Email Freedom

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Email Freedom

  1. 1. freedom from email taking control of your inbox
  2. 2. bad email, bad bad email! email really, really sucks
  3. 3. Today’s email culture (v) <ul><li>We send emails in order to get things off our plates </li></ul><ul><li>We under communicate and over-coordinate </li></ul><ul><li>We believe information overload is inevitable </li></ul><ul><li>We accept it as others lay their overload burden on us </li></ul>
  4. 4. 5 stages of email <ul><li>Bring it on </li></ul><ul><li>Develop systems </li></ul><ul><li>Given in </li></ul><ul><li>Radicalize </li></ul><ul><li>Organize </li></ul>
  5. 5. overcoming email dysfunction steps to taking control of your inbox
  6. 6. This is how we do it <ul><li>Reduce overload </li></ul><ul><li>Learn to process email properly </li></ul><ul><li>Be responsible when YOU send </li></ul><ul><li>Make stuff actionable, keep stuff actionable </li></ul>
  7. 7. Reducing email overload <ul><li>Unsubscribe / block useless newsletters </li></ul><ul><li>Unsubscribe from internal groups that don't add direct value </li></ul><ul><li>Filter purely informational stuff to a &quot;read when I have time&quot; folder (newsletters, alerts, etc) </li></ul><ul><li>Tips from panel </li></ul>
  8. 8. taking control of your inbox how to process email
  9. 9. How to process email <ul><li>Delete </li></ul><ul><li>Do </li></ul><ul><li>Delegate </li></ul><ul><li>Defer </li></ul><ul><li>Produce next actions </li></ul><ul><li>Clear </li></ul>
  10. 10. 4 tips to email success 4 of my top 100
  11. 11. <ul><li>Email tags </li></ul><ul><li>Team email agreements </li></ul><ul><li>Reduce informational email </li></ul><ul><li>Create tasks / appointments </li></ul>
  12. 12. Thank You! And good luck with your inbox!
  13. 13. resources for success taking it beyond the classroom
  14. 14. Books <ul><li>Getting Things Done, David Allen </li></ul><ul><li>Take Back Your Life, Sally McGhee </li></ul><ul><li>4 Hour Workweek, Timothy Ferris </li></ul><ul><li>Conquering Chronic Disorganization, Judith Kolberg </li></ul><ul><li>Total Workday Control Using Microsoft Outlook, Michael Linenberger </li></ul>
  15. 15. Blogs <ul><li>Getting Things Done Zone: http://www.officezealot.com/gtd/ </li></ul><ul><li>43 Folders: http://www.43folders.com/ </li></ul><ul><li>Lifehacker: www.lifehacker.com </li></ul><ul><li>GTD Index: http://gtdindex.marvelz.com </li></ul><ul><li>Lifehack: www.lifehack.org </li></ul>
  16. 16. Stay in touch! <ul><li>I try and talk about time management on a weekly basis on my blog: www.ensight.org </li></ul><ul><li>Feel free to email me: [email_address] </li></ul><ul><li>Read b5media’s Time Management blogs: </li></ul><ul><ul><li>Declutter It: www.declutterit.com </li></ul></ul><ul><ul><li>Pimp My Work: www.pimpmywork.com </li></ul></ul>
  17. 17. tips from the experts in-the-trenches advice on email management
  18. 18. Dealing with “Big” Emails – Itzy Sabo <ul><li>I use a very simple technique to maintain a high level of responsiveness: whenever I'm processing my inbox and I decide that I need to reply to a particular message, but it will take too long to do it right now, I file it in a folder named &quot;Reply&quot;. </li></ul><ul><li>When the dust settles at the end of each day, I have a clean list of the messages to which I need to reply, without other messages clouding my vision. </li></ul>
  19. 19. Getting Things Done – Nick Duffill <ul><li>The &quot;productivity formula&quot; that matches reality pretty well is &quot;Productivity = Knowledge x Focus squared&quot;. </li></ul><ul><li>This says that focusing hard on something is the most effective way to achieve it. A lower level of knowledge coupled with unwavering commitment can easily outperform someone with better theoretical knowledge who is trying to keep too many plates spinning. You can spend a fortune on tools, techniques and skills, but it is focus that ultimately counts. </li></ul>

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