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FMS Innovation Lab Seminar 8th January 2013

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The aim of this seminar aim is to update the project stakeholders on progress and present the work to the teams’ campus community as well as to development and education actors. It will be delivered by Khartoum University Innovation Lab on their work on a School Kits Distribution Monitoring System.
About the Pilot Project and the Seminar:
Innovation Labs are national facilities developed by UNICEF in partnership with universities to support the work of UNICEF and governments by building local technological capacities for humanitarian development. The project involves setting up two innovation lab pilots for a period of 4 months to (1) prototype software solutions for selected priorities at UNICEF Sudan Country Office; and (2) use pilots as capacity building mechanisms for innovation teams at participating universities and discussion tools on future innovation possibilities at UNICEF and R & D and Training facilities at Universities.
In collaboration with colleagues at the Faculty of Mathematical Sciences (University of Khartoum) and the Computer Centre (Sudan University of Science and Technology), the Innovation Labs pilot project started in October 2012. The project is based on UNICEF’s Innovation Lab model and their approach to “Technology for Development” which is situated within the growing worldwide momentum and enthusiasm to capitalize on improvements in telecommunications and the rapid uptake of mobile technologies to support development work. The project teams are utilising RapidSMS which is an open source software to improve information flows and access as well as provide real-time data monitoring capabilities for two development programmes where UNICEF is providing support for government. The team at Khartoum University is developing a system to monitor the distribution of school kits while the team at Sudan University of Science and Technology will support national efforts to improve coverage of routine vaccination. The teams are composed of fresh graduates and final year students who volunteered to take part in this pilot which consists of several phases that started with a knowledge sharing exercise using a guided self-learning approach. With one month left, the teams have made considerable progress to work collaboratively, liaise with their customers and technical support network to specify and design the system. They are currently in the coding phase and will be demonstrating in this seminar their first working system component as well as what they learned so far. The seminar will also include a preliminary evaluation of the group’s experience and ideas for the way forward.

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FMS Innovation Lab Seminar 8th January 2013

  1. 1. Accelerating Development through Innovation: A Snapshot from University of Khartoum Seminar by Innovation Lab Pilot Project at Faculty of Mathematical Sciences 8th January 2013
  2. 2. “Traditional development thinking has held that attempts to reach the very poorest, especially in remote areas, are too costly and too difficult. But new technology and innovations are making it easier to reach the most deprived ... Focusing on the most disadvantaged is right in principle and right in practice.” Anthony Lake, UNICEF Executive Director 08/01/2013 Khartoum University Innovation Lab Pilot Project Seminar 2
  3. 3. An Innovation Lab: A Technology for Development Approach • National facility set up by UNICEF to support to support the work of UNICEF and governments by building local technological capacities for humanitarian development • Defined as “... a space and set of protocols for engaging young people, technologists, private sector, and civil society in problem-solving.” 08/01/2013 3 COLLABORATIVE SPACE Khartoum University Innovation Lab Pilot Project Seminar Source: Innovation Labs - A Do-it-yourself Guide - Version 1. Oct. 2012
  4. 4. Different Projects ... Different Lab Models 08/01/2013 4Khartoum University Innovation Lab Pilot Project Seminar Source: Innovation Labs - A Do-it-yourself Guide - Version 1. Oct. 2012
