Successfully reported this slideshow.
We use your LinkedIn profile and activity data to personalize ads and to show you more relevant ads. You can change your ad preferences anytime.

Shifting the Network Share Paradigm Leveraging SharePoint as a Business Solutions Platform

2,548 views

Published on

Published in: Technology, Business
  • Be the first to comment

  • Be the first to like this

Shifting the Network Share Paradigm Leveraging SharePoint as a Business Solutions Platform

  1. 1. Shifting the Network Share Paradigm<br />Leveraging SharePoint as a Business Solutions Platform<br />Dux Raymond Sy, PMP, MVPMark Miller, SharePoint Community Evangelist<br />
  2. 2. Presentation Objectives<br />Gaining executive buy-in for SharePoint projects<br />Proper planning and appropriately managing expectations<br />Engaging the business for better adoption<br />Defining organizational SharePoint readiness<br />Iterative release of SharePoint solutions<br />
  3. 3. Agenda<br />Can’t We Just Focus on the Technology?<br />Raising Executive Awareness is Necessary<br />Collaboratively Engineer a Solution<br />Assess Organizational Readiness<br />Iterative Release of SharePoint Solutions<br />Summary and Resources<br />
  4. 4. Look Familiar?<br />
  5. 5. What a Concept<br />“Technology provides no benefits of its own; it is the application of technology to business opportunities that produces ROI. ”<br />—Robert McDowell, In Search of Business Value<br />
  6. 6. Typical Implementation Scenarios<br />Pilot deployment for IT then magically it becomes an enterprise production deployment<br />No planning<br />Everything is ad-hoc<br />No budget earmarked<br />Heavily customized implementation by techies lacking SharePoint skills<br />SharePoint is nothing buta glorified network share<br />
  7. 7. Agenda<br />Can’t We Just Focus on the Technology?<br />Raising Executive Awareness is Necessary<br />Collaboratively Engineer a Solution<br />Assess Organizational Readiness<br />Iterative Release of SharePoint Solutions<br />Summary and Resources<br />
  8. 8. Executive SharePoint Ignorance is Not Bliss<br />Isn’t SharePoint about empowering End Users?<br />Who’s paying the bills?<br />Execs ordered SharePoint to be deployed<br />Do they REALLY understand the value of SharePoint to the organization?<br />Is the budget realistic?<br />As the enlightened ones, it’s our responsibility to raise executive awareness about SharePoint<br />Read “5 Reasons Why Executive SharePoint Ignorance is Not Bliss” http://go.meetdux.com/393b<br />
  9. 9. It’s All About the Benjamins<br />Executives are primarily interested on how SharePoint can affect an organization’s bottom line<br />Tip: Look for existing inefficiencies, measure it and prove how SharePoint can be a lifesaver<br />Inefficiencies of meeting collaboration<br />Business process automation<br />Single platform vs multiple tools<br />How much is the investment?<br />
  10. 10. Agenda<br />Can’t We Just Focus on the Technology?<br />Raising Executive Awareness is Necessary<br />Collaboratively Engineer a Solution<br />Assess Organizational Readiness<br />Iterative Release of SharePoint Solutions<br />Summary and Resources<br />
  11. 11. Educate and Engage the Business<br />SharePoint is more than just a glorified network share<br />Stress that SharePoint is a platform on which to build solutions<br />Tip: Address their pain points<br />Provide high-level technology overview<br />Discuss business challenges<br />Map it to a SharePoint Solution<br />
  12. 12. Don’t Call It SharePoint!<br />Enterprise-Wide Solutions<br />Corporate Intranet<br />Content Management<br />Talk about Specific Solutions, not Technology<br />Employee Onboarding System for Human Resources<br />Loan or Claims Processing<br />Conference Room Scheduling System for Facilities<br />Project Management Information System for PMs<br />System Integration<br />Custom Application Development<br />
  13. 13. Agenda<br />Can’t We Just Focus on the Technology?<br />Raising Executive Awareness is Necessary<br />Collaboratively Engineer a Solution<br />Assess Organizational Readiness<br />Iterative Release of SharePoint Solutions<br />Summary and Resources<br />
  14. 14. Keep Priorities In Order<br />You can’t do it all!<br />What business need should you solve first?<br />What are common features that can be deployed?<br />Project scope must be limited and specific<br />What’s important? Time? Budget? Functionality?<br />Tip: Involve decision makers in planning and prioritization<br />Read “How to Prioritize Business Needs When Implementing SharePoint” http://go.meetdux.com/sbyv<br />
  15. 15. The SharePoint Maturity Model<br />http://www.sharepointmaturity.com/home.aspx<br />
  16. 16. IT, Can You Handle This?<br />Implementation<br />Do you have the relevant skillsets to plan, engage with the business, deploy SharePoint?<br />Are key processes for release management, disaster recovery, auditing in place?<br />Support and Maintenance<br />What does the support structure look like? <br />Resources available for maintainingrelated technologies?<br />Future Releases<br />
  17. 17. Change Management Strategy<br />Collaboration culture<br />Governance plan<br />Business<br />Technology<br />Adoption plan<br />Training<br />Process<br />Technology<br />Self-help<br />Feedback<br />
  18. 18. Agenda<br />Can’t We Just Focus on the Technology?<br />Raising Executive Awareness is Necessary<br />Assess Organizational Readiness<br />Educate and Collaboratively Engineer a Solution<br />Iterative Release of SharePoint Solutions<br />Summary and Resources<br />
  19. 19. Do You Have a SharePoint Roadmap?<br />A SharePoint roadmap can help organizations <br />Quantify the budget, resources and effectiveness of SharePoint<br />Allows priorities to be set<br />Specifies what solutions are going to be deployed<br />Iterative releases can provide immediate visibility<br />Lower risk compared to big bang approach<br />Tip: Successful delivery of high profile solution gets you brownie points<br />Quick wins are essential for better buy-in and adoption<br />
  20. 20. Example Release Schedule<br />Phase 1: Proof of concept or Pilot<br />Phase 2: Replace intranet and file shares to improve collaboration<br />Phase 3: Deploy value point solutions for HR, Operations and Finance<br />Phase 4: Train users to build their own SharePoint solutions<br />Phase 5: Integrate CRM and third party reporting platform<br />See how EasyJet did it:http://bit.ly/74XwKH<br />
  21. 21. How EasyJet Deployed SharePoint<br />
  22. 22. Agenda<br />Can’t We Just Focus on the Technology?<br />Raising Executive Awareness is Necessary<br />Assess Organizational Readiness<br />Educate and Collaboratively Engineer a Solution<br />Iterative Release of SharePoint Solutions<br />Summary and Resources<br />
  23. 23. Key Points to Takeaway<br />Focus on a Business Solution, not a Technology<br />Raise Executive Awareness<br />Assess Organizational Readiness<br />Educate and Collaboratively Engineer a Solution<br />Iterative Release of SharePoint Solutions<br />
  24. 24. Resources<br />
  25. 25. Thank You<br />Dux Raymond SyPMP, MVP@MeetDux<br />Mark MillerSharePoint Community Evangelist@eusp<br />

×