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Bibliographic Software & Keeping Up To Date


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Slides to go along with the workshop for graduate students at Leicester University, UK, looking at bibliographic software (RefWorks/EndNote) and some tips on keeping up to date with new research.

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Bibliographic Software & Keeping Up To Date

  1. 1. Bibliographic Software & Keeping Up To Date Resources for storing, manipulating and handling references for post-graduate scientists Nov 2008 Gareth J Johnson David Wilson Library
  2. 2. Today’s Session  Aims to: ◦ Familiarise you with the two major bibliographic databases supported at Leicester ◦ Contrast the differences and highlight the similarities between the two ◦ Give you hands on experience with using them both ◦ Familiarise you with the resources for keeping up to date with the latest in research publications
  3. 3. Session Outline  Your experiences with referencing  Why building your own bibliography?  Contrasting EndNote & RefWorks  Highlighting RefWorks  Highlighting EndNote  Keeping up to date with research alerts  Locating open access research publications
  4. 4. Your Experiences 1. How do you keep track of your references? 2. How do you identify unique papers when searching multiple resources? 3. Do you know how to easily produce a correctly formatted bibliography 4. How do you keep yourself appraised of new publications?
  5. 5. Why Are They Needed?  Bibliographic databases aren’t essential ◦ But they will help a lot ◦ Can be tricky if you’ve not used them before  The offer a variety of functions ◦ Keeping track of papers you find ◦ A record of all the searches on information resources you perform  They exist to save you time and effort ◦ Allowing you to focus on your research
  6. 6. Bibliographic Resources  Exist to aid in managing your search results ◦ Build a personal bibliography ◦ Eliminate duplicate results from multiple databases ◦ Citation insertion into Word documents ◦ Inserts custom bibliography formatted to house or particular journal styles  Two systems supported at Leicester  RefWorks & EndNote XI ◦ Very similar in function ◦ Personal preference which to use
  7. 7. Similarities  Store bibliographic records of many kinds  Can import records from many different databases  Can search within certain information resources  Duplicate record elimination  Boolean searching of results ◦ Variation in range of commands  Create record indexes automatically  Create bibliographies and in-text citations
  8. 8. RefWorks  Website based ◦ Available on and off campus ◦ Need to set up personal profile  Unlimited references & subfolders  Wide range of standard reference types  Supports Boolean and automatic embedded term searching ◦ Search art to also find heart  Display and sorting options easily used
  9. 9. RefWorks  Duplicate detection and elimination  Cite as you write ◦ Toolbar must installed first  Create custom bibliographies ◦ Within pre-existing documents or as new files  No customised references types permitted  Less than 200 predefined citation styles ◦ But can customise your own citation style
  10. 10. Hands on with RefWorks  Using the RefWorks guide 1. Go to the RefWorks website 2. Set up your personal account 3. Work through sections 1-3 4. If there’s time try section 4  Questions?
  11. 11. EndNote X1  Available as CFS Software only ◦ No off campus access ◦ Purchase if want on non CFS PC  Unlimited EndNote libraries ◦ Only 32Mb references per library  Wide range of predefined reference types ◦ Can also create customisable reference types  Supports Boolean operator searching ◦ Also comparative searching operators ◦ Can’t save search strategies
  12. 12. EndNote XI  Can create customised reference types  Over 1,000 citation styles ◦ New styles have to be implemented by the Library  Duplicate detection and elimination  Cite as you write without other software  Create custom bibliographies in Word ◦ Can create subject heading bases bibliographies as well ◦ Can handle figure, table & chart lists  Includes a spellchecker
  13. 13. Hands on Time Again!  Using the EndNote guide 1. Go to the EndNote website 2. Download and install the software 3. Work through sections 1-3 4. If there’s time try section 4-5  Questions?
  14. 14. The Verdict Or  Which do you like best?  It’s a matter of personal taste!
  15. 15. Keeping up to Date  New research is published everyday ◦ Keeping on top of it can be a challenge ◦ How do you get hold of pre-publication research?  Can repeat previous searches ◦ Time consuming  Resources and tools exist to push new information to you ◦ Rather than search pulling ◦ Can choose to follow up what you want
  16. 16. Saved Searches  Many information resources allow ◦ But not all, see online help ◦ Notify when new papers indexed that match  Web of Knowledge ◦ Save search strategy ◦ Requires you to create a personal ID  Zetoc ◦ Zetoc alert covers 20,000 journals ◦ Saved search or nominated journals
  17. 17. RSS Feeds  Used to regularly publish content ◦ E.g. Journal issues table of contents (TOC) ◦ Read in an RSS reader  Zetoc has TOC RSS feeds  Journal homepages often offer them ◦ Even if Leicester doesn’t subscribe  Use a RSS Reader to read ◦ Google Reader is recommended
  18. 18. Open Access Research  Researchers can make their publications freely available ◦ Deposit papers in open access repositories ◦ Pre peer-review publication (preprints) ◦ Post peer-review publications & publisher versions (post-prints)  Many publishers allow ◦ But not all – only 66% ◦ Some research funders now mandate deposition of research as Open Access
  19. 19. Who Allows It? Data from
  20. 20. Searching Open Access  Research available months ahead of traditional publication  Research published in journals not available at Leicester is accessible  Can search with Google/Google Scholar ◦ But signal to noise using Google can be too high ◦ Google Scholar doesn’t index all repositories
  21. 21. Searching Open Access  Dedicated services available ◦ OpenDOAR Repository Content Search ◦ Bielefeld Academic Search Engine (BASE)  Search over 1,000 repositories ◦ Containing millions of items  Majority full text ◦ Some metadata (summary) information only ◦ Excellent source for conference papers and other publications
  22. 22. Other Resources  New books on the library catalogue  Register with publisher sites for new publications emails  Conference announcement sites  Web 2.0 and social networking ◦ Community sites like Facebook & LinkedIn ◦ Blogging and Microblogging (Twitter) ◦ Social bookmarking – shared links (Delicious)
  23. 23. Hands on Time Again!  Using the Keeping up to date guide 1. Log into Zetoc and set up a journal TOC alert & a saved search 2. Log into the Web of Knowledge (WoK) and set up a personal (private) account 3. Set up a saved search in WoK 4. Explore the OpenAccess search tools  Questions?
  24. 24. It’s A Small World(z)  If you haven’t already, join the Leicester Science graduate online community ◦  Interact with scientists, academics, fellow students and research support staff  Discover Twitter feeds, blogs and social networking identities  Share experiences and peer support  Keep up to date on new developments
  25. 25. Contacts  For searching/database support ◦ Gareth J Johnson  Physical & Biological Sciences  ◦ Other Information librarians   General enquiries ◦ ◦ 0116-252-2043  Any final questions?
  26. 26. Slides Available online at: SlideShare