  5. 5. Which Innovation Lab model? Lab Models 1. Innovation Lab Kosovo 2. Uganda Innovation Lab 3. CCORE Zimbabwe Lab 4. Copenhagen Innovation Lab 5. IHUB Malagasy and UNICEF Projects 08/01/2013 5 1. Outreach/Training 2. Product Development 3. Service Development 4. Operational Research 5. Broadcasting Content FMS Lab is located in University Khartoum University Innovation Lab Pilot Project Seminar
  6. 6. Innovation Lab Pilot Project in Sudan 6 Information Flow For Project Management Information Flow for Innovation Development Consultant Sudan University for Science & Technology University of Khartoum School Kits Vaccination Khartoum University Innovation Lab Pilot Project Seminar08/01/2013
  7. 7. Innovation Lab Pilot Project in Sudan September 2012 October November December January 2013 February Working Groups Project Team Campus Coordinators Campus Coordinators 7 March 08/01/2013 Khartoum University Innovation Lab Pilot Project Seminar
  8. 8. Innovation Lab 08/01/2013 8 Campus Coordinator Knowledge Coach Social Media Coordinator Development Team Leader Requirements Engineer Coordinator SCRUM Master Design Leader Quality Assurer Test Leader Coding Leader AssistantAssistant AssistantAssistant @FMS Khartoum University Innovation Lab Pilot Project Seminar
  9. 9. Campus Coordinator • Safa Mohamed Ahmed – Campus Coordinator (Oct. – End) – SCRUM Working Group (Oct.); SCRUM Team (Nov.) 08/01/2013 9 Khartoum University Innovation Lab Pilot Project Seminar
  10. 10. Requirements Team Tibyan Hussien – Related Work Group (Oct.); Req. Team Leader (Nov. & Dec.); – Development Team Support (Jan.) Riham Abdelraheem - Related Work Group (Oct.); Req. Team Member (Nov. & Dec.); K.management Team member (Jan.) Eshtiag Tarig Related Work Group (Oct.); Req. Team Member (Nov) Social media support (Dec & Jan). 08/01/2013 10 Khartoum University Innovation Lab Pilot Project Seminar
  11. 11. Scrum Team • Abdelgader Abdallah SCRUM Working Group (Oct.); Scrum Master (Nov. – end). • Amani Mahdi Scrum Master Assistant (Nov. – end). 08/01/2013 11 Khartoum University Innovation Lab Pilot Project Seminar
  12. 12. Development Team Twassul Alrasheed –RapidSMS Group (Oct.); –Dev. Team Leader (Oct. – end); –Coding Team Member (Dec & Jan) . Dev Team Divided to: . 08/01/2013 12 Khartoum University Innovation Lab Pilot Project Seminar
  13. 13. Coding Team: Amro Hassan - Coding Team Leader(Nov. – end). Mohammed Hassan: -Coding Team Member (Nov. - end). Rania Omer: - RapidSMS Group (Oct.); Coding Team Member (Nov. - end). 08/01/2013 13 Khartoum University Innovation Lab Pilot Project Seminar
  14. 14. Tasneem Salah RapidSMS Group (Oct.); Coding Team Member (Nov. - end). Shima Mohammed RapidSMS Group (Oct.); Coding Team Member (Nov. - end). Yosra Husian RapidSMS Group (Oct.); Coding Team Member (Nov. - end). 08/01/2013 14 Khartoum University Innovation Lab Pilot Project Seminar
  15. 15. Hind Elnigoumi RapidSMS Group (Oct.); Design Team Leader(Nov.-Dec.); Coding Team Member(Jan.). Salma Alsir RapidSMS Group (Oct.); Design Team Member(Nov.-Dec.); Coding Team Member(Jan.) Esraa Ali RapidSMS Group (Oct.); Design Team Member(Nov.-Dec.); Coding Team Member(Jan.) Design Team: 08/01/2013 15Khartoum University Innovation Lab Pilot Project Seminar
  16. 16. Testing Team: Khalid Mohammed - Testing Team Leader (Nov.- end). Ahamed Ali - Testing Team Leader (Nov.- end). Hiba Salah RapidSMS Group (Oct.); Testing Team Leader (Nov.- end). 08/01/2013 16Khartoum University Innovation Lab Pilot Project Seminar
  17. 17. Quality Assurance: Shaza Mohammed RapidSMS Group (Oct.); Quality Assurance Team Leader (Dec. & Jan.). Isbah Eltigani: RapidSMS Group (Oct.); Quality Assurance Team Member(Dec. & Jan.). 08/01/2013 17Khartoum University Innovation Lab Pilot Project Seminar
  18. 18. Team’s Knowledge Management Abdelkareem Omer (Knowledge Coach) SCRUM Working Group (Oct.); Knowledge Coach ( Nov. – end). Alaa Abdelazeem Related Work Group (Oct.); Req. Team Leader Assistant (Nov. & Dec.); K.management Team Support(Jan.) 08/01/2013 18 Khartoum University Innovation Lab Pilot Project Seminar
  19. 19. Team’s Social Media & Activities Haifaa Abdelazeez (Coordinator) RapidSMS Group (Oct.); Social Team Coordinator ( Nov. – end) Iman Ibrahim Social Team Member(Dec. Jan.). Mawda Saud RapidSMS Group (Oct.); Support Team(Nov- end). 08/01/2013 19 Khartoum University Innovation Lab Pilot Project Seminar
