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10 Daily office struggles - and how to overcome them

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To succeed in your career, you need to proactively turn your daily office struggles into opportunities. Here's how.

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10 Daily office struggles - and how to overcome them

  1. 1. DAILY OFFICE STRUGGLES and how to overcome them 10
  2. 2. To conquer your day, you need to proactively turn your daily struggles into opportunities.
  3. 3. 1 TASKLISTAPHOBIA When you have a mini panic attack just before you open your task list.
  4. 4. 1 TASKLISTAPHOBIA When you have a mini panic attack just before you open your task list. Task lists have a way of growing rapidly if you leave them alone for too long. Which is why you must give them your full attention - right now!
  5. 5. USE DAVID ALLEN’S MIND SWEEP TECHNIQUE FIX IT 1
  6. 6. 1. Write down every single thing that’s occupying your thoughts. USE DAVID ALLEN’S MIND SWEEP TECHNIQUE FIX IT 1
  7. 7. 1. Write down every single thing that’s occupying your thoughts. 2. Remove everything you can’t action. USE DAVID ALLEN’S MIND SWEEP TECHNIQUE FIX IT 1
  8. 8. 1. Write down every single thing that’s occupying your thoughts. 2. Remove everything you can’t action. 3. Anything you can action in 2 minutes, do it now. USE DAVID ALLEN’S MIND SWEEP TECHNIQUE FIX IT 1
  9. 9. 1. Write down every single thing that’s occupying your thoughts. 2. Remove everything you can’t action. 3. Anything you can action in 2 minutes, do it now. 4. Everything else? Either delegate it or put it on your task list. USE DAVID ALLEN’S MIND SWEEP TECHNIQUE FIX IT 1
  10. 10. 1. Write down every single thing that’s occupying your thoughts. 2. Remove everything you can’t action. 3. Anything you can action in 2 minutes, do it now. 4. Everything else? Either delegate it or put it on your task list. USE DAVID ALLEN’S MIND SWEEP TECHNIQUE Now your mind is free to do what matters. FIX IT 1
  11. 11. The greatest weapon against stress is our ability to choose one thought over another. - William James
  12. 12. 2 STEVE NOJOBS SYNDROME When you have no work to do.
  13. 13. 2 STEVE NOJOBS SYNDROME When you have no work to do. Having nothing to do at work can be just as frightening as Tasklistaphobia, but it’s also the perfect opportunity to take initiative, and impress your boss.
  14. 14. FIX IT Identify what needs to be done, but isn’t being taken on by anybody. Then do it. 2
  15. 15. FIX IT Find a poor process and improve it. Identify what needs to be done, but isn’t being taken on by anybody. Then do it. 2
  16. 16. FIX IT Find a poor process and improve it. Handwrite notes to your team and thank them for being exceptional. Identify what needs to be done, but isn’t being taken on by anybody. Then do it. 2
  17. 17. Genius is initiative on fire. - Holbrook Jackson
  18. 18. 3 JUST...ONE...MORE... LIKE SYNDROME When you get stuck in the time sink that is social media.
  19. 19. 3 JUST...ONE...MORE... LIKE SYNDROME When you get stuck in the time sink that is social media. Social media addiction is a serious affliction for many - especially when it conflicts with your productivity. You like one cat picture and suddenly three hours have passed.
  20. 20. 3 FIX IT Log out of every social media site you use, and disable auto-log-in.
  21. 21. 3 FIX IT Log out of every social media site you use, and disable auto-log-in. This will force you to enter your username and password every time you want to log in, and give you that moment to ask yourself:
  22. 22. 3 FIX IT Log out of every social media site you use, and disable auto-log-in. This will force you to enter your username and password every time you want to log in, and give you that moment to ask yourself: “Do I really need to check my Facebook right now?”
  23. 23. 3 FIX IT Log out of every social media site you use, and disable auto-log-in. This will force you to enter your username and password every time you want to log in, and give you that moment to ask yourself: “Do I really need to check my Facebook right now?” Odds are, you don’t.
