Challenges in setting up an  RDM Support Service                  Gareth Knight       Manager, LSHTM RDM Support Service  ...
London School of Hygiene &           Tropical Medicine              What is the LSHTM?   A university for research and pos...
Research CoverageMany types of researcher   Many types of research data                            Source:      Primary, ...
Key drivers for data      management and publicationFunding compliance              Openness/transparency                 ...
Key drivers for data      management and publicationFunding compliance                                                    ...
Research Data Scoping StudyResearch Data Working Group     •Researcher as (initial) Data Champion     •RDWG setup in Feb 2...
LSHTM RDM Support ServiceFunding:    Wellcome Trust Institutional Strategic Support Fund,    2012-2015    2015 onwards: ...
CHALLENGE 1:ESTABLISHING RESEARCH SUPPORT    NEEDS TO BE ADDRESSED
Requirements Gathering  Researcher Needs                                         Funder ObligationsWeb Survey & Face-to-fa...
Researcher challenges                   Issues/challenges encountered when creating, managing,                        and ...
Training NeedsInterest in training on topics related to data management (web survey results)                              ...
CHALLENGE 2:DEVELOPING RESOURCES TO SUPPORT MANAGEMENT OF RESEARCH DATA
Documentary Framework                 Institution              Domain/Department Oversight Regulatory   DesignManagement  ...
Research Data Management PolicyWhat is the purpose of an RDM Policy?•   Establishes Research Data as an key research outpu...
Education & Training    Face-to-face tuition                                        RDM Support website         Teaching s...
Education & Training                                Challenges    Face-to-face tuition                    Resourcing:     ...
Technical Infrastructure                                      Sensitivity of                                          data...
Technical Infrastructure                                       Sensitivity of                                           da...
CHALLENGE 3:   ESTABLISHING AN INFRASTRUCTURETO UNDERPIN THE RDM SUPPORT SERVICE
Service Infrastructure                   • Type and level of support required by researchers & studentsScale of Service   ...
Potential funding sources  Central fund to support                                      Percentage / set   staff & student...
Summary1. Determining needs of researchers & research institution   •    What do they want?   •    What do they need in or...
Thank You for your attention!                               http://blogs.lshtm.ac.uk/rdmss/Email:     Gareth.knight@lshtm....
ReferencesDocuments•   LSHTM Guidelines on Good Research Practice    http://www.lshtm.ac.uk/research/about/guidelines_on_g...
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Challenges in setting up an RDM Support Service

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Challenges in setting up an RDM Support Service

  1. 1. Challenges in setting up an RDM Support Service Gareth Knight Manager, LSHTM RDM Support Service Institutional Challenges in the Data Decade DCC Data Management Roadshow, 20 November 2012 This work is licensed under a Creative Commons Attribution 2.0 UK: England & Wales License
  2. 2. London School of Hygiene & Tropical Medicine What is the LSHTM? A university for research and postgraduateeducation specialising in public health and tropical medicine Constituent college of University of London A small institution 12 academic departments in 3 faculties 17 research centre 10 research groups But distributed…. Recognised as one of world’s highest rated universities for collaborative research 4000 students & 1,300 staff working in 100+ countries
  3. 3. Research CoverageMany types of researcher Many types of research data  Source: Primary, secondary  Type: Quantitative, Qualitative  Origin: Paper/web survey, PDA capture, machine generated, etc.  Application:EpiInfo, EpiData, ArcGIS, STATA, FoxPro, OpenClinica, etc.  Sensitivity: Personally identifiable, Anonymised
  4. 4. Key drivers for data management and publicationFunding compliance Openness/transparency Interesting paper. Where’s the data?Researcher Demand Enable further research
