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Open Access for Postgraduates students


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Talk used with postgraduate (PhD) students at the University of Nottingham to highlight the challenges and opportunties provided by the emerging open access scholarly communication model.

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Open Access for Postgraduates students

  1. 1. Open Access & Nottingham eTheses & ePrints Postgraduate Publishing Workshop Gareth J Johnson, SHERPA, IS [email_address] University of Nottingham, November 2006
  2. 2. 1) Introduction <ul><li>Talk will cover </li></ul><ul><li>Traditional publishing barriers to getting your publications read </li></ul><ul><li>How to improve your readership & professional standing </li></ul><ul><li>Some options to help here at Nottingham </li></ul>
  3. 3. 2) Barriers <ul><li>Ever tried getting hold of an international thesis? </li></ul><ul><li>Does everyone have access to the same journals? </li></ul><ul><li>To ensure that your work is read not enough to just submit/publish </li></ul><ul><li>Publishing and indexing timescales are considerable </li></ul>
  4. 4. 3) Publishing Barriers <ul><li>Research is publicly funded </li></ul><ul><ul><li>Personal academic efforts </li></ul></ul><ul><ul><li>Supported by institutions </li></ul></ul><ul><li>Authors sign away rights with publishers in order to publish </li></ul><ul><ul><li>Given away freely to publishers </li></ul></ul><ul><ul><li>Publishers make huge pro££it$ </li></ul></ul><ul><li>Author gets no tangible reward </li></ul><ul><ul><li>And loses rights to copy material for colleagues, teaching etc… </li></ul></ul><ul><ul><li>Institution potentially loses out on its investment </li></ul></ul>
  5. 5. 4) Cost Barriers <ul><li>Not all libraries can subscribe to all journals </li></ul><ul><li>During the period 1998-2003 </li></ul><ul><ul><li>RPI +11% </li></ul></ul><ul><ul><li>Journal £ +58% </li></ul></ul><ul><ul><li>Library budgets -29% </li></ul></ul><ul><li>Increasing prices decrease effective readership </li></ul><ul><ul><li>Even in the affluent West </li></ul></ul><ul><ul><li>Nottingham pays between £30-9k/journal </li></ul></ul>
  6. 6. 5) Routes to Read <ul><li>Read online journals </li></ul><ul><ul><li>Most subscription only </li></ul></ul><ul><ul><li>Cost the University just as much </li></ul></ul><ul><ul><li>Personal subscriptions never enough </li></ul></ul><ul><li>Obtain material physically </li></ul><ul><ul><li>Tricky for overseas material </li></ul></ul><ul><ul><li>Variable or uncertain timescales </li></ul></ul><ul><ul><li>Cost can be a problem </li></ul></ul>
  7. 7. 6) Routes to being Read? <ul><li>Mount texts on your own site? </li></ul><ul><li>How retrievable? </li></ul><ul><ul><li>Lower Google rankings for personal sites </li></ul></ul><ul><li>Long term availability </li></ul><ul><ul><li>What happens in 5-10 years? </li></ul></ul><ul><ul><li>Will the format still be accessible </li></ul></ul><ul><li>Is it legal? </li></ul><ul><ul><li>Are you breaching your agreement with the publisher </li></ul></ul>
  8. 8. 7) Open Access <ul><li>Frees research for the good of humanity </li></ul><ul><li>Deposition of research into repositories </li></ul><ul><ul><li>Electronic versions of any research publication </li></ul></ul><ul><li>Freely available online - no subscription to read </li></ul><ul><ul><li>A particular constituency can donate </li></ul></ul><ul><li>Timely & rapid communication of ideas </li></ul><ul><li>Sustainability built in </li></ul><ul><ul><li>Material available for years to come </li></ul></ul><ul><ul><li>Repositories ensuring continued format accessibility </li></ul></ul><ul><li>Funders </li></ul><ul><ul><li>Compliance with OA now mandated by some research funders and boards </li></ul></ul>
  9. 9. 8) Legality <ul><li>Who allows it? </li></ul><ul><ul><li>>90% of journals or 75% of publishers </li></ul></ul><ul><li>Conditions or restrictions </li></ul><ul><ul><li>Conditions allow deposition provided rules followed </li></ul></ul><ul><ul><ul><li>E.g. Not publishers version, pre/post print only </li></ul></ul></ul><ul><ul><li>Restrictions stop immediate deposition </li></ul></ul><ul><ul><ul><li>E.g. Embargos (6 months-2 years commonly) </li></ul></ul></ul><ul><li>Open Access Publishing </li></ul><ul><ul><li>Peer reviewed titles with NO copyright transfer </li></ul></ul><ul><ul><li>See the DOAJ for over 2000 globally </li></ul></ul><ul><li>Tools to help </li></ul><ul><ul><li>SHERPA/RoMEO </li></ul></ul><ul><ul><ul><li>Guide to variations between publishers </li></ul></ul></ul><ul><ul><li>SHERPA/JULIET </li></ul></ul><ul><ul><ul><li>Guide to Research Funder requirements </li></ul></ul></ul>
  10. 10. 9) Advantages <ul><li>Wider global readership </li></ul><ul><ul><li>Citations are the life blood of an academic career. </li></ul></ul><ul><li>Which means </li></ul><ul><ul><li>Improved citation rankings </li></ul></ul><ul><ul><li>Faster communication </li></ul></ul><ul><ul><li>Improved long term preservation </li></ul></ul><ul><ul><li>Decreased potential plagiarism </li></ul></ul><ul><li>All leads to better: </li></ul><ul><ul><li>Personal & professional standing </li></ul></ul><ul><ul><li>Departmental & Institutional respect/promotion </li></ul></ul>
  11. 11. 10) Disadvantages <ul><li>OA self-archiving not always possible </li></ul><ul><ul><li>Restrictions from stakeholders & sponsors </li></ul></ul><ul><ul><li>Rejection risk </li></ul></ul><ul><ul><li>Ethical or commercial sensitivity </li></ul></ul><ul><li>Don’t take risks with your publishing! </li></ul><ul><ul><li>Can always revisit post-publication </li></ul></ul><ul><ul><li>Publishers can change policies </li></ul></ul>
  12. 12. 11) Nottingham repositories <ul><li>Two repositories at Nottingham </li></ul><ul><ul><li>Nottingham ePrints </li></ul></ul><ul><ul><li>Nottingham eTheses </li></ul></ul><ul><li>Easy to use </li></ul><ul><ul><li>Submission takes 10 minutes </li></ul></ul><ul><ul><li>Registration 1 st time only </li></ul></ul><ul><li>Small but growing collection </li></ul><ul><ul><li>Already high on search engine rankings </li></ul></ul><ul><ul><li>OpenDOAR service searches </li></ul></ul>
  13. 13. 12) Hints & Tips <ul><li>Save electronic copies of your publications </li></ul><ul><ul><li>Early versions as well as final </li></ul></ul><ul><ul><li>Allows you to choose which version to deposit </li></ul></ul><ul><li>DO put your thesis into NETheses & papers into NEP </li></ul><ul><li>Do read and submit to Open Access journals </li></ul><ul><li>DON’T be afraid to ask for advice </li></ul>