  24. 24. If you want to make an easy job seem mighty hard, just keep putting off doing it. - Olin Miller
  25. 25. When your days at work are spent walking from one meeting to the next. 4 MEETING FATIGUE
  26. 26. When your days at work are spent walking from one meeting to the next. It’s estimated that 25-50% of meeting time is wasted. Partaking in marathon meetings has not only been proven to contribute to exhaustion, but is also one of the reasons you start to feel overwhelmed by your workload. 4 MEETING FATIGUE
  27. 27. USE JEFF BEZO’S TWO PIZZA RULE FIX IT 4
  28. 28. Never have a meeting where two pizzas aren’t enough to feed the entire group. USE JEFF BEZO’S TWO PIZZA RULE FIX IT 4
  29. 29. Never have a meeting where two pizzas aren’t enough to feed the entire group. The more people you have in a meeting, the less productive it will be. USE JEFF BEZO’S TWO PIZZA RULE FIX IT 4
  30. 30. Never have a meeting where two pizzas aren’t enough to feed the entire group. The more people you have in a meeting, the less productive it will be. Why? Because if there’s a large group, you’re more likely to agree with each other, rather than voice your own ideas. USE JEFF BEZO’S TWO PIZZA RULE FIX IT 4
  31. 31. Less meetings. More doing. - Jason Goldberg
  32. 32. 5 When you’re constantly recovering from distractions and don’t get to do any real work. DISTRACTION SICKNESS
  33. 33. 5 When you’re constantly recovering from distractions and don’t get to do any real work. Did you know? DISTRACTION SICKNESS The average worker spends at least 2 hours of their day recovering from distractions. That’s a lot of time you could be doing something productive.
  34. 34. FIX IT 5 Wear headphones - preferably ones that are noise-cancelling.
  35. 35. FIX IT 5 Wear headphones - preferably ones that are noise-cancelling. COMMUNICATE TO YOUR COLLEAGUES THAT HEADPHONES = FOCUS TIME
  36. 36. FIX IT 5 Wear headphones - preferably ones that are noise-cancelling. COMMUNICATE TO YOUR COLLEAGUES THAT HEADPHONES = FOCUS TIME Try the 40/20 rule where you spend 40 minutes doing work, and 20 minutes indulging in distractions.
  37. 37. FIX IT 5 Wear headphones - preferably ones that are noise-cancelling. COMMUNICATE TO YOUR COLLEAGUES THAT HEADPHONES = FOCUS TIME Try the 40/20 rule where you spend 40 minutes doing work, and 20 minutes indulging in distractions. Knowing that you have specified “distraction time” will actually help you focus.
  38. 38. Distractions destroy action. If it’s not moving you towards your purpose, leave it alone. - Jermaine Riley
  39. 39. When you realise it’s Monday again and you have to give yourself a pep talk to get up. 6 MONDAY MORNING MONOLOGUE SYNDROME
  40. 40. When you realise it’s Monday again and you have to give yourself a pep talk to get up. Shifting from weekend mode to work mode is a struggle for many, but it doesn’t have to be. 6 MONDAY MORNING MONOLOGUE SYNDROME
  41. 41. 6 FIX IT MAKE AN IRRESISTIBLE DEAL WITH YOURSELF
  42. 42. 6 FIX IT MAKE AN IRRESISTIBLE DEAL WITH YOURSELF “If I get up right now, I can treat myself to an ice cream after work.”
  43. 43. 6 FIX IT MAKE AN IRRESISTIBLE DEAL WITH YOURSELF ASK YOURSELF AN UPLIFTING QUESTION “If I get up right now, I can treat myself to an ice cream after work.”
  44. 44. 6 FIX IT MAKE AN IRRESISTIBLE DEAL WITH YOURSELF “What am I happy about in my life right now?” “What am I excited about right now?” ASK YOURSELF AN UPLIFTING QUESTION “If I get up right now, I can treat myself to an ice cream after work.”
  45. 45. 6 FIX IT MAKE AN IRRESISTIBLE DEAL WITH YOURSELF “What am I happy about in my life right now?” “What am I excited about right now?” ASK YOURSELF AN UPLIFTING QUESTION “If I get up right now, I can treat myself to an ice cream after work.” Asking yourself these questions will make you feel it, and turn your Monday blues into a positive experience.
