Recruitment and Selection


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Recruitment and Selection

  1. 1. Free Powerpoint Templates Page 1HR Success Guide Recruitment and Selection
  2. 2. Free Powerpoint Templates Page 2 What do you understand by Recruitment? ♦ Recruitment is the process of sourcing, screening, short listing and on boarding the right candidate at the right time for a suitable open position. ♦ It is said that recruitment is the process of placing the right person in the right place at right time. In simple words pick and choose employee for the open position available at the company. HR Success Guide Copyright ©
  3. 3. Free Powerpoint Templates Page 3 Definitions of Terms ♦ Recruitment Manager: The HR resource from company who will be liable for all Recruitment and selection processes. ♦ HR Planning: The Process of forecasting people requirement for all year based on internal and external considerations ♦ Employee Requisition: The process of formalizing a request for recruitment people by the regional functional head and functional heads ♦ Selection: Choosing the most appropriate candidate through a consistent assessment procedure to meet a specific requirement HR Success Guide Copyright ©
  4. 4. Free Powerpoint Templates Page 4 Steps involved in Recruitment and Selection Identification of Vacancy Manpower requirement is the need of filling in employees for a new/ replacement position in an organization. Vacancy may arise as a result of retirement, death, re-hiring, business expansion, promotion, resignation etc. Manpower planning Human resource planning is the process of systematically forecasting the future demand and supply for employees and the deployment of their skills within the strategic objectives of the organization Continued.. HR Success Guide Copyright ©
  5. 5. Free Powerpoint Templates Page 5 ♦ Prepare Job Description or Person Specification (JD/PS) Job description or person specification is prepared based on the job and skill set required to perform the same. Different companies follow different ways of preparing job description Or person specification following can be some of the criteria Is the process of accessing performance of employees. Education Experience Location CTC Age Continued.. HR Success Guide Copyright © Steps involved in Recruitment and Selection
  6. 6. Free Powerpoint Templates Page 6 Others criterion like strong communication skill, convincing skill, client interaction, ability to work against target etc All the above criteria are purely job and/or company specific. When any department needs a new hire, they would raise a requirement and transfer it to HRD (if the company has a separate recruitment team it would go there). The requirement has to be filled in a company format called the Manpower requirement/requisition form (MRF), this is to be endorsed by the department head. It simply means the comparison of designed level of performance verses employees current performance level. HR Success Guide Copyright © Steps involved in Recruitment and Selection
  7. 7. Free Powerpoint Templates Page 7 Review of Manpower Requisition Form This form, received from your hiring manager, should be accompanied by: ♦ Confirmation of approval by the appropriate appointing authority; and ♦ An updated copy of the position/Job description (PD or JD) HR Success Guide Copyright ©
  8. 8. Free Powerpoint Templates Page 8 Screening Screening is the process of first level, short-listing of CV’s from a source, giving them a call to validate if they are fit for the requirement and finally when suitable profile are ready you pass them on to concerned authorities. ♦ Issue in Screening No Of CV’s – Excess/ shortfall Linked with above is fitment factor matching MRF Candidate comfort/ willingness/ interest/ CTC issue Meeting interviewer expectation HR Success Guide Copyright ©
  9. 9. Free Powerpoint Templates Page 9 Interview Schedule Process ♦ Count the number of candidate you have screened for interview. ♦ Meet the manager – show profiles of candidates you have lined up for interview – do add/ edit as interacted – check for day/ time when he can take all interview – work out with manager on spacing time for each candidate. ♦ Call/ mail all candidates – inform about individual interview schedule and who they shall be meeting for the interview. ♦ Create a tracker sheet for interview day. HR Success Guide Copyright ©