  20. 20. System Requirements 08/01/2013 20Khartoum University Innovation Lab Pilot Project Seminar
  21. 21. The School Kit Distribution Monitoring System • This system is a collaboration between UNICEF Sudan CO and Ministry of General Education to monitor the distribution and use of the four types of school kits supplied to the school system in Sudan. • Distribution monitoring will involve: – Time – Quality – Use 08/01/2013 21Khartoum University Innovation Lab Pilot Project Seminar
  22. 22. Scope of System 08/01/2013 22 UNICEF Khartoum Warehouse Supplier School Children MoE/UNICEF Field Warehouse Procurement Utilisation Distribution Khartoum University Innovation Lab Pilot Project Seminar
  23. 23. System Functions 1. Monitor supplies through SMS based service. a) Calculate the duration of time it takes kits to reach the school. b) Assess the general quality (using a scale defined by UNICEF to assess the condition of supply boxes) of kits when they reach delivery points in the distribution chain. 2. Generate reports about the supplies quality and quantity. 3. Send mass messages to survey children use of school kits to a defined set of receivers; established by UNICEF and MoE. 4. Query the existing database via a web-based interface. 08/01/2013 23Khartoum University Innovation Lab Pilot Project Seminar
  24. 24. System Users UNICEF • Education Officer: UNICEF staff in Khartoum responsible for school kit distribution program. • Khartoum Warehouse Assistant: Receive order information from UNICEF Education Officer. • Field Store Keeper: UNICEF staff at field warehouse in States. Ministry of Education • Education Officer (State & Locality): MoE staff responsible for government education services at Locality level. • School Headmaster: is responsible for receiving equipment delivered at his/her school. 08/01/2013 24Khartoum University Innovation Lab Pilot Project Seminar
  25. 25. How the system works? 08/01/2013 25 UNICEF & Government Partners School Headmaster - UNICEF/MoE Officers - Warehouse Officers The Central System sends feedback to message sender Aggregated data is published to secure website and periodically sent t key stakeholders System users send on kits dispatch/release data and receipt at school Khartoum University Innovation Lab Pilot Project Seminar
  26. 26. Software Project Management using SCRUM 08/01/2013 26Khartoum University Innovation Lab Pilot Project Seminar
  27. 27. Brief Description of System • SMS Based monitoring System: – SMS server (receive, send) – 2 kinds of SMSs (informative , Alert ) – 4 sources of SMSs (UNICEF Khartoum Warehouse Assistant, Ministry of Education, Localities, Schools ) – Reporting Mechanism 08/01/2013 Khartoum University Innovation Lab Pilot Project Seminar 27
  28. 28. Classification of System’s SMSes 08/01/2013 28 SMS Informative Release W-H MoE Locality Receive W-H MoE Locality School Alert Khartoum University Innovation Lab Pilot Project Seminar
  29. 29. Project Phases 08/01/2013 29 •receiving SMSs "by dev. team“ Done •sending SMSs "by dev. team“ Done •language issue "by dev. team“ Canceled •determine the SMSs formats "by design. team“ DONE •design the DB architecture "by design. team“ DONE •The Outcome : Demo of SMS server 1. Basic functionalities & DB architecture 1st sprint Dur : 14 days DONE •implementing the DB design •Determine SMSs kind •Determine the SMSs sources •filling up the DB "collaborative work dev. & design" •The Outcome : full integrated DB & SMS server 2. Building the DB & SMSs classification 2nd sprint Dur : 19 days GOING •Remainder SMSs •Web design •By SMSs •By web solution "collaborative work dev. & design" •The Outcome : clear & informative Reporting mechanism 3. Feedback & Reporting mechanism 3rd sprint Dur : 13 PLANNED Khartoum University Innovation Lab Pilot Project Seminar
  30. 30. Second Phase Plan 08/01/2013 Khartoum University Innovation Lab Pilot Project Seminar 30 SPRINT 2 TASKS TEAM DURATION RELEASE DATE From : 23/12/2012 Triggers PRO.TEAM 8 30/12/2012 To : 10/1/2013 DB IMP PRO.TEAM 12 3/1/2013 Duration : 19 Days Reports Design DES.TEAM 5 27/12/2012 Web site Design DES.TEAM 9 6/1/2013 Triggers & DB integration PRO.TEAM 4 8/1/2013
