establish a policy
describing the recommended chain of
command for reporting incidents.
Schools can craft age appropriate
tests students must pass before
being granted license to participate
in less structured internet activities.
FIVE STEP PLAN FOR
DRAFTING SCHOOL POLICY
•Draft the new/revised policy
•Circulate the draft of new/revised policy
•Approve and disseminate the new/revised policy
NOTIFICATION TO PARENTS SHOULD INCLUDE
A copy of the user notification form is provided to the student.
Description of Parent/Guardian responsibility.
Notification that parents have the option to request alternative educational
activities not requiring internet access.
A statement that the Student Online Acceptable Use Consent Form must be
signed by the student, parent/guardian and teacher prior to use by student.
A statement that the school’s acceptable use policy is available for parental
CHECKLIST REGARDING POLICIES AND PROCEDURES: Has the School done
Made an assessment of the
legal risks arising from the
use of classroom technology?
expectations and boundaries
with regard to all uses of
technology in the classroom?
Enlisted student, staff and
parent input in drafting school
requirements and policy
acceptance procedures prior to
use of technology resources?
Incorporated parent education
into your school’s technology
Established a chain of command
for reporting incidents?
ACCEPTABLE USE OF COMPUTERS, COMPUTER
NETWORKS AND INTERNET RESOURCES
School offers internet access for staff and students to
Students and their parents/guardians must sign an
acceptable use consent form.
The school will provide each employee an email account.
Students will be provided limited access to the internet
after they have permission from their teacher.
The use of the school computer and internet system is a
privilege, not a right.
curriculum activities using
the computer and internet
The school internet
system is not a public
access service. School
has the right to place
reasonable restrictions on
the material accessed or
posted through it.
Students and employees
cannot use the school
computer network for non
RIGHTS AND RESPONSIBILITIES
•As in case of the school newspaper, the school may restrict speech
on the electronic medium for valid educational reasons.
•Electronic communication, stored data, downloaded material may be
intercepted, accessed or searched by the administrators and faculty.
•Individual search can be conducted if there is reasonable suspicion
that policies have been violated
Personal Contact info
Respect for privacy
Inappropriate access to
LIMITATION AND LIABILITY
The school disclaims liability for the misuse of its computers,
equipment, emails and internet programs that violate the policy or
any applicable law.
•The school gives no guarantee that the services provided shall be without error or
The school is not responsible for any loss suffered due to its
computer system, including loss of data, interruptions in service,
accuracy or quality of information or financial obligations resulting
from the use of school resources.