Cosec reports

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GATEWAY BUSINESS SOLUTIONS
2ND FLOOR, SAI KRUPA,
33 DURGANAGAR COLONY
PUNJAGUTTA, HYDERABAD 500 082
Ph : 93978 20222, ravi@gatewayhyd.com

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Cosec reports

  1. 1. COSEC REPORTS SECURITY SOLUTIONS
  2. 2. SECURITY SOLUTIONSCOSEC Reports
  3. 3. Documentation DisclaimerMatrix Comsec reserves the right to make changes in the design or layout of the reports as the situation maywarrant. Specifications are subject to change without notice.Information in this documentation may change from time to time. Matrix Comsec reserves the right to reviseinformation in this publication for any reason without prior notice. Matrix Comsec makes no warranties with respectto this documentation and disclaims any implied warranties. While every precaution has been taken in thepreparation of this document, Matrix Comsec assumes no responsibility for errors or omissions. Neither is anyliability assumed for damages resulting from the use of the information contained herein.CopyrightAll rights reserved. No part of this document may be copied or reproduced in any form or by any means without theprior written consent of Matrix Comsec.Version 1Release date: October 7, 2010
  4. 4. ContentsAccess Control Reports ................................................................................................................................. 1 Panel wise Users report ...................................................................................................................................... 2 User wise Controllers Report .............................................................................................................................. 3 Blocked Users report ........................................................................................................................................... 4 In Out Event Report ............................................................................................................................................ 5 In Out Event Summary report ............................................................................................................................. 6 Who Is In Report ................................................................................................................................................. 7 Zone Accessed by User Report .......................................................................................................................... 8 Door Access Report ............................................................................................................................................ 9 Access Denied Report ...................................................................................................................................... 10 Door Held Open Report .................................................................................................................................... 11 Door Usage Report ........................................................................................................................................... 12Masters Module Reports .............................................................................................................................. 13 User Personal Information ................................................................................................................................ 14 Shift Report ....................................................................................................................................................... 15 Schedule Group Report .................................................................................................................................... 16Views.............................................................................................................................................................. 17 Activity Log Viewer ............................................................................................................................................ 18 Event Viewer ..................................................................................................................................................... 19 Monthly Shift Schedule View ............................................................................................................................. 20 Daily Attendance View ...................................................................................................................................... 21 Monthly Attendance View .................................................................................................................................. 22 Leave Balance View .......................................................................................................................................... 23 Attendance Summary View ............................................................................................................................... 24 Leave Application View ..................................................................................................................................... 25Time & Attendance Reports......................................................................................................................... 27 Late In Report ................................................................................................................................................... 28 Early In Report .................................................................................................................................................. 