  31. 31. Third Phase Plan 1. 2nd Sprint Review Meeting – Provide final feedback about the current sprint release – Prepare for the next sprint 2. 3rd Sprint Planning Meeting – Present tasks must be implemented – Schedule sprint tasks and time – Divide tasks between team members – Produce sprint backlog 08/01/2013 Khartoum University Innovation Lab Pilot Project Seminar 31
  32. 32. Software Development Work • Starting … • Team Description • Where are we? 08/01/2013 Khartoum University Innovation Lab Pilot Project Seminar 32
  33. 33. System Design 08/01/2013 Khartoum University Innovation Lab Pilot Project Seminar 33
  34. 34. 08/01/2013 Khartoum University Innovation Lab Pilot Project Seminar 34 Use case diagrams
  35. 35. 08/01/2013 Khartoum University Innovation Lab Pilot Project Seminar 35
  36. 36. Client Side Server Side Mobile communication network Application server Database Laptop/Desktop Component Diagram Low / High end Mobile phone 08/01/2013 Khartoum University Innovation Lab Pilot Project Seminar 36
  37. 37. GSM modem Rapid SMS Framework My SQL Web service Informative SMS Saving Querying database Replying the query Query process Deployment Diagram Server Side -Warehouse assistant - State - Locality - School head master 08/01/2013 Khartoum University Innovation Lab Pilot Project Seminar 37 Client Side
  38. 38. Interface Design Login screen : Main screen : Username Password Login Monitor supplies Calculate Duration cancel 08/01/2013 Khartoum University Innovation Lab Pilot Project Seminar 38
  39. 39. Monitor Supplies Search by location Search all location Delivered locations Non Delivered locations schoollocalitystateschoollocalitystate :Location warehouse,State,locality,school search cancel Main screen/ Monitor Supplies Button : 08/01/2013 Khartoum University Innovation Lab Pilot Project Seminar 39
  40. 40. In case the entrance is a State: By Choosing A1 locality; new window appears display all the schools under the locality A1 in table. localityState Locality A1State A Locality A2 Locality B1State B Locality B2 statusschoolslocality DeliveredA11A1 Not DeliveredA12 Time1TypesQualityQuantityschool A11
  41. 41. Main screen/ Calculate Duration Button : When The UNICEF/ MoE officer press this functionality; new window appears showing the time the supplies take to received schools as shown in the below table. DurationschoolLocalityState 9 daysA11A1A 5 daysA12 6 daysA21A2 20 daysA22 3 daysB12B1B Calculate Duration 08/01/2013 Khartoum University Innovation Lab Pilot Project Seminar 41
  42. 42. Coding 08/01/2013 Khartoum University Innovation Lab Pilot Project Seminar 42
  43. 43. RapidSMS Architecture 08/01/2013 Khartoum University Innovation Lab Pilot Project Seminar 43
  44. 44. RapidSMS Configuration • Operating System (Ubuntu). • Install Django framework. • Install RAPIDSMS Packages. • Install Database System. 08/01/2013 44Khartoum University Innovation Lab Pilot Project Seminar
  45. 45. Configure Backbend • Why GSM modem? • Installing and configuring PYGSM. • Testing PYGSM. 08/01/2013 45Khartoum University Innovation Lab Pilot Project Seminar
  46. 46. Understand RapidSMS File Structure project apps App.py Models.py Urls.py Views.py Admin.py Manage.py Urls.py Settings.py static Css,js,img templates HTML 08/01/2013 46Khartoum University Innovation Lab Pilot Project Seminar
  47. 47. RapidSMS Apps • SMS Configuration • Query 08/01/2013 47Khartoum University Innovation Lab Pilot Project Seminar
  48. 48. Demo 08/01/2013 48Khartoum University Innovation Lab Pilot Project Seminar 0929618420
  49. 49. Support Members • Dealing with problems or errors • Search for the problem and the solution • Implementing the solution with coding team Experience (last problem) • From error message: NO MODULE installed>> pygsm.py file • Download mox and unittest packages 08/01/2013 49Khartoum University Innovation Lab Pilot Project Seminar
  50. 50. Outside support • Local support • International support – Mailing list (google group) – IRC channel (#rapidsms) 08/01/2013 50Khartoum University Innovation Lab Pilot Project Seminar
  51. 51. Software Testing 08/01/2013 Khartoum University Innovation Lab Pilot Project Seminar 51
  52. 52. Software testing Software testing def. Software testing methodologies: white box testing.  Unit testing.  Integration testing.
