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August 2015
IBM and Havas Training Packet
1
2
Table of Contents
1. Welcome toIBM!....4
2. Mandatory Items….5
a) IBMTeamCommunication….6
b) IBM Brand andDesignTraining…9...
Welcome!
Welcome to the IBM team at Havas Worldwide NY.
Our NY team works out of 3 offices -- the NYC office (200 Hudson),...
MANDATORY ITEMS
1. IBM Team Communication
2. IBM Brand Training
3. Agile Training
4. Coding Workshop
5
IBM Team
Communication
6
How We Work
Everyone on the team uses the following tools to interact & manage projects:
IBM Verse – Email & Calendar
IBM ...
Getting Started
IBM Verse – IT will send you login credentials.
IBM Verse Communities – Once logged in, go to communities ...
IDs/ Credentials
Havas issued:
• Havas Verse ID
You must make:
• IBM ID - ibm.com/brand and use your Havas email to regist...
“Good Design Is Good Business”
IBM Design 101
10
The Beginnings
− In the early 1950s, Thomas J. Watson stopped at an Olivetti shop on 5th
Avenue where sleek designed and c...
THINK
− Watson appropriated the company motto, “THINK,” that
he had adopted in his earlier career as a sales manager.
− Wh...
Eliot Noyes
− In 1956, Watson Jr. hired as the
company’s design consultant Eliot Noyes,
a well-respected architect and for...
Selectric Typewriter
− Designed by Eliot Noyes, the 1961
Selectric typewriter was an instant
classic noted for its streaml...
The Design Team
− Noyes brought in a wide variety of artists,
designers and architects—some of the
greatest creative talen...
IBMArchitecture
− Eliot Noyes selected architects
from around the world to
design IBM’s buildings:,
approximately 150 plan...
Paul Rand
− When Watson and Noyes set out
to build an integrated corporate
identity for IBM, Rand was the first
person the...
Paul Rand
− Heavily influenced by modernist
philosophy, Rand sought to “defamiliarize
the ordinary” through his minimalist...
Eye-Bee-M
− Paul Rand’s popular Eye-
Bee-M poster, a type of
word puzzle known as a
rebus that uses pictures to
represent ...
Timeline of the IBM Logo
“The principal role of a logo is identify, and simplicity is its means.”- Rand
20
Today’s Logo
− Paul Rand’s series of IBM
logos culminated in a 1972
version formed from
stacked stripes, suggesting
speed ...
Charles and Ray Eames
− The husband and wife team of Charles and Ray Eames had an especially
strong influence on IBM’s thi...
World’s Fair 1964
− Charles and Ray Eames,
together with Eero
Saarinen, created the
expansive IBM Pavilion at
the 1964 New...
IBM Design Thinking
− Defines our approach to
creating compelling
personal value
propositions and engaging
user experiences...
IBM Design Thinking: Principals and Core
Practices
− IBM Design Thinking is a
framework for delivering
great experiences f...
Design Thinking
− What is Design Thinking/Agile?
− https://www.youtube.com/watch
?v=pXtN4y3O35M
26
Words from Watson
27
Helpful Brand Links:
− http://www-03.ibm.com/ibm/history/ibm100/us/en/icons/gooddesign/
− https://www.ibm.com/developerwor...
Team Outing to Paul Rand Exhibit
http://www.mcny.org/exhibition/everything-design
29
IBM Brand & Design
Training
31
IBM Brand Training Online Form
After going through the previous IBM Brand Design
101 section, go to the IBM Brand System C...
IBMAgency Certification Course
Orientation in Support of Agency Certification Landing Page
https://www304.ibm.com/innovati...
IBM Design Training
IBM Design site -- https://design.ibm.com/
Focused primarily on IBM software design, but is also being...
Agile Training
35
Agile Training
• We host frequentAgile training sessions, that all IBM team members must
attend and understand. IBM expect...