29 Overtime Report ................................................................................................................................................ 30 Absent Report ................................................................................................................................................... 31 Exception Report ............................................................................................................................................... 32 Attendance Report ............................................................................................................................................ 33 Attendance summary report .............................................................................................................................. 34 Shift Change Report .......................................................................................................................................... 35 Late Arrival Memo ............................................................................................................................................. 36 Absent Memo .................................................................................................................................................... 37Table of Contents i
  5. 5. Weekly Work and OT Report ............................................................................................................................ 38 Continuous Absenteeism Report ...................................................................................................................... 39 Special Function Punch Report ......................................................................................................................... 40 Departmentwise Absent Report ........................................................................................................................ 41 Shift Schedule Report ....................................................................................................................................... 42 Muster Summary Report ................................................................................................................................... 43 Salary Data Report ............................................................................................................................................ 44 Attendance Register .......................................................................................................................................... 45 Overtime Register ............................................................................................................................................. 46 Yearly Performance Report ............................................................................................................................... 47Charts ............................................................................................................................................................ 49 Time Loss Chart ................................................................................................................................................ 50 Overtime Chart .................................................................................................................................................. 51 Absent Graph .................................................................................................................................................... 52 Late In Graph .................................................................................................................................................... 53 Irregularity Graph .............................................................................................................................................. 54 Monthwise Overtime Chart ................................................................................................................................ 55 Attendance Summary Chart .............................................................................................................................. 56Leave Management Reports ........................................................................................................................ 57 Leave Application Report .................................................................................................................................. 58 Leave Register .................................................................................................................................................. 59Visitor Reports .............................................................................................................................................. 61 Visitor Punch Detail ........................................................................................................................................... 62 Visitor Pass Validity ........................................................................................................................................... 63 Visitor Watchlist ................................................................................................................................................. 64 Invalid Pass Report ........................................................................................................................................... 65 Pre-Registered Visitors Report ......................................................................................................................... 66 Visitor Punch Report ......................................................................................................................................... 67 Visitor Pass Status Report ................................................................................................................................ 68ii Table of Contents
