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To create & deliver effectively presentation


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To create & deliver effectively presentation

  1. 1. “ 2/25/2014 Gurukul – Power Point presentation” GURUKUL 1
  2. 2. Agenda  Create an effective power point presentation  Deliver an effective presentation  Use of SmartArt graphics & Chart  Turn the trick on  Activities  Summarise  Objective Test 2/25/2014 GURUKUL 2
  3. 3. Tips for creating a power point presentation Tips  Minimize the number of slides.  Choose font style that your audience can read from a distance.  Choose font size that your audience can read from a distance. 2/25/2014 GURUKUL Details  To maintain a clear message and to keep your audience attentive and interested, keep the number of slides in your presentation to a minimum.  Choosing the right font style, such as Arial, Calibri, helps to get your message across. Avoid narrow fonts, such as Arial Narrow, and avoid fonts that include fancy edges, such as Times.  measurements indicate the size of a font on your computer screen, not projected on a screen for your audience in full screen mode. To enable full screen mode, on the View tab, in the Presentation Views group, click Slide Show. 3
  4. 4.  Keep text simple by using bullet points or short sentences.  Use bullets or short sentences, and try to keep each to one line; i.e. without text wrapping.  remove articles such as "a" and "the" to help reduce the word count on a line.  Use art to help convey your message.  Make labels for charts and graphs understandable. 2/25/2014 GURUKUL  Use graphics to help tell your story. Don't overwhelm your audience by adding too many graphics to a slide.  Use only enough text to make label elements in a chart or graph comprehensible. 4
  5. 5.  Make slide backgrounds subtle and keep  Choose an appealing, consistent template or  Use high contrast between  Themes (theme: A set of unified design them consistent. background & text colour. theme that is not too eye-catching.  Check the spelling and grammar. elements that provides a look for your document by using colour, fonts, and graphics.) automatically set the contrast between a light background with dark colour text or dark background with light colour text.  Check the spelling and grammar.  Rehearse before presenting the topic.  Always practise / rehearse before presenting  Share the presentation in non editable form with the clients / end users 2/25/2014 GURUKUL the topic. One can do it in front of the mirror or with a colleague.  Save as the presentation with the power point show option. Users would not be able to make any changes in the presentations. 5
  6. 6. Tips for delivering an effective presentation Tips  Show up early and verify that your equipment works properly. Details  Make sure that all equipment is connected and running.  Do not read the presentation.  Practice the presentation so that you can speak from bullet points. The text should be a cue for the presenter rather than the full message for the audience.  If you plan a certain amount of time for your presentation, do not go over. If there is no time limit, take less time rather than more to ensure that people stay engaged.  Stay on time.  Don’t distribute the handouts in the beginning the same could be shared with the participants later.  Handouts 2/25/2014 GURUKUL 6
  7. 7. Use of Smartart Graphics & Charts           Smartart Graphics A SmartArt graphic is a visual representation of information and ideas. SmartArt graphics are designed for text . Create an organization chart. Show hierarchy, such as a decision tree. Illustrate steps or stages in a process or workflow. Show the flow of a process, procedure, or other event. List information. Show cyclical or repetitive information. Show a relationship between parts, such as overlapping concepts. Create a matrix illustration. 2/25/2014 GURUKUL         Charts A chart is a visual illustration of numeric values or data. Charts are designed for numbers Create a bar chart or column chart. Create a line or XY scatter (data point) chart. Create a stock chart, used to graph various stock prices. Create a surface, donut, bubble, or radar chart. Link to live data in a Microsoft Excel workbook. Update your chart automatically when numbers in a Microsoft Excel workbook are updated. 7
  8. 8.  Show proportional or hierarchical information in a pyramid illustration.  Automatically add legends or gridlines that are based on your data.  Create an illustration quickly by typing or pasting your text and having it automatically positioned and arranged for you.  Use chart-specific functionality, such as error bars or data labels. 2/25/2014 GURUKUL 8
  9. 9. Turn the trick on 2/25/2014 GURUKUL 9
  10. 10. Short Cut Keys To Open A New Slide:- Type “powerpnt” in the run command  One can customize the short key for opening a new slide i.e. Right click on the power point icon-> In the short key box put “Ctrl + Alt + V”(any alphabet of your choice)->Apply->Ok. To do spelling check: Press F7 2/25/2014 GURUKUL 10
  11. 11. In the slide pane, type text directly onto the slide, within the placeholder On the left is a thumbnail version of the slide you're working on. This area is the Slides tab, and you can click the slide thumbnails here to navigate among slides. 2/25/2014 GURUKUL The notes pane. Type notes that you'll use when presenting. You can drag the borders of the pane to make the notes area bigger 11
  12. 12. Click the slide thumbnail that you want the new slide to follow, and then press ENTER. Or: Right-click the slide thumbnail that you want the new slide to follow, and then click New Slide on the shortcut menu.[ Same step in case of duplicate slide. 2/25/2014 GURUKUL 12
  13. 13. 2 Press the PAGE UP or PAGE DOWN key. 3 1 At the bottom of the scrollbar on the right, click the Previous Slide or Next Slide button Click the slide thumbnail on the Slides tab to display that slide. 2/25/2014 GURUKUL 13
  14. 14. Right click on the Layout 2/25/2014 GURUKUL 14
  15. 15. Activities:-  To insert a business logo and that has to appear on all the slide. To avoid adding it manually on every slide – select the slide then – view(toolbar)- Slide Master – Insert – Picture(option)- select the required picture `- Insert.  Once the picture gets tagged you ‘ll see that automatically it appears on all the slide. As required position the same in the header and you can resize the picture as well.  As the formatting done close the slide master view. 2/25/2014 GURUKUL 15
  16. 16. Insert Files  When there is a requirement to add files which could be accessed from others' system as well then click on InsertObjectCreate file fromSelect the fileDisplay as icon ok Note:Case1-In case you select an option Display as icon then to access the file while running the presentation we need to skip the slide view. To avoid such situation we should not go for Display as icon then we can have the data displayed. Case2- When you want the audience to have the file then opt for “Display As Icon "option. Easier to save the file. 2/25/2014 GURUKUL 16
  17. 17. When one opt for “Display As Icon "option GURUKUL - ATTENDANCE Date 18th feb '14 S.No. Emp Name `Location Employee ID KCO Basement Signature 1 2 3 When one doesn’t select “Display As Icon” option. 2/25/2014 GURUKUL 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 17
  18. 18. Activities:-Summarise: Always prepare the bullet points for presentation. Rehearse before the presentation  Try to be 15 mins before the session time  Do spelling check  Keep it simple & effective  Note Pane is used for detail description about the topic and is useful while taking a printout.  For representing the data pictorial way you can use Chart options as required (On Toolbar - Insert option – Charts)  You can use SmartArt Graphics to make the presentation more presentable.  Formatting – of shapes could be done i.e. Different colors to fill in the shape; outline the shape.GURUKUL 2/25/2014 18
  19. 19. TEST 2/25/2014 GURUKUL 19
  20. 20. 2/25/2014 GURUKUL 20