  46. 46. Start by doing what’s necessary; then do what’s possible; and suddenly you are doing the impossible. - Francis of Assissi
  47. 47. 7 PROBLEM BLINDNESS When a problem isn’t solvable - not because you can’t see the solution, but because you can’t see the actual problem.
  48. 48. 7 PROBLEM BLINDNESS When a problem isn’t solvable - not because you can’t see the solution, but because you can’t see the actual problem. Identifying the root cause of a problem is an essential ingredient to a long-term solution. But often, people opt to treat just the symptoms, as the short-term effects are more visible.
  49. 49. USE THE 5 WHYS PROBLEM-SOLVING METHOD FIX IT 7
  50. 50. When a problem occurs, discover why by simply asking “why” no fewer than five times. USE THE 5 WHYS PROBLEM-SOLVING METHOD FIX IT 7
  51. 51. When a problem occurs, discover why by simply asking “why” no fewer than five times. More often than not, it will lead you to the source of the problem. USE THE 5 WHYS PROBLEM-SOLVING METHOD FIX IT 7
  52. 52. Temporary solutions often become permanent problems. - Craig Bruce
  53. 53. When you’re hesitant to voice an opinion that differs from your team. 8 ROCKTHEBOATAPHOBIA
  54. 54. When you’re hesitant to voice an opinion that differs from your team. 8 ROCKTHEBOATAPHOBIA This condition has the potential to destroy a business if left unchecked. As Walter Lippman said, “Where all think alike, no one thinks very much.”
  55. 55. 8 BE THE FIRST ONE TO SPEAK FIX IT
  56. 56. 8 BE THE FIRST ONE TO SPEAK By voicing an opinion early on, you eliminate any self- doubt that may pop up later. FIX IT
  57. 57. 8 BE THE FIRST ONE TO SPEAK By voicing an opinion early on, you eliminate any self- doubt that may pop up later. FIX IT PRACTICE ANTI SELF-CENSORSHIP
  58. 58. 8 BE THE FIRST ONE TO SPEAK By voicing an opinion early on, you eliminate any self- doubt that may pop up later. FIX IT PRACTICE ANTI SELF-CENSORSHIP Make a pact with yourself that you will express at least one opinion in every meeting you go to.
  59. 59. Honesty is the first chapter in the book of wisdom. - Thomas Jefferson
  60. 60. When you don’t share your expertise out of fear that you’ll become redundant. 9 KNOWLEDGE HOARDING
  61. 61. When you don’t share your expertise out of fear that you’ll become redundant. Secrets are no longer business currency - sharing is. Sharing what you know deepens your knowledge; it stimulates conversation and ideas, and makes you a valued asset to the team. If you don’t share, you’ll struggle to innovate. 9 KNOWLEDGE HOARDING
  62. 62. 9 FIX IT Make a deal with yourself to share something interesting you’ve discovered every day.
  63. 63. 9 FIX IT Make a deal with yourself to share something interesting you’ve discovered every day. Be a volunteer. If a task comes up and you know you have the expertise to steer it to greatness, don’t keep your mouth shut. Put your hand up and lead the way.
  64. 64. We do not fear the unknown. We fear what we think we know about the unknown. - Teal Swan
  65. 65. When a colleague or boss is praising your work in front of the team and you don’t know what to do with yourself. 10 PRAISE AVERSION
  66. 66. When a colleague or boss is praising your work in front of the team and you don’t know what to do with yourself. It’s easy to get anxious in front of a sea of eyes, but Praise Aversion often results in a missed opportunity to connect with your team. Don’t like the spotlight? 10 PRAISE AVERSION
  67. 67. 10 Accept the compliment and say “Thank you”. It will make you look more humble than if you reject it, and you’ll be more liked by others. FIX IT
  68. 68. 10 Accept the compliment and say “Thank you”. It will make you look more humble than if you reject it, and you’ll be more liked by others. FIX IT Share the praise with any other people that helped you achieve it. It will spread the attention and strengthen the team.
  69. 69. For more ways to learn at work, visit www.getsmarter.ac
  70. 70. Improving lives through better education GetSmarter collaborates with the world’s leading universities to offer the highest quality, career-focused online short courses. Acquire new skills and advance your career with us today. www.getsmarter.ac

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