Implementing KOHA in libraries
The Vikram Sarabhai Library Experience
H Anil Kumar
Librarian, Indian Institute of Manageme...
Open Source Software
• Software that is free
• Includes the original source code used to
create it
• Users can modify it
•...
Open Source Software
• OSS is created and maintained by developers
collaborating across nations
• Release Early, Release O...
Advantages of OSS
• Flexibility to customise
• No restriction on use
• Low cost
• Quality – distributed expertise
• Use of...
Disadvantages of OSS
• When we go for large customisation
– Unanticipated costs
– Integration with new versions
– Scalabil...
ILS and OSS
• Integrated Library System and library automation
• Quick and Continuous Change in technologies in and around...
ILS Trends
• Most commercial software are around many
decades and hence are mature.
• No space for new products?
• ‘Unders...
ILS Software
• CDS / ISIS
• LIBSYS, Alice, SOUL, Libsuite, SLIM, etc
• Libsys Premia, Liberty, VTLS, New SOUL, etc
• Open ...
Open Source ILS
Avanti /Micro LCS
Emilda
Evergreen
Firefly
Koha
LearningAccess ILS
Pytheas
Openbiblio
phpMyLibrary
PMB
New...
Why did we do it?
• Needed to upgrade
• User pressure
– Book recommendation
– Searching
– Web 2.0
• Looked at different op...
Things that were important
• Distinct digital space for Users
• Distinct digital space for Staff
• Good communication betw...
Long process
• Identified support provider
• Discussions on planning and next steps
• Manpower planning
• Strategy
– Migra...
Learning
• Involve all staff
• Identify support organisation
• Teach and train the service provider
• Change in mindset an...
Summary
• Immediate returns:
– Recommendation process streamlined and transparent
– Book acquisition improved in efficienc...
Thanks
anilkumar@iimahd.ernet.in
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Implementing Open Source Software in Libraries

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Implementing koha at iima

  1. 1. Implementing KOHA in libraries The Vikram Sarabhai Library Experience H Anil Kumar Librarian, Indian Institute of Management Ahmedabad July 1, 2014
  2. 2. Open Source Software • Software that is free • Includes the original source code used to create it • Users can modify it • Right of redistribution – new products! • Software may be free but the distributor may charge for services - customization, installation, training, maintenance (AMC), etc
  3. 3. Open Source Software • OSS is created and maintained by developers collaborating across nations • Release Early, Release Often and Listen to Users – OSS development process (Linus’s Law) • Outcome and its Quality (not Profit) that drives OS developers – personal pride in seeing their working solutions adopted • IPR of OSS belong to anyone who helps to build it or simply uses it • IS NOT LOCKED BY ANY ONE VENDOR OR INSTITUTION
  4. 4. Advantages of OSS • Flexibility to customise • No restriction on use • Low cost • Quality – distributed expertise • Use of open standards • Now - use of convenient platforms like windows versions • Developing a module for one customer (who pays) benefits others. • Since solution is adopted internationally – you have a global product!
  5. 5. Disadvantages of OSS • When we go for large customisation – Unanticipated costs – Integration with new versions – Scalability and speed – Internal expertise - management and adoption - different from commercially available software – Risk is high in institutional adoptions – Success has many fathers and failure has none • Lack of coordination in development (Indian requirements!) • Inadequate technical support need more choices • No guarantee of addressing the bugs or regular new versions or support
  6. 6. ILS and OSS • Integrated Library System and library automation • Quick and Continuous Change in technologies in and around libraries • ILS has not kept pace. Example: Web 2.0 • Collections have become digital – Federated search, ERM, Discovery, etc • Price is an issue – justified? • Business models need to look at development partnerships with vendors rather than just “sale and supply” • At the most we have “maintenance and support relationships”
  7. 7. ILS Trends • Most commercial software are around many decades and hence are mature. • No space for new products? • ‘Understanding’ of technology among library professionals / users is better today than yester years – hence demand for customisation has increased • Forced Migrations (Marshall Breeding) – Vendor abandonment – Need to move from legacy systems – Exit from bad marriages with vendors – Exit from bad marriages with consortia
  8. 8. ILS Software • CDS / ISIS • LIBSYS, Alice, SOUL, Libsuite, SLIM, etc • Libsys Premia, Liberty, VTLS, New SOUL, etc • Open Source Software solutions
  9. 9. Open Source ILS Avanti /Micro LCS Emilda Evergreen Firefly Koha LearningAccess ILS Pytheas Openbiblio phpMyLibrary PMB New Gen Lib WEBLIS
  10. 10. Why did we do it? • Needed to upgrade • User pressure – Book recommendation – Searching – Web 2.0 • Looked at different options – Upgrade Libsys – VTLS, Liberty, etc – OSS • Zeroed onto OSS and then Koha
  11. 11. Things that were important • Distinct digital space for Users • Distinct digital space for Staff • Good communication between system and user • Admin convenience in managing the work • Flexibility in reports
  12. 12. Long process • Identified support provider • Discussions on planning and next steps • Manpower planning • Strategy – Migrate the data – Validate the existing records – decided to do it in Koha – List the requirements • Process – Migration with help of IT staff – All staff involved in drawing up the flow chart for each division • Books (recommendation, acquisition, processing, etc) • Periodicals • Circulation • OPAC • Administration
  13. 13. Learning • Involve all staff • Identify support organisation • Teach and train the service provider • Change in mindset and approach to a new ILS • Time is always short and implementation is always long – in customisation • Compromise on things that are staff centric and do not compromise on user centric needs • Adopt standard versions – do not go for large scale customisation that needs to change the software architecture • Need to think of upgrading to new versions!
  14. 14. Summary • Immediate returns: – Recommendation process streamlined and transparent – Book acquisition improved in efficiency – User feedback is encouraging – Circulation management has improved – Integration with Discovery • Future – SMS integration and Mobile interface – Serials and bound volumes management • Helps in team building??? • It is a real challenge but a rewarding experience!
  15. 15. Thanks anilkumar@iimahd.ernet.in

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