Coding Workshop
37
Coding Workshop
• All Havas employees on the IBM team are
required to attend a 4-hour workshop titled,
“Programming for No...
Havas Training
39
Getting Started at
Havas
40
New Hire Logistics
• HR --- will send docs on benefits within the 1st two weeks (Benefits may not
actually be activated un...
Emails
NY-Wilton IBM team – NYC-Wilton_IBM_ALL@havasww.com
NY IBM team – NYC_Havas_IBM@havasww.com
PeopleSoft Helpdesk – F...
IT Info
Wifi
• User: CorporateGS
• Password: H@va$2012!
• Connect to your floor’s wifi for best connection, same password ...
200 Hudson
Download the Havas Village mobile app – villageapp.havasww.com
Good to know:
• Café & kitchen snacks on 8
• Wee...
Weekly meetings, team templates
IBM Team
45
Weekly Meetings
Usually every Wednesday morning
Team Status
• Review financials
• Presentations of recent work
Allocations...
2. Project Templates
- Client Input Document
- Meeting Agenda
- Meeting Feedback Tracker
- Meeting Food Request Form
- Mee...
Seating Chart- 8th Floor
48
WINDOW- Hudson St
IB
JD
WINDOW- Canal St
PV DI KH CS EY MM TS GS IP
JJ NS MB KH KP DG SM JDL L...
Lisa Vominh
Account
Director
JD Leon
Digital Executive
Producer
Stephen
Maouyo
Associate
Digital
Producer
David Gillespie
...
(Keurig Table)
(8)
(8)
WALL
James Cloughen
Digital
Production
Coordinator
Theodore
McFail
Production
Coordinator
50
Canal St Side-
Table for when Wilton people
come to 200 Hudson
WINDOW- Canal Street
Jesse Dudics
Associate Account
Directo...
Timesheets, Expenses, Vacation
Admin
52
Timesheets
Importantfor budget forecaststo do WEEKLY. You will get locked out of the internet if you are delinquent on tim...
Revise Submitted Timesheets (PPAs)
1. Sign into PeopleSoft - http://peoplesoft.havas.us/
2. Employee Self-Service > Travel...
Expenses
1. Sign into PeopleSoft -
http://peoplesoft.havas.us/
2. Employee Self-Service > Travel and Expense
Center
3. Exp...
Vacation Requests
1. Please email your request to Naren, Manager, and CC: James
2. Once approved, please enter into team v...
Travel Policy
• You may have to travel to the client or to the Wilton/NY locations* or the
IBM lab for work. If IBM asks y...
Classes at GeneralAssembly
• Havas covers the cost of 2 single classes or 1 (2-3 day) workshop
per month. If there are cla...
Helpful Links
59
Team Resources
IBM Verse – https://mail.notes.ce.collabserv.com/verse?
PeopleSoft – http://peoplesoft.havas.us/
10K Feet –...
Job #s
15 IBM Nonbill Time – 66571
15 IBM Nonbill OOP – 66255
61
IBM Training
62
IBM Portals
63
W3 Portal
• W3 is IBM’s intranet, a private network for a variety of internal resources.
Here we can leverage IBM’s global...
IBM Intranet (W3) & IBM NotesAccountAccess
• For accounts and production people, you will need access to the IBM intranet
...
Getting Started With Connections
• Connections is IBM's social knowledge management and community
platform. (It's also one...
Getting Started With Connections (cont.)
• When you do a search on the w3 home page, you have the option of including
resu...
Getting Started With Connections (cont.)
• Start here when you get your IBM ID -- there's a pretty decent overview
and exe...
IBM Portals (cont.)
• Think Academy
• IBM's corporate education MOOC. Havas has been deeply engaged
in this, both on the t...
IBM Portals (cont.)
• 1-3-9
• This is an internal site that defines IBM's mission. Definitely take a look
at this, it's a ...
IBM Portals
• Faces
• Best search engine for IBM staff, contractors and agency partners
• http://faces.tap.ibm.com/
• Team...
