Preparing for the Confirmation Oral Presentation - Ms Anne Taib


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As part of the HDR Development Seminar Series, Ms Anne Taib presented the following workshop which looked at: The confirmation process; The oral presentation component; Who will be on the Panel?; What can the Panel recommend?; Assessing your readiness; Reshaping the content; Broad structure; Some content considerations; Some technical considerations; Focus on oral delivery; Focus on oral delivery; Responding to questions.

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Preparing for the Confirmation Oral Presentation - Ms Anne Taib

  1. 1. Workshop 2:Preparing for the Confirmation Oral Presentation
  2. 2. Workshop Outline Introduction Clarifying the task Assessing your readiness Designing the content for oral delivery Technical considerations Developing a confident and engaging delivery style Focusing on clarity Anticipating and responding to questions Preparation checklist and closure
  3. 3. The workshop will explore: Skills Knowledge Attitude Awareness
  4. 4. The confirmation process Ensures that: the research questions and direction are sound the methodologies are appropriate the project is viable within the timeframe the resources are available the supervisor/s are appropriate the candidate has the requisite skills the standard of writing is satisfactory the research has the potential to contribute knowledge
  5. 5. The oral presentation component Follows submission of the written and detailed research report which has been distributed ahead to the Panel members. Consists of a 20-minute oral presentation exploring the research undertaken to date, and the anticipated direction of the research program. This can be an open seminar or a closed presentation, depending on the department*. Includes a 20-minute Q & A following the presentation. The Panel convenes directly after the presentation and then provides feedback to the candidate on both the oral presentation and the written submission. 4 October 2012 5
  6. 6. What are the benefits? A platform for candidates to receive valuable feedback, guidance and direction from experienced peers. An important milestone which enables the candidate to demonstrate achievements and potential. A supportive environment for the development of academic presentation skills and professional identity. An opportunity to identify and remedy any potential flaws or difficulties which could impede successful completion. A means to ground and solidify the project Validation of the worth of the project to the field
  7. 7. Who will be on the Panel? At least three members Including the main supervisor Including another senior academic staff member who is at least broadly knowledgeable in the field. May include an external member The Convenor of the panel cannot be the supervisor and should have extensive experience in supervising doctoral candidates. 4 October 2012 7
  8. 8. What can the Panel recommend? Confirmation of the candidature Extension of the probationary candidature to a specified date with specified requirements Conversion of the candidature to a Masters by Research, Termination of the candidature 4 October 2012 8
  9. 9. Activity 1: Assessing your readiness,
  10. 10. Reshaping the content Draw on and select from the written submission Adjust and organise the content for oral delivery Approximately 2000 spoken words - depending on speed
  11. 11. Broad structureIntroduction A brief opening statement to greet the panel and explain how you will proceed.Thesis Statement Including the title, subject of analysis, argument and approach. What is the critical issue or research question? Why is it valuable and interesting? At least one sentence should begin with – This thesis will… or, I will argue that...Rationale How does the project relate to the present state of knowledge in the field? What niche or gap does it address? What contribution do you intend to make the existing body of work? What are the key texts? Contextualise the project in relation to the appropriate literature.Methodology What are the main theoretical perspectives and methodological approaches which will be used, critiqued or adapted? How do you plan to select and organise your material and structure it to address critical issues and key concepts?Closure A brief concluding statement, welcoming questions. 4 October 2012 11
  12. 12. Some content considerations Audience Focus on engaging the panel’s interest. What do they need to know to understand your project? Assume no prior knowledge. Coherence How will you move your audience through the stages of your presentation so that it is balanced? For example - introduce, signpost and link using words as well as voice (intonation, stress and pausing) Language Spoken rather than written text. Don’t read! Concentrate on communicating. Can you confidently pronounce all key terms, names, jargon?
  13. 13. Some technical considerations PowerPoint – friend or foe? Technology – Be prepared! Know the room and set up. Back up your presentation. Practise.Death by PowerPoint – Don Macmillan Minimise text and don’t read every word. Spell check! Avoid excessive use of bullets. Avoid crowded, detailed charts and diagrams and animations. White space is most effective. Don’t use PowerPoint as your crutch. Communicate with your audience.
  14. 14. Focus on oral deliveryActivity 2: Discussion What are the skills required for an effective oral presentation? Which is most important?
  15. 15. eye contact voice posture clarity quality accuracystress andemphasis pace and speedintonation Oral Presentation audience awareness pronunciation volume gesture appropriateness energy and enthusiasm
  16. 16. Many standard Englishes
  17. 17. Clarity, stress and intonation Pronunciation – Know how comprehensible you are. Record yourself and seek feedback. Focus on stress and emphasis - Stress within words e.g.. electricity - Stress on content words versus function wordsActivity* Please call Stella. Ask her to bring these things with her from the store: Six spoons of fresh snow peas, five thick slabs of blue cheese, and maybe a snack for her brother Bob. We also need a small plastic snake and a big toy frog for the kids. She can scoop these things into three red bags, and we will go meet her Wednesday at the train station.
  18. 18. Some final pointsThe three ‘E’s You have earned the right to present You are eager to share the information Convey your enthusiasm1. Practise - Alone and with an audience, Seek feedback and record your voice. Use notes but do not read. Learn but don’t memorise. Timing matters.1. Assert yourself – Posture and Presence2. Make contact with the audience – eye contact, gesture, acknowledgement through language3. Voice – volume, pace, emphasis (stress)
  19. 19. Responding to questions Anticipate likely questions and practise responding. Be open to new ways of thinking about your work. Clarify if you do not understand. Take time to formulate your response. Accept constructive criticism gracefully. 4 October 2012 19
  20. 20. Want to know more? 4 October 2012 20
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