Export Order


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Export order in International Business

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Export Order

  1. 1. Export order is a document communicating the decision of foreign buyer to purchase item from the exporter. It would clearly indicate the exporters Performa invoice or quotation number and its date, including item, quantity, delivery date, shipping marks, insurance etc… before acceptance the export order should scrutinize in all aspects.
  2. 2. Getting export order Pre-shipment Shipment Post - Shipment
  3. 3. Export licensing Inquiry and Offer Examination of terms of Export Contract and confirmation of Acceptance
  4. 4. Prohibited Items Restricted Items Canalized Items
  5. 5. Exporter may receive inquiries directly:- an inquiry is a request from the prospective buyer to keep him informed of the terms and conditions of sales.
  6. 6. These are some of the conditions which warrant careful examination in particular.. Product description including specification, style, colour, packing conditions etc… Marking and labeling requirements, if any Inspection requirements including type of inspection place of inspection and inspection agency Insurance requirement including nature of risk to be covered and insurable value
  7. 7. Export agreement, export order and export contract signify the same essences. It indicates the decision of foreign buyer to buy specified items from the Indian exporter at mutually agreed terms and conditions
  8. 8.  Pre-shipment finance  Production and Procurement of Goods  Shipping space  Packing and marking  Quality control and pre shipment inspection  Central excise clearance  Appointment of C and F agent  Obtaining insurance cover
  9. 9.  If the exporter is in need of finance to execute the export contract he make arrangements for securing necessary fiancé well in advance
  10. 10. After export contract is confirmed exporter has to make some arrangement for manufacture of goods. If the goods are not to be manufactured and are procured from local markets, action initiated to meet the delivery schedule. If it is manufactured, the details of inputs required foe production through a document called bill of materials
  11. 11. As soon as the export order confirmed, export contract is received from importer, exporter has to make the necessary arrangement for shipping space
  12. 12. After the goods are ready for shipment they should be properly packed and marked
  13. 13. Goods are not to be shipped unless the quality are not maintained, the exporter’s image gets ruined, further chances of export orders come to a virtual close
  14. 14. As soon as goods are ready for dispatch to the port of shipment, exporter has to apply to the central excise authority for excise clearance of the cargo
  15. 15. As export is a complex subject and require lot of documentation and compliance of procedure it is desirable for the exporter C&F agent who are specialized in this field to guide and arrange shipment of goods at economic cost for the smooth completion of export transaction
  16. 16. Before the goods are exported exporter takes cover for the cargo . The exporter must take appropriate insurance cover for full risk coverage
  17. 17.  Documentary examination at customs house  Obtaining carting order and customs physical examination  Loading cargo on vessel  Exchange control formalities
  18. 18. Goods may be shipped out of India only after customs clearance is obtained. The document on which the customs give their clearance for export is shipping bill.
  19. 19. After examination order by the customs is given it is desirable to obtain the carting order from the post trust authority. Then the C&F agent obtain the carting order from the superintendent of post trust authority to move the cargo into the port premises
  20. 20. At the time of shipping the goods on board the preventive officer of customs has the right to inspect the goods before the goods are actually loaded on ship
  21. 21. An exporter of goods has an obligation to recover payment and bring the sale proceeds into the country.
  22. 22.  Presentation of document for negotitation  Export incentives
  23. 23. After Shipment of goods exporter has to negotiate the document through a bank within a period of 21days from the date of shipment. Submission of relevant document to the bank and the process of obtaining is called Negotiation of documents
  24. 24. Government of India has been providing incentives to exporters as is done in many countries