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Visualise Your Project

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This slideshow demonstrates lots of ways of 'seeing' projects. Visualisation is an important tool for knowledge workers, including project

managers.
...Geoff
(www.performancepeople.com.au)

Published in: Technology

Visualise Your Project

  1. 1. Geoff Higgins
  2. 2. Lots of Options <ul><li>There are innumerable ways to represent your project using lines and shapes. </li></ul><ul><li>The advantage of visually representing your project is that people can get a better understanding of: </li></ul><ul><li>Why the project is being undertaken </li></ul><ul><li>What the project should achieve </li></ul><ul><li>How it will be achieved </li></ul><ul><li>Who will be involved </li></ul><ul><li>How it all ‘fits together’ </li></ul>
  3. 3. Visual Representations <ul><li>The Stakeholders </li></ul><ul><li>Mind Map </li></ul><ul><li>Your Team </li></ul><ul><li>Skills Matrix </li></ul><ul><li>Resource Availability Calendar </li></ul><ul><li>The Project Phases </li></ul><ul><li>Chevron Diagram (or similar) </li></ul><ul><li>The Approach </li></ul><ul><li>Network Diagram </li></ul><ul><li>Gantt Chart </li></ul><ul><li>Bar Chart </li></ul><ul><li>One Page Project Manager (Dots & ‘Gas Bar’) </li></ul><ul><li>The Product/Deliverable </li></ul><ul><li>Anything goes </li></ul><ul><li>An Approach/Product Hybrid </li></ul>
  4. 4. Mind Map (Stakeholders) Government Federal State Local Industry Employer Groups Individual Organisations Consultants PROJECT ??? Image source: Performance People Pty Ltd
  5. 5. Mind Map (Stakeholders) Government Federal State Local Industry Employer Groups Individual Organisations Consultants Image source: Performance People Pty Ltd PROJECT <ul><li>You can mindmap lots of things: </li></ul><ul><li>System Functionality </li></ul><ul><li>User expectations </li></ul><ul><li>Interface alternatives </li></ul><ul><li>Audience experiences </li></ul><ul><li>Project deliverables </li></ul>
  6. 6. The Approach <ul><li>A diagram that represents ‘how we will get there’. </li></ul><ul><li>Focussed on process/resourcing/timeframes. </li></ul><ul><li>Could be used to: </li></ul><ul><ul><li>Show people what they need to do. </li></ul></ul><ul><ul><li>Show people what will be done. </li></ul></ul><ul><ul><li>Convince people we know what we are doing. </li></ul></ul><ul><ul><li>Convince people ‘it can be done’. </li></ul></ul><ul><li>Useful for anyone interested in the project. </li></ul>
  7. 7. Image Source: CQUniversity 2009 Project Management Framework Guide Chevron Diagram ( CQUniversity’s Project Management Framework)
  8. 8. Project Schedule (Project Plan) Project Definition Project Specification (Project Charter) <ul><ul><li>Project Activities </li></ul></ul><ul><ul><li>Estimated Durations </li></ul></ul><ul><ul><li>Assigned Resources </li></ul></ul><ul><ul><li>Budget </li></ul></ul>+ = Sign Off <ul><ul><li>Project Title </li></ul></ul><ul><ul><li>Project Manager </li></ul></ul><ul><ul><li>Stakeholder Analysis </li></ul></ul><ul><ul><li>Project Objectives </li></ul></ul><ul><ul><li>Project Constraints </li></ul></ul>Box Diagram (Phases) Image Source: Performance People Pty Ltd
  9. 9. Basic Network Diagram Image source: Performance People Pty Ltd
  10. 10. Network Diagram Activities on node (no resources). Image source: Performance People Pty Ltd
  11. 11. Network Diagram Activities on node (no resources). Image source: Performance People Pty Ltd Drawn by hand – ugly but effective!
  12. 12. Image source: Performance People Pty Ltd Network Diagram Activities on nodes, arrows for relationships.
  13. 13. Henri Gantt (1861 - 1919) Image source: Performance People Pty Ltd & www.wikipedia.org Gantt Chart Thank-you Henri! (And Karol Adamiecki)
  14. 14. Gantt Chart Timeline with a bar for each task and an arrow for relationships. Image source: Performance People Pty Ltd Gantt Chart
  15. 15. Bar Chart Bars by related work & by resource. Image source: Performance People Pty Ltd Bar Chart
  16. 16. Image source: : www.octanner.com & Performance People Pty Ltd
  17. 17. The Product/Deliverable <ul><li>A diagram that represents the ‘outcome’. </li></ul><ul><li>Focussed on objectives/purpose/products, not activities/tasks. </li></ul><ul><li>Could be in a one- to two-page brochure, including: </li></ul><ul><ul><li>Project objective & benefits. </li></ul></ul><ul><ul><li>The diagram of the project. </li></ul></ul><ul><li>Useful for the Project Board & other stakeholders. </li></ul>
  18. 18. Green Dorm/Living Lab at Stanford University <ul><li>Source: http://www.stanford.edu/group/greendorm/greendorm.html </li></ul>
  19. 19. Teligence – Building Data Centres Image Source: Teligence www.teligenceuk.co.uk
  20. 20. Approach & Product Hybrid <ul><li>A diagram that represents both ‘how we will get there’ and ‘the outcome’. </li></ul><ul><li>Focussed on activities/tasks and objectives/purpose/products. </li></ul><ul><li>A holistic way of showing off the project. </li></ul><ul><li>Useful for the Project Board & other stakeholders. </li></ul>
  21. 21. TAFE NSW Search for a VET Pedagogy <ul><li>Source: http://www.icvet.tafensw.edu.au/aboutus/ourwork/vet_pedagogy/ </li></ul>
  22. 22. Pop!Tech’s Accelerator (a social innovation incubator) <ul><li>Source: http://www.globaldevelopmentcommons.net/node/1377 </li></ul><ul><li>(A project of the Global Development Commons) </li></ul>
  23. 23. Image source: www.flickr.com creative commons license: Grayskullduggery; gabig58; Bev Traynor Knowledge Café (Introductory Slide)
  24. 24. User Stories as Collaborative Design Tools <ul><li>Source: http://johnnyholland.org/2009/08/13/user-stories-a-strategic-design-tool/ </li></ul><ul><li>(Johnny Holland Magazine) </li></ul>
  25. 25. Call To Arms! <ul><li>Draw it! (rough is OK) </li></ul><ul><li>Put it on the wall where you can see it </li></ul><ul><li>Give it to the project team </li></ul><ul><li>Email it to the steering committee </li></ul><ul><li>Make it your desktop & screen saver </li></ul><ul><li>Put it on the wall in the foyer </li></ul><ul><li>If possible, mark off progress, and update when the project changes a lot </li></ul>
  26. 26. www.performancepeople.com.au

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