  53. 53. black box testing. black box testing: ◌Usability testing. ◌Functional testing. ◌Security testing. ◌Performance.
  54. 54. Software testing activities: Learning the product. Execute test case. Write bugs reports.
  55. 55. Test plan Test Plan Test IDTest environment Roles and responsibilities Schedule Brief Introduction Features to be tested Features not to be tested Test approach Entry/Exit criteria Test item 08/01/2013 55Khartoum University Innovation Lab Pilot Project Seminar
  56. 56. Test Case 08/01/2013 56Khartoum University Innovation Lab Pilot Project Seminar
  57. 57. Characteristics of a good test case Test case Simple Updated Testability Exact 08/01/2013 57Khartoum University Innovation Lab Pilot Project Seminar
  58. 58. Quality Assurance 08/01/2013 Khartoum University Innovation Lab Pilot Project Seminar 58
  59. 59. Software Quality Assurance • Used to Monitor and Improve the Software Development Process • Making Sure That Standards and Procedures are Followed • Ensures that Problems are Found and Dealt with • Formal Technical Reviews 08/01/2013 59Khartoum University Innovation Lab Pilot Project Seminar
  60. 60. What will be quality assured? • Software Design process • Software coding process • Software testing process • School Kit Monitoring System Non-functional requirements – Interface – Maintainability – Inter-operability – Security 08/01/2013 60Khartoum University Innovation Lab Pilot Project Seminar
  61. 61. Management Name Role Responsibilities Shaza Mohamed Preparing standards for every stage Before every stage(e.g. design) standards will be given to the Certain team Iman Ibrahim Isbah Eltigani Auditing work products After every work product is finished auditing will be done by the QA team Eshtiag Tarig
  62. 62. Reviews and Auditing • Standards Used: – IEEE Guide to Software Design Descriptions – IEEE Testing Standards • Software Design Description ( SDD): – UML Diagrams. – Database tables Design. – Web interface Design. – SDD Document. 08/01/2013 62Khartoum University Innovation Lab Pilot Project Seminar
  63. 63. Management of Innovation Lab’s Knowledge 08/01/2013 Khartoum University Innovation Lab Pilot Project Seminar 63
  64. 64. The Beginning … • The UNICEF project and the new knowledge area’s • The first step we did was the pre-questionnaire so we can assess the learning of our team • The questionnaire results show that it is completely new concepts, tools and platforms as we will see in the following graph • Our second step is a data collection from different teams, we collect all generated manuals, presentations, and even source files we used • we use Dropbox to make the presentations and manuals be accessible to all as a knowledge sharing value • Following are the questionnaire results: 08/01/2013 64Khartoum University Innovation Lab Pilot Project Seminar
  65. 65. Questionnaire results 0 1 2 3 4 5 6 7 8 9 10 tec4dev scrum ubuntu python good fair little very little nill
  66. 66. Way forward • We intend to build our Lessons learned system and skills database. • In term of this we chose our lessons learned template and we design our Excel sheet for the skills. • Following is the lessons learned life-cycle and a snapshot for the lessons learned template that we will use.