  5. 5. Key drivers for data management and publicationFunding compliance Openness/transparency Good Research Practice “Research conducted under LSHTM auspices must be undertaken to the highest standards in accordance with good research practice” “Researchers have specific responsibilities for human research Interesting paper. Where’s in particular to ensure their subjects, well-being, to retain confidentiality on the data? their involvement and to follow principles in relation to management of data.” http://www.lshtm.ac.uk/research/about/guidelines_ on_good_research_practice.pdfResearcher Demand Enable further research
  6. 6. Research Data Scoping StudyResearch Data Working Group •Researcher as (initial) Data Champion •RDWG setup in Feb 2010 •Membership comprised of research staff, librarians, archivists, and other staff‘Raising Standards’ Study Recommendations • Develop RDM policies and guidance for researcher use • Introduce taught course for staff and doctoral training on documentation and meta-data • Develop portal/gateway for discovery of key data assets; Report available: • Investigate methods for strengthening Archives Service to http://blogs.lshtm.ac.uk/rdmss/ outputs/ provide relevant central support and guidance on DM issues, and establish resource implicationsRecommendations fully accepted by SMT in mid 2011
  7. 7. LSHTM RDM Support ServiceFunding: Wellcome Trust Institutional Strategic Support Fund, 2012-2015 2015 onwards: sustainable service, supported by varying fundingScope: 1. Establish documentary framework for RDM 2. Develop education & training programme on DM principles and practices, and encourage sharing of good practice 3. Develop institutional systems to catalogue and manage research data produced by School Project Blog 4. Operate an advisory service for research staff and students http://blogs.lshtm.ac.uk/rdmss/ 5. Investigate further developments required to support RDM•RDM Service located in Library & Archives Service
  8. 8. CHALLENGE 1:ESTABLISHING RESEARCH SUPPORT NEEDS TO BE ADDRESSED
  9. 9. Requirements Gathering Researcher Needs Funder ObligationsWeb Survey & Face-to-face interviews Current approach for managing research data Support needs to help you to manage  Funder policies & grant expectations and share research  Funding contract (in collaboration with P.I. 117 respondents for web survey RDM Web Survey Documentation Health Funder Requirements for Data http://blogs.lshtm.ac.uk/rdmss/files/2012/10/ Management and Sharing WP4-WebSurveyV1.pdf http://researchonline.lshtm.ac.uk/208596/
  10. 10. Researcher challenges Issues/challenges encountered when creating, managing, and sharing research data (web survey results) Other challenges • Database creation & management • Storage of physical questionnairesResponse Type • Lack of time Multiple choice • Software instability (particularlycheckbox + free NVivo) text for other • Ability to enter & access data at challenges different locations
  11. 11. Training NeedsInterest in training on topics related to data management (web survey results) Note: Graph omits percentages for other responses (None, slight, moderate, no opinion)
  12. 12. CHALLENGE 2:DEVELOPING RESOURCES TO SUPPORT MANAGEMENT OF RESEARCH DATA
  13. 13. Documentary Framework Institution Domain/Department Oversight Regulatory DesignManagement ConductCompletion Project/Study
  14. 14. Research Data Management PolicyWhat is the purpose of an RDM Policy?• Establishes Research Data as an key research output/institutional asset• Establishes RDM as an key activity for good research practiceWho needs to comply with it?• Employed & honorary staff, research students on projects• Encourage for collaborators, contractors, and taught studentsWhat type of data does it apply to?• Data types: Primary data, secondary data(encourage)• Funding source: Public (mandate), private (encourage), contract (exclude)• Source: Institution-owned Vs. consortium created Draft RDM Policy http://blogs.lshtm.ac.uk/rdmss/files/2012/11/R DM-Policy-draft.pdf
  15. 15. Education & Training Face-to-face tuition RDM Support website Teaching style: Topics:Classroom, drop-in surgery sessions Lifecycle stages Content structure Time allocation: Intro, practice/standards, case studies, 2-3 hours, 1 day further information Material: LaunchOERs that can be repurposed by staff Available July 2013 Transferrable Skills Programme http://www.lshtm.ac.uk/study/applicants/pre-reg_msc_res/researchdegreecourseinformation/