V18: The Digital Design
System
72
V18: The Digital Design System
• v18 docs
• v18 is the latest iteration of the ibm.com design system & standard
codebase -...
IBM’s Agencies
74
IBM’sAgencies
• Havas is IBM’s Global Lead Digital Agency
• However, IBM works with many other agencies.
• Ogilvy –Adverti...
Content Management Systems
CMS Options
76
CMS Options
• These are a few of the Content Management Systems that we use:
• ECM (Enterprise Content Management)
• eWCM+...
ThankYou!
78
IBM and Havas Training Packet (1)
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IBM and Havas Training Packet (1)

  1. 1. August 2015 IBM and Havas Training Packet 1
  2. 2. 2
  3. 3. Table of Contents 1. Welcome toIBM!....4 2. Mandatory Items….5 a) IBMTeamCommunication….6 b) IBM Brand andDesignTraining…9 c) AgileTraining….13 d) CodingWorkshop….15 3. Havas Training….17 a) Getting Started….18 b) IBMTeam….22 c) Admin….29 d) Project Workflow….36 e) Project Resources….40 f) Project Finances…..44 g) FinancialReports….56 h) HelpfulLinks….59 4. IBM Training….63 a) IBM Portals….64 b) IBM IDs & VPNAccess….68 c) Connections….71 d) V18….76 e) IBMAgencies….78 f) MSP/CSP…..80 g) Buyer Profiles….82 h) CMS Options…..84 3
  4. 4. Welcome! Welcome to the IBM team at Havas Worldwide NY. Our NY team works out of 3 offices -- the NYC office (200 Hudson), the Wilton, CT, office (372 Danbury Road), and the IBM Studio (51Astor Place, 4th and 5th Floor). We also have international studios in London, Toyko and ) and IMT support in Middle East, LatinAmerica, andAustralia. We plan to launch in 7 more countries in next couple months Below you will find helpful information (Havas Onboarding, IBM Team Onboarding, and IBM Team Org Chart) you may need at some point in the near future. Enjoy and Good Luck! 4
  5. 5. MANDATORY ITEMS 1. IBM Team Communication 2. IBM Brand Training 3. Agile Training 4. Coding Workshop 5
  6. 6. IBM Team Communication 6
  7. 7. How We Work Everyone on the team uses the following tools to interact & manage projects: IBM Verse – Email & Calendar IBM Verse Communities – Sharing assets Slack – Communication Server –Active & final assets Havas Village mobile app – Conference Room Finder Sametime & W3 – Communication for client facing people 7
  8. 8. Getting Started IBM Verse – IT will send you login credentials. IBM Verse Communities – Once logged in, go to communities tab. You will automatically be added to the IBM team community. Slack – Sign up for an account https://slack.com/. Team domain is Havas. Download the mobile & desktop apps. Server –Ask manager to email a request to IT (WWHelpDesk@havasww.com) that you be added to the IBM server. Havas Village mobile app – Download villageapp.havasww.com 8
  9. 9. IDs/ Credentials Havas issued: • Havas Verse ID You must make: • IBM ID - ibm.com/brand and use your Havas email to register Client Facing people: • IBM W3 ID • VRN Username and Password (Cisco download) 9
  10. 10. “Good Design Is Good Business” IBM Design 101 10
  11. 11. The Beginnings − In the early 1950s, Thomas J. Watson stopped at an Olivetti shop on 5th Avenue where sleek designed and colorful typewriters were set out on sidewalk. Inside, the shop was bright and modern looking. In contrast, the display areas in IBM’s offices in those days were dimly lit and its computers were drab and boxy. The lobby of the headquarters on MadisonAvenue had been designed to please Thomas Watson Sr.’s early 20th century aesthetic: it looked, his son wrote, like the “first-class saloon on an ocean liner.” − As Watson Jr. was preparing to take over as IBM’s chief executive, he decided, “I could put my stamp on IBM through modern design.” In 1973, at a lecture at the University of Pennsylvania, he declared that “good design is good business.” 11
