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Contact Information:
www.globalexpertsystems.org
Tel + 1 246 271 7438
info@globalexpertsystems.org
The 5 Cs of
EVENT
MANAGEMENT
Control Culmination Closeout
Concept Coordination
CARIBBEAN &
LATIN AMERICAN
CONFERENCE ON
TALENT
MANAGEMENT Sept
23-24, 2013
Savannah
Hotel, Barbados
REGISTER HERE
The Event Life Cycle – The 5 Cs
Event
Concept
Event
Coordination
Event Control
Event
Culmination
Event
Closeout
Planning
Phase
Execution
Phase
Completion
Phase
Life Cycle Phases for
Event Management
Control Culmination Closeout
Concept Coordination
Concept
See it in your head before it happens! Imagine it! Visualize it! Concept
Description:
Lloyd Erskine Sandiford Centre (LESC) managed by Barbados Conference Services Limited is undeniably the crown jewel of Barbados’ meeting facilities. The
center overlooks the lush St. George Valley and is a state-of-the-art facility conveniently located just two miles from Bridgetown, and minutes from the South
and West Coasts, key business services, hotels, fine dining and shopping, as well as airport and highway access. With over 100,000 sq. ft. of air-conditioned
usable floor space, the center is designed for superior flexibility, productivity, comfort and convenience. It can also comfortably accommodate events for as
few as 10 persons to as many as 1,200 persons – theatre style seating. Over the years LESC has hosted global conferences for the United Nations, U.S.
President Bill Clinton, Caribbean Heads of Government, Organization of American States and the Florida Caribbean Cruise Association.
Life Cycle Phases for Events
Concept
• Define the scope of
event
• Identify
Stakeholders
• Select Event
Management Team
• Organization chart
• Prepare Event
Overview Statement
Coordination
Give me six hours to
chop down a tree and I
will spend the first four
sharpening the axe.”
― Abraham Lincoln
Life Cycle Phases for Events
Event
• Develop a methodology
• Scheduling
• Outsourcing & supplier
coordination
• Detailed Planning
• Ticketing
• Team management
Coordination
Recommended apps
Simply to Impress lets you create, customize and order stylish photo cards, announcements and invitations
with just a few taps on your iPad! From adorable birth announcements, birthday party and event invitations to
stunning holiday, engagement and wedding designs and much more, Simply to Impress gives you hundreds of
fresh and modern designs to chose from, plus personalize any card with photos from
Facebook, Instagram, Picasa Web Albums or even your iPad's iSight camera!
Coordination
Tip: “There’s no such thing as a free lunch!”
Control
Life Cycle Phases for Events
Controlling
• Event Budget Control
• Conflict Resolution
• Supplier & Vendor
relationships
• Event Status reviews
• Taking corrective
measures
The Beijing Olympics Opening Ceremony
One of the world’s most memorable events!
Culmination
Life Cycle Phases for Events
Culmination
• Attendance
Management
• Security
• Frontline Management
• Backend Management
• Team coordination
• Communications
Planning
Description of a cool sample conference
app!
Schedule Builder: Access Convergence
session information and materials to
build your own personalized event
schedule
Evaluations: Complete session and
overall event evaluations on the go
Social Media: Join the conversation
online with our integrated social media
tools
Contact Exchange: Exchange contact
information with event participants and
exhibitors by scanning tags from within
the mobile app.
Exhibitors: Find details on the many
exhibitors at Convergence.
Navigate: Localized maps will help you
find your way around the venue and the
city.
Photo Gallery: Take photos of the event
and share with others.
Leaderboard: Collect points using the
app for activities like
networking, sharing photos, completing
evaluations, and many other activities to
get to the top of the leaderboard.
Closeout
Life Cycle Phases for Events
Closeout
• Review & evaluation
• Final report
• Quality improvement
• Handover of
project/event file
The 5 Cs of Event Management

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The 5 Cs of Event Management

  • 1. Contact Information: www.globalexpertsystems.org Tel + 1 246 271 7438 info@globalexpertsystems.org The 5 Cs of EVENT MANAGEMENT Control Culmination Closeout Concept Coordination CARIBBEAN & LATIN AMERICAN CONFERENCE ON TALENT MANAGEMENT Sept 23-24, 2013 Savannah Hotel, Barbados REGISTER HERE
  • 2. The Event Life Cycle – The 5 Cs Event Concept Event Coordination Event Control Event Culmination Event Closeout Planning Phase Execution Phase Completion Phase
  • 3. Life Cycle Phases for Event Management Control Culmination Closeout Concept Coordination
  • 4. Concept See it in your head before it happens! Imagine it! Visualize it! Concept
  • 5. Description: Lloyd Erskine Sandiford Centre (LESC) managed by Barbados Conference Services Limited is undeniably the crown jewel of Barbados’ meeting facilities. The center overlooks the lush St. George Valley and is a state-of-the-art facility conveniently located just two miles from Bridgetown, and minutes from the South and West Coasts, key business services, hotels, fine dining and shopping, as well as airport and highway access. With over 100,000 sq. ft. of air-conditioned usable floor space, the center is designed for superior flexibility, productivity, comfort and convenience. It can also comfortably accommodate events for as few as 10 persons to as many as 1,200 persons – theatre style seating. Over the years LESC has hosted global conferences for the United Nations, U.S. President Bill Clinton, Caribbean Heads of Government, Organization of American States and the Florida Caribbean Cruise Association.
  • 6. Life Cycle Phases for Events Concept • Define the scope of event • Identify Stakeholders • Select Event Management Team • Organization chart • Prepare Event Overview Statement
  • 7. Coordination Give me six hours to chop down a tree and I will spend the first four sharpening the axe.” ― Abraham Lincoln
  • 8. Life Cycle Phases for Events Event • Develop a methodology • Scheduling • Outsourcing & supplier coordination • Detailed Planning • Ticketing • Team management Coordination
  • 9. Recommended apps Simply to Impress lets you create, customize and order stylish photo cards, announcements and invitations with just a few taps on your iPad! From adorable birth announcements, birthday party and event invitations to stunning holiday, engagement and wedding designs and much more, Simply to Impress gives you hundreds of fresh and modern designs to chose from, plus personalize any card with photos from Facebook, Instagram, Picasa Web Albums or even your iPad's iSight camera! Coordination
  • 10. Tip: “There’s no such thing as a free lunch!” Control
  • 11. Life Cycle Phases for Events Controlling • Event Budget Control • Conflict Resolution • Supplier & Vendor relationships • Event Status reviews • Taking corrective measures
  • 12. The Beijing Olympics Opening Ceremony One of the world’s most memorable events! Culmination
  • 13. Life Cycle Phases for Events Culmination • Attendance Management • Security • Frontline Management • Backend Management • Team coordination • Communications Planning
  • 14. Description of a cool sample conference app! Schedule Builder: Access Convergence session information and materials to build your own personalized event schedule Evaluations: Complete session and overall event evaluations on the go Social Media: Join the conversation online with our integrated social media tools Contact Exchange: Exchange contact information with event participants and exhibitors by scanning tags from within the mobile app. Exhibitors: Find details on the many exhibitors at Convergence. Navigate: Localized maps will help you find your way around the venue and the city. Photo Gallery: Take photos of the event and share with others. Leaderboard: Collect points using the app for activities like networking, sharing photos, completing evaluations, and many other activities to get to the top of the leaderboard. Closeout
  • 15. Life Cycle Phases for Events Closeout • Review & evaluation • Final report • Quality improvement • Handover of project/event file