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INTRODUCING
DOCUMENT LIBRARIES
WE USE DOCUMENT LIBRARIES INSTEAD OF FOLDERS
Name of the document
Who it is checked out to
Who modified it
Type of documen...
ADDING DOCUMENTS WHEN INSIDE THE LIBRARY
This brings up a new
window
To add a new document -
select ‘Add document’
Select ...
EDITING DOCUMENTS IN A DOCUMENT LIBRARY
Select ‘Edit in Microsoft Word’
to edit the document
Click on the down arrow
EDITING THE PROPERTIES OF A DOCUMENT
Select ‘Edit Properties’
Click on the down arrow
Edit the properties you want
and sel...
DOCUMENT VERSIONS
Select ‘Version History’
Click on the down arrow
Find the version you want and
select ‘Restore’
Every ti...
SENDING A LINK TO A DOCUMENT
Select ‘Sent To’ then ‘Email a
Link’
Click on the down arrow
Instead of sending documents as ...
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Introduction to Document Libraries

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Adding documents. versions, sending links via email

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Introduction to Document Libraries

  1. 1. INTRODUCING DOCUMENT LIBRARIES
  2. 2. WE USE DOCUMENT LIBRARIES INSTEAD OF FOLDERS Name of the document Who it is checked out to Who modified it Type of document When it was modified Document libraries offer many more features than the traditional network folder. In each library you can view certain attributes
  3. 3. ADDING DOCUMENTS WHEN INSIDE THE LIBRARY This brings up a new window To add a new document - select ‘Add document’ Select ‘Browse or Upload Multiple Files’ Select the document(s) you want and press ‘OK’
  4. 4. EDITING DOCUMENTS IN A DOCUMENT LIBRARY Select ‘Edit in Microsoft Word’ to edit the document Click on the down arrow
  5. 5. EDITING THE PROPERTIES OF A DOCUMENT Select ‘Edit Properties’ Click on the down arrow Edit the properties you want and select ‘Save’
  6. 6. DOCUMENT VERSIONS Select ‘Version History’ Click on the down arrow Find the version you want and select ‘Restore’ Every time you edit a document a copy of the previous one is kept in the library. You can access the previous 12 versions and restore any of these over current one.
  7. 7. SENDING A LINK TO A DOCUMENT Select ‘Sent To’ then ‘Email a Link’ Click on the down arrow Instead of sending documents as email attachments, you can send a link to the document within an email (the links will not work for external (non WWH) people) This opens up a new email and inserts the link into it

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