Institutional Repositories: What the Open Access agenda means for a modern institution


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First and third parts of a lecture delivered to 2009/10 Library post graduates at Loughborough University (March 25th 2010). Covers general open access and the response from the University of Leicester.

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  • Me and Gully Foyle
  • The LRA and Leicester’s approachMaterials we’re seeing used and popularityDark forces[This slide needs reworking in light of other bits of talk
  • Need to re-write this
  • MandatesThe REFThe CRIS (RED)Staffing & joined up thinkingThroughputCopyright changesAcademic embrace
  • The repository as a service is up against an increasing number of external and internal pressuresAwareness of the repository remains lowMandates are helping drive material to usIntegration and centralisation seem to lie ahead – though from my perspective not
  • Institutional Repositories: What the Open Access agenda means for a modern institution

    1. 1. Institutional RepositoriesWhat the Open Access agenda means for a modern institution<br />Gareth J Johnson & Valérie Spezi<br />Leicester Research Archive<br />David Wilson Library<br />University of Leicester<br />25 Mar 2010<br /><br />
    2. 2. Overview<br />Introduction<br />Open access & repositories overview<br />The world of the LRA<br />Challenges and wider agenda<br />Group exercise<br />Questions & Discussion<br />
    3. 3. Open Access<br />Open access to scholarly publications<br />Born in 1990s in Physics & Economics communities<br />Exploits allowable exceptions in © law<br />Increasingly mainstream since early 2000s<br />OA advantages<br />Greater access to literature to all research community<br />Greater speed of dissemination<br />Availability provides a citation bump<br />Public access to publically funded research<br />Advancement of human knowledge<br />Curation & safe keeping of institutional treasures<br />
    4. 4. Open Access Today<br />All Russell Group Universities have repositories<br />121 institutional repositories like LRA in UK<br />12 institutional mandates now in place<br />Sources OpenDOAR & ROARMAP<br />Open access archiving (OAA, Green route)<br />Works alongside traditional publishing<br />Services institutional & subject repositories<br />Open access publishing (OAP, Gold route)<br />An alternative approach to traditional practice<br />Pay-up front model of funding<br />Fully OA journals or paid publisher options<br />May or may not allow for OAA on LRA<br />
    5. 5. Open Access ArchivingOverview (Green Route)<br />Publisher’s<br />Version<br />PostReview<br />PreReview<br />The LRA<br />
    6. 6. Copyright & LRA<br />General academic awareness of copyright transfer (CTA) and retained rights is weak<br />Pervasive scholarly gift culture<br />Repository team need a strong grounding in rights and reuse<br />Use of SHERPA/RoMEO helps<br />Need to be flexible and adaptable to changes<br />Repository copyright is a grey area, much untested in law<br />Complexities of third party copyright in theses<br />
    7. 7. Leicester University<br />Top 20 in all National tables<br />91% student satisfaction rate<br />6th Highest citations rates relative to size<br />23,000 students<br />41% Distance Learners<br />Around 1000 academic staff<br />93% submitted for RAE ’08<br />87% determined to be producing internationally significant research<br />4 Colleges<br />Moved from faculty structure this academic year<br />
    8. 8. LRA Secret Origins<br />Founded as Library project 2006<br />Secondment of 0.5fte manager & 0.5fte administrator <br />Academic support but not direct involvement<br />Full-text purist at start<br />RAE 2007/8 ingest of 2500+ metadata only records<br />2008 moves towards service<br />Implications for staffing and workflows<br />
    9. 9. The<br />LRA<br />TEAM<br />
    10. 10. The LRA Method<br />Fully mediated<br />Self-archiving option<br />Self archiving trial 2 years ago<br />Research and nothing else<br />Top level decision and ongoing ethos<br />Educational and non-scholarly objects sent elsewhere…<br />Contents<br />The usual melange of documents, images, software and data<br />Focus on author’s final versions unless © says otherwise<br />Author Licence <br />Signed first time<br />
