Coordinated assessment


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Powerpoint accompanying workshop session from the Homeless and Housing Coalition of Kentucky's 2013 conference. Presented by Mary Frances Schafer, The Coalition for the Homeless and Davey King, Kentucky Housing Corporation
As part of the latest HEARTH ACT regulations outlining the rules for obtaining federal homeless funding, all
communities must now develop a common assessment to ensure that all homeless clients receiving services
are assessed to understand their unique needs and helped to find services directly related to these needs. Our
speakers will describe how communities across the Commonwealth are working to implement this new requirement.

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Coordinated assessment

  1. 1. CoordinatedAssessmentHomeless and Housing Coalition of KentuckyApril 17, 2013Davey King, Kentucky Housing CorporationMary Frances Schafer, Coalition for the Homeless
  2. 2. What is Coordinated Assessment?• Provision of HUD homeless program regulations• Evidence-Based Practice• Best Practice• System Change/Transformation
  3. 3. How HUD DescribesCoordinated AssessmentCoC Interim Rule (578.3):“…centralized or coordinated process designed tocoordinate program participant intake,assessment, and provision of referrals.”
  4. 4. CoC Interim Rule (578.3):“…system covers geographic area, is easilyaccessed by individuals and families seekinghousing or services, is well advertised, andincludes a comprehensive and standardizedassessment tool.”How HUD DescribesCoordinated Assessment
  5. 5. Overall GoalSystem in which all providers follow a consistentprocess and document efforts to▫ assess the needs of homeless persons and those atrisk of homelessness,▫ identify the most appropriate housing program,▫ make referrals and▫ provide follow-up to evaluate and tweak system.
  6. 6. Why Coordinated Assessment?• Meet HUD requirements for Continuum ofCare and Emergency Solutions Grant projects• Ease burden on consumer (eliminate need tocall around)• Streamline process for referrals• Target resources more effectively• Improve system performance
  7. 7. Essential Elements• Leading entity and/or steering committee• Understanding of HUD goals and requirements• HMIS• Agreement on policies and principles for thesystem on priorities and eligibility
  8. 8. Possible Models• Centralized• Decentralized• Phone-based (e.g., 211)• No Wrong Door• Hybrid
  9. 9. System Needs• Common Assessment tool• Standardized process for assessment• Written standards (eligibility, prioritization,etc.)• Trained staff• HMIS• Buy-In!
  10. 10. May Be a New Way of ThinkingOn a case-by-case basis, ask whether or not yourprogram offers the right housing/services.Most appropriate response could be referral toanother option that is a better fit:▫ Diversion▫ Prevention▫ Shelter Intake▫ Rapid Re-Housing
  11. 11. Kentucky Balance of StateStill numerous questions around big challenge:How should we implement a CoordinatedAssessment system in a Continuum of Care thatcovers 118 counties?What will it look like? Model options are limited.How will it function?
  12. 12. Kentucky Balance of StateContinuum is organized around 6 regions.Exploring the possibility of establishing referralsystems within each region or other naturalservice boundaries.
  13. 13. Kentucky Balance of State• Holding regional CoC meetings this spring• Getting input from members across the state• Committee of CoC members to developrecommendations
  14. 14. Kentucky Balance of StateMaking changes to HMIS to support CoordinatedAssessment▫ Plan to remove Release of Information securitymodel in ServicePoint▫ Will set up visibility within system to facilitateclient searches and reduce duplication▫ Will begin to use other tools within ServicePointsuch as ResourcePoint to assist with referrals