  67. 67. Lessons learned lifecycle 08/01/2013 67Khartoum University Innovation Lab Pilot Project Seminar
  68. 68. Snapshot from the lessons learned template 08/01/2013 68Khartoum University Innovation Lab Pilot Project Seminar
  69. 69. Low end , Smart phone RapidSMS : Mobile Side
  70. 70. Smart phone: Rapid Android • Rapid Android is a supply chain management and data collection tool built on Android, the open source phone operating system. • a phone can now be used not only as a data entry tool but a data aggregation platform. • in addition to using phone as an SMS client, allowing users in the field to enter data, to create surveys, and rapidly analyze data in the field. • Rapid Android is a complete two-way SMS solutions that unlike other tools on the market, allows for analysis and processing on the actual phone. 08/01/2013 70Khartoum University Innovation Lab Pilot Project Seminar
  71. 71. Advantages of Rapid Android include: • Price – Rapid Android is a free platform available on any Android Phone which runs around $300, and getting cheaper. Android on netbooks makes this even more exciting. • Power – a phone requires much less power than a laptop, for example, can be charged from 12V, and has a built in UPS (battery). • Technical Expertise – Rapid Android phones can be easily deployed with field staff minimizing the need for a technical person on the deployment side. • Data entry – Android is an ideal data entry device with touch screen, keyboard, and form based error corrections. 08/01/2013 71Khartoum University Innovation Lab Pilot Project Seminar
  72. 72. Low end phone • Mobile Active group .. Suitable for Nokia Malnutrition reporting .. Jokko initiative. 08/01/2013 72Khartoum University Innovation Lab Pilot Project Seminar
  73. 73. Advantages of Using Low end phone  Low cost  Large coverage of people  Easy interface and user friendly 08/01/2013 73Khartoum University Innovation Lab Pilot Project Seminar
  74. 74. Innovation Lab’s Social Media & Activities 08/01/2013 74Khartoum University Innovation Lab Pilot Project Seminar
  75. 75. Social Media outputs • Innovation Lab logo design • Innovation Lab facebook page • Meeting Sudan university Social Media team • Interviewing all members of the Innovation Lab team • Producing two videos • Organized two social activities at one day (breakfast meal at a restaurant and horse riding) 08/01/2013 75Khartoum University Innovation Lab Pilot Project Seminar
  76. 76. 08/01/2013 76Khartoum University Innovation Lab Pilot Project Seminar
  77. 77. Social Media Future plan • Start tweeting. • Organizing more team social activities. • Working with UNICEF’s communication section. • Contacting the conventional media. • Advertising campaign for the final event. • Working on a magazine to be distributed online. 08/01/2013 77Khartoum University Innovation Lab Pilot Project Seminar
  78. 78. How Social Media affects the Innovation Lab? • Publicize the innovation lab activities and events. • Help the KM team in gathering knowledge from the different teams. • Strengthening the relationship between the innovation lab teams by organizing social activities. 08/01/2013 78Khartoum University Innovation Lab Pilot Project Seminar
  79. 79. How is the pilot going? 08/01/2013 Khartoum University Innovation Lab Pilot Project Seminar 79 Weaknesses Strengths Team Work • variable commitment • un/employment distractions • self motivation • attachment to FMS Capacity Building • insufficient support • lack of lab infrastructure • self/group learning • team flexibility Software Development • new tools • limited support network • new tools • resilient members Engagement with/by Stakeholders • inadequate communication • new partnership model • space/funding/new contacts • new partnership model
  80. 80. Benefits an Innovation Lab can bring to: University 1. Capacity building: – Employment/entre preneurship potential – Application of concepts taught 2. Multidisciplinary and open access thinking 3. Real challenges and societal impact opportunity 4. Publicity and partnerships 5. Innovation structure and socially-relevant curricula 08/01/2013 Khartoum University Innovation Lab Pilot Project Seminar 80 UNICEF 1. Prototype solution for two priorities 2. Spread of Tech4Dev concepts 3. Documentation: ‒ Pilot lessons ‒ RapidSMS application 4. Publicity and partnerships 5. Innovation structure / sustainability Community 1. Local capacity development 2. Local responses to pressing needs 3. Collaboration space for different partners 4. Tuned partners to development problems 5. Cheaper solutions
  81. 81. What it takes? • Creating a Lab is not easy ... It requires: – Steady Leadership – Stakeholders Support – Flexibility • It can however: – Accelerate Innovation for Development – Utilise creativity and energy of young people – Create new partnerships – Adapt solutions across communities and countries 08/01/2013 Khartoum University Innovation Lab Pilot Project Seminar 81 FMS
  82. 82. 08/01/2013 82Khartoum University Innovation Lab Pilot Project Seminar 5 Jan. 2013
  83. 83. 08/01/2013 Khartoum University Innovation Lab Pilot Project Seminar 83

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