    11. 11. Licence to Kill<br />
    12. 12. What’s It Like to Work On?<br />
    13. 13. Institutional Repositories<br />Part 3<br />
    14. 14. LRA Today<br />Comprises<br />Around 4,700 items (~40% full text)<br />RSS feeds for collections and departments<br />Commerce using it to ID & assess collaborators<br />Core team to enable archiving and provide advice<br />Webometrics<br />A measure of their visibility and scholarly regard<br />165th ranked HEI Repository globally<br />Highly ranked HEI Repository in the UK<br />#13 Cambridge<br />#14 Brunel<br />#15 SAS<br />#16 Leicester/LRA<br />#17 Huddersfield<br />#18 SOAS<br />
    15. 15. What’s in the LRA: Materials<br />Full text ~25-35%<br />
    16. 16. What’s Used in the LRA: Items<br />
    17. 17. What’s in the LRA: College<br />
    18. 18. What’s Used in the LRA: College<br />
    19. 19. Who’s Using the LRA?<br />Visits<br />Dec 09 +25% <br />Jan 10 +20%<br />Feb 10 +3.2%<br />
    20. 20. Outreach & Engagement<br />Information librarians<br />Alerts and raising awareness<br />Personal visits<br />Dept Meetings & Champions<br />Research Office collaborations<br />Social networking<br />Twitter and RSS feeds<br />Twitter discussions with local community<br />Frequent blogged activities<br />
    21. 21. Setting Policy<br />Original ethos & remit set by Research Committee<br />Major policy decisions still at this level<br />OpenDOAR policy generator<br />Used to create standard repository policies<br />Metadata, data, content, submission, preservation and takedown<br />Operational policy devolved to LRAPG<br />Tacit input from Research Committee<br />Responsive to changes in legal environment and institutional standpoints<br />
    22. 22. Preservation<br />Underlying commitment from institution to maintain repository integrity<br />Durable handles (persistent URLS) for all items<br />Tomb stoning of items taken down<br />Avoidance of bitrot formats<br />E.g. Old MS Office formats<br />PDF/A-1 (ISO 19005-1) is preferred text standard<br />Range of standards for other materials<br />Some formats can be more problematic<br />
    23. 23. Dark Forces Rising<br />
    24. 24. CRIS & the LRA<br />REF Preparation WG<br />Moves to integrate LRA & RED<br />Technical and political challenges<br />Post-CRIS implementation<br />Role and integration of LRA<br />Merge, subsume, satellite or replace<br />Pan-institution information systems collaboration<br />Media contacts, consultancy and personal web spaces<br />
    25. 25. Ethos<br />Retrospective digitisation requests <br />Requirement of contacting author & signing of author license<br />Funded for approx 100 items a year<br />Tracing authors major time and throughput constraint<br />Access to alumni database helping<br />More staff time available to chase<br />Most requests in 2009 unfulfilled<br />Issues outstanding with Ethos<br />Variable quality scans produced<br />Slow response to enquiries<br />First requestor pays funding stream<br />Academic confusion between LRA and Ethos<br />
    26. 26. Getting Your Hands Dirty<br />Examine some real challenges faced by repository managers<br />Based on today & own knowledge<br />Three vital questions for each scenario<br />What would be the most effective response?<br />What problems or issues do you foresee?<br />What steps could be taken to minimise them?<br />Work in groups and then report back<br />
    27. 27. Feedback<br />Repositories are as much about people as they are objects<br />There are many, many grey areas and a lot of institutional policy is responsive<br />Have to be cautious of setting precedents<br />Flexibility and responsiveness in a dynamic environment is important<br />
    28. 28. Closing Thoughts<br />
    29. 29. Gareth J Johnson<br />Document Supply & Repository Manager<br /><br />extn 2039<br />Valérie, Margaret & Claire, <br />LRA Administrator team<br /><br />extn 2039<br />Contacts<br />
    30. 30. References<br />About the LRA:<br />Institutional mandate:<br />The LRA:<br />LRA policies:<br />OpenDOAR:<br />Research Support Project:<br />SHERPA/RoMEO:<br />Slides:<br />