  6. 6. CHAPTER 1 Access Control ReportsThe Access Control module of the COSEC web application allows you to view an assortment of detailed andfocused reports on the user access control activities on your site. These reports are guaranteed to assist you inmanaging your site better.The Access Control module enables you to extract two categaories of reports namely:Master : This category of reports enables the user to extract reports relating to user defined parameters.Transaction : This category enables the user to extract reports relating to access control user transaction.Matrix Reports 1
  7. 7. Panel wise Users reportThis report generates a PANEL wise listing of the Users along with their defined access policies as shown.2 Matrix Reports
  8. 8. User wise Controllers ReportThis report displays the list of selected users along with the details of the Panels and Direct Doors assigned to themas shown.Matrix Reports 3
  9. 9. Blocked Users reportThis report generates a listing of the Blocked users along with the associated relevant details as shown.4 Matrix Reports
  10. 10. In Out Event ReportThis report generates a list of all entry and exit events of the selected users.Matrix Reports 5
  11. 11. In Out Event Summary reportThis report generates a department wise summary statement of the entry and exit events of the users on aspecified date.Click on department name link to view details of the in out events for users blonging to the selected department asshown below.6 Matrix Reports
  12. 12. Who Is In ReportWhos in report will display a list of all cardholders that have "punched-in" over the last 24 hours but have not"punched-out". In other words, list of users still within the premises.Matrix Reports 7
  13. 13. Zone Accessed by User ReportThis report generates a zone wise list of users who have accessed the Access Zone.8 Matrix Reports
  14. 14. Door Access ReportThis report generates a date and door wise list of all users who have punched at various doors.Matrix Reports 9
  15. 15. Access Denied ReportThis report generates a list of punch events where the identified users have been denied access along with thereason for the same.10 Matrix Reports
  16. 16. Door Held Open ReportThis report generates a list of the occasions when the door had been held open for more than the permissibleperiod of time.Matrix Reports 11
  17. 17. Door Usage ReportThis report enables the application user to view the duration spent by users in a particular area based on theconsecutive IN/OUT punch event pairs of the user as shown.12 Matrix Reports
  18. 18. CHAPTER 2 Masters Module ReportsReports available within the COSEC Masters Module enable the system administrator to extract a host of reports toview information related to the configured parameters under the Masters module.The COSEC Masters module enables you to extract reports relating to the following user defined parameters: • Users • Holidays • Shifts • Schedule GroupsMatrix Reports 13
  19. 19. User Personal InformationThis report generates a listing of the personal information of selected users as shown. It also displays the photoimage of the users wherever available.14 Matrix Reports
  20. 20. Shift ReportThis report generates a detailed listing of all shifts as defined in the system.Matrix Reports 15
  21. 21. Schedule Group ReportThis report displays the details of all schedule groups defined in the system as shown.16 Matrix Reports
  22. 22. CHAPTER 3 ViewsThis option enables the user to view the information relating to events or activity logs which have occurred on thesystem within the specified time period.The system thus maintains an audit trail of all the events and activities performed by the application as well as thesystem users and this information can be viewed by the System administrator using the Views option in the variousmodules. The COSEC application provides various view options in the modules as specified hereunder:Admin Module: • Activity Logs • Event ViewAccess Control: • Alarm LogTime and Attendance module: • Monthly Shift Schedule • Daily Attendance • Monthly AttendanceLeave Management Module: • Leave BalanceMatrix Reports 17
  23. 23. Activity Log ViewerThis option enables the user to view activity logs which will have information about all the actions performed bylogin users with key field information. The system maintains an audit trail of all actions performed by the Loginusers and this information can be viewed by the System administrator.18 Matrix Reports
  24. 24. Event ViewerThe COSEC system interfaces with the Dahua DVR and enables the user to grab images triggered by user eventsat the respective doors. The user events and related images can be viewed from the Event View option of theAdmin module as shown. Click on View in the Image column to view the related images.Matrix Reports 19
  25. 25. Monthly Shift Schedule ViewThis option enables the application user to view the monthly schedule of the selected user as shown.20 Matrix Reports
  26. 26. Daily Attendance ViewThis option enables the application user to view the daily attendance data of the selected user for the specified daterange as shown.Matrix Reports 21
  27. 27. Monthly Attendance ViewThis option enables the application user to view the attendance data of the selected user for the specified monthand year in the format as shown.22 Matrix Reports
  28. 28. Leave Balance ViewThis option enables the application user to view the as on date balance for each of the balance check enabledleaves of selected user as shown.Matrix Reports 23
