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Rule Your Roadmap: Stay on track, no matter how much it moves

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Rule Your Roadmap: Stay on track, no matter how much it moves

  1. 2. Rule Your Roadmap <ul><li>Stay on Track, No Matter How Much It Moves, </li></ul><ul><li>with an Agile Roadmap </li></ul>David Etheridge Sr. Director, PMO Tiny Prints (Shutterfly)
  2. 3. Agenda <ul><li>Why Me </li></ul><ul><li>Why a Roadmap </li></ul><ul><li>What Fails </li></ul><ul><li>What Works </li></ul><ul><li>Roadmap Recipe </li></ul>
  3. 4. About Me <ul><li>Shutterfly 2011- present </li></ul><ul><li>Tiny Prints 2008-2011 ( acquired 3/21/11) </li></ul><ul><li>Y! Open Social Platforms 2007-8 </li></ul><ul><li>Y! Paypal Integration 2006 </li></ul><ul><li>Certified Scrum Master (w/ Mike Cohn 2006) </li></ul><ul><li>Mobile Phone & CableTV Enterprise Systems throughout the former Soviet Union </li></ul>Project & Program Management since 1992:
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  5. 6. Why a Roadmap…
  6. 7. Strategic Planning <ul><li>Capture Consensus </li></ul><ul><li>Maximize Return on Investment (ROI) </li></ul><ul><li>Optimize Capacity </li></ul><ul><li>Optimize Schedule </li></ul>
  7. 8. Navigate Change <ul><li>Drive Trade-Off Decisions </li></ul><ul><li>Assess Scope Creep </li></ul><ul><li>Capture Change History </li></ul>
  8. 9.
  9. 10. ROADMAP NEW PROJECT “ TORPEDOS”
  10. 11. What Fails…
  11. 12. My Roadmap Delusions <ul><li>Oversimplify: Fluid Capacity & Homogenous Skills </li></ul><ul><li>“ Mythical Man Month ” </li></ul><ul><li>Fixed Planning (Gantt Chart): </li></ul><ul><ul><li>“ No plan survives contact with the enemy. ” </li></ul></ul><ul><ul><ul><ul><ul><li>– Field Marshal Helmuth Graf von Moltke </li></ul></ul></ul></ul></ul>
  12. 13. What Works…
  13. 14. Sprints Work, 2 wks at a time <ul><li>Capture: WHO, WHAT, WHEN, HOW LONG </li></ul><ul><li>Collaborative: Doers Update Progress </li></ul>
  14. 15. A Roadmap is a Sprint… a really big one
  15. 16. Recipe <ul><li>Plain JIRA </li></ul>Excel Collaboration Confluence Projectors Serving >100 Projects in 2011
  16. 17. Garbage In, Garbage Out
  17. 18. First: Put Your Roadmap In JIRA
  18. 19.
  19. 20. Roadmap Pivot
  20. 21. Second: Collaborate <ul><li>Single Source of Truth </li></ul><ul><li>Shared Across the Enterprise </li></ul><ul><li>Invite Scrutiny </li></ul><ul><li>Cross-Link Project Status </li></ul>
  21. 22.
  22. 23. Project A Project A SPRINTS DOERS JIRA ROADMAP Project B Project C Project A Project D EXECS JIRA MANAGERS CONF USER STORIES
  23. 24. Third: Off-The-Wall Meetings
  24. 25. ROADMAP PROJECTS SPRINTS
  25. 26. Why Collaborate? <ul><li>Management Responds </li></ul><ul><li>Easy </li></ul><ul><ul><li>Happens During Meetings </li></ul></ul><ul><ul><li>PMO/Scrum Masters do the updating </li></ul></ul>
  26. 27. Ecosystem of Artifacts ROADMAP UI Designs Backlogs Project Dashboards Release Notes Sprints Product Definition User Stories Resource Map Mtg Minutes
  27. 28. Torpedo Management
  28. 29.
  29. 30. Change Permeates Ecosystem ROADMAP UI Designs Backlogs Project Dashboards Release Notes Sprints Product Definition User Stories Resource Map Mtg Minutes
  30. 31. Benefits <ul><li>Capture Consensus </li></ul><ul><li>Optimize Capacity & Schedule </li></ul><ul><li>Align the Enterprise on Dates and Features </li></ul><ul><li>Enable Rapid Trade-Off Decisions </li></ul><ul><li>Trap Scope Creep </li></ul>
  31. 32. Benefits (cont’d) <ul><li>Capture Doers’ Insights </li></ul><ul><li>Encourages Ownership </li></ul><ul><li>Record HISTORY of change </li></ul>
  32. 33. Ignorance Wasn’t Bliss
  33. 34.

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