  10. 10. Free Powerpoint Templates Page 10 Common Details Required (Trackers Specific to Company) ♦ Candidate Name ♦ Contact number ♦ Position applied for ♦ Date of interview ♦ Time of interview ♦ Name of interviewer ♦ Cabin no/ office ♦ Status ♦ Selected or rejected HR Success Guide Copyright ©
  11. 11. Free Powerpoint Templates Page 11 Challenges during Interview Schedule ♦ Timing issue with candidate Vs Manager or visa versa. ♦ Follow up with manager to start the interview on time. ♦ Follow up with candidates for scheduling the interview. ♦ Candidates not turning up. ♦ Location issues. ♦ Stretch in interview marking other candidates wait overtime. HR Success Guide Copyright ©
  12. 12. Free Powerpoint Templates Page 12 Interview Process ♦ Personal interview is the most universally used tool in any selection process. Generally, an employment interview will serve 3 purposes ♦ Obtaining information – About prospective employees background, work history, education and interests ♦ Giving information – About company, specific job and personnel policies ♦ Motivation – It will also help in establishing a friendly relationship between the employer and the applicant and motivate the satisfactory applicant to want to work for the company or organization HR Success Guide Copyright ©
  13. 13. Free Powerpoint Templates Page 13 Types of Interview ♦ Formal Interviews ♦ Patterned Interviews ♦ Non-directive Interviews ♦ In-depth Interviews ♦ Stress Interviews ♦ Group Interviews ♦ Panel Interviews HR Success Guide Copyright ©
  14. 14. Free Powerpoint Templates Page 14 Formal Interviews ♦ It’s a planned interview. This is held in a formal atmosphere in employment office with a well structured questions. Here the interviewer has a plan of action, time to be devoted to each candidate, modality of interview and so on. HR Success Guide Copyright ©
  15. 15. Free Powerpoint Templates Page 15 Patterned Interviews ♦ A well planned interview with higher degree of accuracy and precision. A list of questions and areas carefully prepared. The interviewer goes down the list of questions, asking them one after another. HR Success Guide Copyright ©
  16. 16. Free Powerpoint Templates Page 16 Non-Directive Interviews ♦ Under this type, the candidate is allowed to express his opinion freely. Interviewer is a careful and patient listener, prodding whenever the candidate is silent. The purpose of the interview is to give the candidate, complete freedom to sell himself without encumbrances of the interviewer’s questions. HR Success Guide Copyright ©
  17. 17. Free Powerpoint Templates Page 17 In-Depth Interviews ♦ It is intended to mainly examine the candidate’s background and thinking and to go into considerable detail on a particular subject of special interest to the candidate. HR Success Guide Copyright ©
  18. 18. Free Powerpoint Templates Page 18 Stress Interviews ♦ This method will test the candidate and his conduct & behaviour by putting him under conditions of stress and strain. This is more advantageous type as it tests the behaviour of individuals under disagreeable and trying situations. HR Success Guide Copyright ©
  19. 19. Free Powerpoint Templates Page 19 Group Interviews ♦ The candidates response and reaction will be tested. Candidates will be given a topic for discussion and be observed as to who will lead the discussion, how reasonable their views are, how they react to other’s opinions and so on. HR Success Guide Copyright ©
  20. 20. Free Powerpoint Templates Page 20 Panel Interviews ♦ The members of interview board will conduct the interview. This is done usually for supervisory and managerial positions. It coordinates the collective judgment and wisdom of the members of the panel. HR Success Guide Copyright ©
  21. 21. Free Powerpoint Templates Page 21 Suggestions for Improving effectiveness of Interviews ♦ An interview should follow a definite time schedule with ample time for interview ♦ The interview should be conducted in a calm and cool atmosphere ♦ Interview should have necessary elements of privacy ♦ The interview should not lead to mental tension and stress and should avoid arguments ♦ Attention should be paid not only to the communication skills (if the job requirement can be satisfied with average of it), but also the managerial abilities and attitude ♦ A panel should conduct the interview avoiding exhibiting their individual talent before other members, which causes inconvenience to the candidate ♦ The interviewee should be informed about the method and maximum time in getting result HR Success Guide Copyright ©
  22. 22. Free Powerpoint Templates Page 22 End of Presentation HR Success Guide Copyright ©