  29. 29. Attendance Summary ViewThis option in the Employee Self Service mode enables the logged in users to view their own attendance summaryfor the period based on the attendance period as defined in attendance policy. In the case of the supervisors ofReporting groups they can also view the attendance summary of the members of their group.24 Matrix Reports
  30. 30. Leave Application ViewThis option in the Employee Self Service mode enables the logged in user to view their leave or tour applicationdetails and in the case of officers, the leave application details of the members of their reporting group.Matrix Reports 25
  31. 31. 26 Matrix Reports
  32. 32. CHAPTER 4 Time & Attendance ReportsReports form a key component of any Time and Attendance system. COSEC Time and Attendance module allowsyou to create and view an assortment of detailed and focused reports on the time and attendance activities of theusers on your site.These reports can be viewed on the screen or printed at any time.Reports available within the COSEC Time and Attendance Module are categorized as Master, Transaction andCharts.Master Reports:The Master reports are used to display the list of parameters as defined in the system. Option is provided to viewthe entire or a part of the list by specifying the ID number range to be viewed. The application user can view the listof the following parameters:• Branch• Category• Department• Designation• Organization• OT Reason• Reporting Group• Section• ShiftTransaction Reports:This category enables the user to view reports on the events generated in the system in a specified time period.Samples ofsome of the reports are displayed to provide greater clarity on the kind of information presented in the reports. Thereports are categorized into the following categories:• Daily• Monthly• YearlyMatrix Reports 27
  33. 33. Late In ReportThis report generates a department wise listing of the employees with details of Late In events during thespecified time period.28 Matrix Reports
  34. 34. Early In ReportEarly In report: Generates a group wise listing of the employees with details of Early In events during thespecified time period.Matrix Reports 29
  35. 35. Overtime ReportThis report generates a group wise listing of the employees with details of their Overtime during the specified timeperiod.30 Matrix Reports
  36. 36. Absent ReportThis report generates a group wise listing of the employees with details of the Absent days during the specified timeperiod.Matrix Reports 31
  37. 37. Exception ReportThis report generates a group wise listing of all employees associated with some exception event during thespecified time period along with the reason for the exception as shown.32 Matrix Reports
  38. 38. Attendance ReportGenerates a date wise list of the attendance details of the employees for the specified time period.Matrix Reports 33
  39. 39. Attendance summary reportThis report generates a detailed department wise attendance summary for all working days in the specified timeperiod as shown.34 Matrix Reports
  40. 40. Shift Change ReportThis report generates a detailed list of all instances wherein an employees shift has been changed to a shift otherthan the scheduled one as shown.Matrix Reports 35
  41. 41. Late Arrival MemoThis option enables the administrator to generate and print multiple or individual Late Arrival Memos as shown.36 Matrix Reports
  42. 42. Absent MemoThis option enables the administrator to generate and print multiple or individual Absent Memos as shown.Matrix Reports 37
  43. 43. Weekly Work and OT ReportThis report provides employee wise details of the weekly working and overtime hours for the week starting from thespecified date.38 Matrix Reports
  44. 44. Continuous Absenteeism ReportThis report enables the administrator to view the employees who have been absent for equal to or greater than thenumber of days specified, on a specified date.Matrix Reports 39
  45. 45. Special Function Punch ReportGenerates a function wise listing of all employees who have made use of the special function during the specifiedtime period as shown.40 Matrix Reports
  46. 46. Departmentwise Absent ReportThis report generates a department wise listing of all employees along with the dates on which they have beenabsent during the selected month as shown.Matrix Reports 41
  47. 47. Shift Schedule ReportThis report generates a listing of the allotted shift schedule for the selected month based on the schedule groupand the other parameters assigned to the users as shown.42 Matrix Reports
  48. 48. Muster Summary ReportThis report generates a department wise summary of the data presented in the Muster roll as shown.Matrix Reports 43
  49. 49. Salary Data ReportThis report generates a Salary Data statement for the specified month for selected users.44 Matrix Reports
  50. 50. Attendance RegisterThis report generates a date wise attendance register for the specified month for selected users as shown. Thisreport needs to be printed on a A3 size sheet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atrix Reports 45
  51. 51. Overtime RegisterThis report generates a detailed user wise listing of the IN and OUT time for the month along with the authorisedOvertime as shown. $75,; 206( 397 /7 ( # ! # $ % ! #$ % % $ ) * + , ( ) * + , ( ) * + , ( ()(* $ ! + , - ! #$ % % $ ) * + , ( ) * + , ( ) * + , ( ()(* $ ! )+ ! #$ % % $ ) * + , ( ) * + , ( ) * + , ( ()(* $ ! + ! #$ % % $ ) * + , ( ) * + , ( ) * + , ( ()(* $ ! -+ , , . ! #$ % % $ ) * + , ( ) * + , ( ) * + , ( ()(* $ ! /-) ! #$ % % $ ) * + , ( ) * + , ( ) * + , ( ()(* $ ! ) + + ! -$ 0 #%# $ ) * + , ( ) * + , ( ) * + , ( ()(* $ ! 1 + - 2 + ! #$ % % $ ) * + , ( ) * + , ( ) * + , ( ()(* $ ! - ! #$ % % $ ) * + , ( ) * + , ( ) * + , ( ()(* $ ! +( , ! #$ % % $ ) * + , ( ) * + , ( ) * + , ( ()(* $ !46 Matrix Reports
