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Development of aDevelopment of a
PDA based Clinical Adverse EventPDA based Clinical Adverse Event
Reporting SystemReportin...
Key PlayersKey Players
 Valerie FordValerie Ford
 Clinical Outreach Sister, UHCWClinical Outreach Sister, UHCW
 Glyn Jo...
Background toBackground to
CAE Reporting NationallyCAE Reporting Nationally
 It is widely recognised that:It is widely re...
Background at UHCWBackground at UHCW
 Paper forms in usePaper forms in use
 Two-tier system for form fillingTwo-tier sys...
Existing form (P1&2)Existing form (P1&2)
Existing form (P3&4)Existing form (P3&4)
Evolution of the pilot solutionEvolution of the pilot solution
Highlights of the pilot solutionHighlights of the pilot solution
 Data Capture Software on PDAs, Tablets, PCs andData Cap...
Choice of PDAsChoice of PDAs
 User workshopsUser workshops
 Close collaboration with CoventryClose collaboration with Co...
WorkshopsWorkshops
 Full user involvement in system designFull user involvement in system design
 3x2hour sessions3x2hou...
PDA ScreensPDA Screens
Desktop screenDesktop screen
New processNew process
 User captures initial details on PDAUser captures initial details on PDA
 Manager notified of op...
Roll outRoll out
 UHCW IT Department fully involvedUHCW IT Department fully involved
 Support PDAsSupport PDAs
 Host da...
Next stepsNext steps
 Complete pilot and revise applicationComplete pilot and revise application
 Feedback best practice...
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Savant Limited - Development of a PDA based clinical adverse event recording system

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How a PDA based clinical adverse event recording system was developed

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Savant Limited - Development of a PDA based clinical adverse event recording system

  1. 1. Development of aDevelopment of a PDA based Clinical Adverse EventPDA based Clinical Adverse Event Reporting SystemReporting System University Hospitals of Coventry and WarwickshireUniversity Hospitals of Coventry and Warwickshire Coventry UniversityCoventry University Savant LimitedSavant Limited
  2. 2. Key PlayersKey Players  Valerie FordValerie Ford  Clinical Outreach Sister, UHCWClinical Outreach Sister, UHCW  Glyn JonesGlyn Jones  Business Development Manager, SavantBusiness Development Manager, Savant
  3. 3. Background toBackground to CAE Reporting NationallyCAE Reporting Nationally  It is widely recognised that:It is widely recognised that:  Paper forms unwieldyPaper forms unwieldy  CAEs are under reportedCAEs are under reported  Near-misses even more soNear-misses even more so  Little feedback to managementLittle feedback to management  Less feedback to individual reportersLess feedback to individual reporters
  4. 4. Background at UHCWBackground at UHCW  Paper forms in usePaper forms in use  Two-tier system for form fillingTwo-tier system for form filling  Problems with current systemProblems with current system  Paper logisticsPaper logistics  Manual completion of formsManual completion of forms  At end-of-shiftAt end-of-shift  Near misses not recordedNear misses not recorded  Timeliness of reportingTimeliness of reporting
  5. 5. Existing form (P1&2)Existing form (P1&2)
  6. 6. Existing form (P3&4)Existing form (P3&4)
  7. 7. Evolution of the pilot solutionEvolution of the pilot solution
  8. 8. Highlights of the pilot solutionHighlights of the pilot solution  Data Capture Software on PDAs, Tablets, PCs andData Capture Software on PDAs, Tablets, PCs and ServersServers  Pocket PC 2003 PDAsPocket PC 2003 PDAs  Windows XP TabletsWindows XP Tablets  SQL Server DatabaseSQL Server Database  Regular email to Datix Data Entry, from database, of newRegular email to Datix Data Entry, from database, of new forms receivedforms received  Optional wireless connectionOptional wireless connection  Repository would need to know which managers look afterRepository would need to know which managers look after which areaswhich areas  Emails to Managers would include areas for them toEmails to Managers would include areas for them to complete before forwardingcomplete before forwarding  Could use PDA to PDA routing or round trippingCould use PDA to PDA routing or round tripping
  9. 9. Choice of PDAsChoice of PDAs  User workshopsUser workshops  Close collaboration with CoventryClose collaboration with Coventry University TechnoCentreUniversity TechnoCentre  Decided on iMate JasJar becauseDecided on iMate JasJar because  Good screen (VGA)Good screen (VGA)  QWERTY KeyboardQWERTY Keyboard
  10. 10. WorkshopsWorkshops  Full user involvement in system designFull user involvement in system design  3x2hour sessions3x2hour sessions  Coventry University School of DesignCoventry University School of Design  Technology awarenessTechnology awareness  PrototypingPrototyping  Hands-on testingHands-on testing
  11. 11. PDA ScreensPDA Screens
  12. 12. Desktop screenDesktop screen
  13. 13. New processNew process  User captures initial details on PDAUser captures initial details on PDA  Manager notified of open CAEs via emailManager notified of open CAEs via email  Manager updates CAE detailsManager updates CAE details  Clinical governance team receive emailClinical governance team receive email with completed CAE form detailswith completed CAE form details
  14. 14. Roll outRoll out  UHCW IT Department fully involvedUHCW IT Department fully involved  Support PDAsSupport PDAs  Host database and web siteHost database and web site  Savant on site forSavant on site for  Roll out supportRoll out support  Working with usersWorking with users
  15. 15. Next stepsNext steps  Complete pilot and revise applicationComplete pilot and revise application  Feedback best practice to the user’sFeedback best practice to the user’s PDAPDA

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