  16. 16. Education & Training Challenges Face-to-face tuition Resourcing: RDM Support website Initial development time Balance between support activities & infrastructure development Provision of expertise: Information management Domain-specific Timing: Teaching schedule Project timetable Teaching style: React to emerging trends Topics:Classroom, drop-in surgery sessions Lifecycle stages Form: Time allocation: Practical Vs. Theory Content structure Intro, practice/standards, case studies, 2-3 hours, 1 day Target audience: further information Material: Research students, early career Launch What about established staff?OERs that can be repurposed by staff Available July 2013 Transferrable Skills Programme http://www.lshtm.ac.uk/study/applicants/pre-reg_msc_res/researchdegreecourseinformation/
  17. 17. Technical Infrastructure Sensitivity of data Data size Access requirements for Size of data collaborators Type of Ability to analysis to be access at site performed Access speed requiredFactors contributing to decisions on where to store data
  18. 18. Technical Infrastructure Sensitivity of data Data size Access requirements for Strategic approach required: Size of data collaborators 1. Encourage uptake of existing infrastructure Type of (e.g. Novell iFolder, central store) Ability to analysis to be access at site 2. performed Enhance existing infrastructure to fulfil research requirements Access speed required (e.g. Access speed, ISO 27001-2) 3. Address gaps in current service provision (Research Data Repository for ‘homeless’Factors contributing to decisionsdata,where to store data on School-level data enclave) Development & integration of various systems requires cross institution approach
  19. 19. CHALLENGE 3: ESTABLISHING AN INFRASTRUCTURETO UNDERPIN THE RDM SUPPORT SERVICE
  20. 20. Service Infrastructure • Type and level of support required by researchers & studentsScale of Service • Type of support that can be offered using available resources (funds, expertise) Roles & • No. of roles associated with RDM Support Service • What areas do the roles cover? (applications, disciplinary, depts)responsibilities • Expertise and skillsets required • Resourcing staff (recruit vs. re-allocation) Resourcing • Training and development requirements – link to career pathsRequirements • Physical location of staff (central service, department level, both) • Maintaining the technical infrastructure
  21. 21. Potential funding sources Central fund to support Percentage / set staff & students with amount of research teaching, advice & grant to support systems DM training & Allocation from Library archiving & Archives budget? Allocated amount of Central funds new funding grants Service-led Collaborative development research projects projects Collaborate with Lead research grants academic to develop resources researchers/other for use by School & institutions to broader community develop DM infrastructure Minimise risk by utilising different funding sources
  22. 22. Summary1. Determining needs of researchers & research institution • What do they want? • What do they need in order to meet funder obligations?2. Determining how needs can be most effectively addressed • What needs can you address using current/future resources? • Approaches to addressing needs in short-term / on-going development3. Providing sustainable infrastructure to operate support service • Determining structure of support service • Funding models to sustain over time
  23. 23. Thank You for your attention! http://blogs.lshtm.ac.uk/rdmss/Email: Gareth.knight@lshtm.ac.uk researchdatamanagement@lshtm.ac.ukTwitter: @gknight2000 @LSHTMrdm
  24. 24. ReferencesDocuments• LSHTM Guidelines on Good Research Practice http://www.lshtm.ac.uk/research/about/guidelines_on_good_research_practice.pdf• Raising Standards – Lowering Barriers Report http://blogs.lshtm.ac.uk/rdmss/outputs/• RDM Web Survey Documentation http://blogs.lshtm.ac.uk/rdmss/outputs/• Health Funder Requirements for Data Management and Sharing http://researchonline.lshtm.ac.uk/208596/• Research Degree Course Information - Transferrable Skills Programme http://www.lshtm.ac.uk/study/applicants/pre-reg_msc_res/researchdegreecourseinformation/Third party reports and images• http://www.telegraph.co.uk/science/science-news/5438844/Scientists-faking-results-and-omitting- unwanted-findings-in-research.html http://royalsociety.org/policy/projects/science-public-enterprise/report/• http://www.surf.nl/nl/publicaties/documents/what_researchers_want.pdf• http://www.clker.com/clipart-9367.html

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