  52. 52. Yearly Performance ReportThis report generates a Monthwise summary of the attendance details for each of the selected employees asshown.Matrix Reports 47
  53. 53. 48 Matrix Reports
  54. 54. CHAPTER 5 ChartsThe COSEC Time and attendance module also provides the option for extracting various reports in the form of pieand Bar charts. The following section would enable you to view a sample of some of the Time and Attendancecharts and graphs which can be extracted from the COSEC system.Matrix product System Manual 49
  55. 55. Time Loss ChartThis chart displays the group wise time loss data for selected groups during the selected time period in a bar chartas shown.50 Matrix Reports
  56. 56. Overtime ChartThis chart displays the group wise Overtime data for selected groups during the selected time period in a bar chartas shown.Matrix Reports 51
  57. 57. Absent GraphThis option generates a pie chart denoting the comparative department wise absentee details for the specifiedperiod.52 Matrix Reports
  58. 58. Late In GraphThis graph generates a bar chart denoting the user wise Late In occurrences for selected users. In the event ofselecting all users the top ten users with the maximum number of Late In occurrences will be shown on the barchart while the details of other users will be displayed below the chart.Matrix Reports 53
  59. 59. Irregularity GraphThis option enables the user to generate a bar chart denoting the user wise Early Out, Late In and Absentoccurrences for selected users. In the event of selecting all users the top ten users with the maximum number ofthe above occurrences will be shown on the bar chart while the details of other users will be displayed below thechart.54 Matrix Reports
  60. 60. Monthwise Overtime ChartThis option enables the user to generate a bar chart denoting the month wise total and authorized overtime hoursfor the specified months as shown.Matrix Reports 55
  61. 61. Attendance Summary ChartThis option generates a pie chart denoting the attendance summary for the specified time period as shown.56 Matrix Reports
  62. 62. CHAPTER 6 Leave Management ReportsCOSEC Leave Management module allows you to create and view an assortment of detailed and focused reportsrelated to the Leave management system. These reports can be viewed on the screen or printed at any time.Reports available within the COSEC Leave Management Module are categorized as under:• Master Reports : This category of reports lists out the details of all the leaves defined in the COSEC system.• Transaction Reports : This category enables the user to view reports on leave transaction related events asgenerated in the system during the specified time period.Matrix Reports 57
  63. 63. Leave Application ReportThis report gives a detailed department wise listing of all leaves applied for by the employees.58 Matrix Reports
  64. 64. Leave RegisterThis report gives a detailed user wise listing of all leave details of the selected employees for the specified months.Matrix Reports 59
  65. 65. 60 Matrix Reports
  66. 66. CHAPTER 7 Visitor ReportsCOSEC Visitor Management module allows you to create and view an assortment of detailed and focused reportson the Visitor activities on your site. These reports can be viewed on the screen or printed at any time.Some of the reports available within the COSEC Visitor management Module are as diplayed in the followingsection.Matrix Reports 61
  67. 67. Visitor Punch DetailThis report will display details of the visitors including Name, Entry Date Time as well as the Host Name for theselected date range.62 Matrix Reports
  68. 68. Visitor Pass ValidityThis report lists out the Visitors and the validity details of their passes as on a particular date and time as specified.Matrix Reports 63
  69. 69. Visitor WatchlistThis report lists out the visitors who have been added to the watch list along with their details as well as Photographwherever available.64 Matrix Reports
  70. 70. Invalid Pass ReportThis report lists out the Visitors whose passes are no longer valid but are yet to be surrendered.Matrix Reports 65
  71. 71. Pre-Registered Visitors ReportThis report generates a list of all the expected visitors along with their details as shown.66 Matrix Reports
  72. 72. Visitor Punch ReportThis report generates a detailed list of all the Visitor punches during the specified time period.Matrix Reports 67
  73. 73. Visitor Pass Status ReportThis report generates a detailed listing along with the status of all the Visitor passes issued during the specifiedtime period.68 Matrix Reports
  74. 74. Visitor PassA visitor pass is a key component of any visitor management system. The Matrix COSEC application optionenables the application user to generate an electronic or printed paper pass with access permission allotted tovisitor for defined period.The Visitor pass can be in the form of a predefined access credential or a printed gate pass as shown. The size ofthe gate pass is A6 (4.1 cms x 5.8 cms). The system will prompt for the printer each time the pass is to be printed.Matrix product System Manual 70
  75. 75. SECURITY SOLUTIONSMATRIX COMSEC PVT. LTD.Corporate Office:394-GIDC, Makarpura, Vadodara - 390010, India.Tel.:+91 265 2630555, Fax: +91 265 2636598E-mail: Info@MatrixComSec.comFactory:39-GIDC, Waghodia - 391760, Dist. Vadodara, India. Version 1, October 2010Tel.: +91 2668 262056/57Technical Support:Tel.: +91 2668 263172/73, Fax: +91 2668 262631E-mail: Support@MatrixComSec.comwww.MatrixComSec.com

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