  12. 12. THINK − Watson appropriated the company motto, “THINK,” that he had adopted in his earlier career as a sales manager. − When the company became IBM in 1924, THINK became an ever present reminder of the ideas that held the company together. − THINK still widely used as not only a motto, but part of IBM’s overall culture and as part of many of it’s business units. − THINK—printed on signs, desk plates, business cards and notepads—was the seed from which the rest of IBM’s culture would grow. 12
  13. 13. Eliot Noyes − In 1956, Watson Jr. hired as the company’s design consultant Eliot Noyes, a well-respected architect and former curator of industrial design at New York’s Museum of ModernArt. − Noyes’s goal was to create a first-of-a- kind corporate design program that would encompass everything from IBM’s products, to its buildings, logos and marketing materials. 13
  14. 14. Selectric Typewriter − Designed by Eliot Noyes, the 1961 Selectric typewriter was an instant classic noted for its streamlined form and sculptural beauty. It was also the first typewriter to replace a moving carriage and the standard typebar with a fixed carriage and moving golf ball-shaped printing element. Find more on the Selectric typewriter within IBM’s Icons of Progress. 14
  15. 15. The Design Team − Noyes brought in a wide variety of artists, designers and architects—some of the greatest creative talents of the day, including Charles and Ray Eames, Eero Saarinen, Paul Rand and Isamu Noguchi—and they created an equally broad range of creative expressions.All were grounded in an underlying design philosophy. 15
  16. 16. IBMArchitecture − Eliot Noyes selected architects from around the world to design IBM’s buildings:, approximately 150 plants, labs and office buildings between the years 1956 and 1971. One of the most celebrated IBM buildings of Noyes’s own design is the IBMAerospace Building in LosAngeles, California, completed in 1962. 16
  17. 17. Paul Rand − When Watson and Noyes set out to build an integrated corporate identity for IBM, Rand was the first person they recruited. Rand created IBM’s seminal 8-bar logo still in use today, as well as its predecessor logo, and went on to develop eye-catching packaging and marketing materials for IBM until the early 1990s. 17
  18. 18. Paul Rand − Heavily influenced by modernist philosophy, Rand sought to “defamiliarize the ordinary” through his minimalist designs. His redesign of the company logo in 1956 under Noyes’s direction, while subtle, marked the first step toward an integrated corporate design program at IBM. It also gilded Rand’s reputation as a master of thoughtful logo design. In1947,IBMreplacedtheirfamiliar “globe”logowith thesimple letters "IBM" inatypefacecalledBeton Bold. 18
  19. 19. Eye-Bee-M − Paul Rand’s popular Eye- Bee-M poster, a type of word puzzle known as a rebus that uses pictures to represent letters, was created in 1981 in support of IBM’s motto, THINK. 19
  20. 20. Timeline of the IBM Logo “The principal role of a logo is identify, and simplicity is its means.”- Rand 20
  21. 21. Today’s Logo − Paul Rand’s series of IBM logos culminated in a 1972 version formed from stacked stripes, suggesting speed and dynamism, which made the company’s initials instantly recognizable worldwide. − The “8-bar” logo is still in use today. 21
  22. 22. Charles and Ray Eames − The husband and wife team of Charles and Ray Eames had an especially strong influence on IBM’s thinking. They were best known at the time for their molded-plastic and plywood chairs. − But for IBM, the couple designed everything from the exhibit at the 1964 World’s Fair, to the film Powers of 10, to the famous exhibit Mathematica, to dozens of educational films for school and television that helped teach generations about science, math and technology.As designers, Charles and Ray Eames were problem solvers. They dedicated themselves to making things better, not just different. 22
  23. 23. World’s Fair 1964 − Charles and Ray Eames, together with Eero Saarinen, created the expansive IBM Pavilion at the 1964 New York World’s Fair, a 1.2-acre, experiential space that celebrated the potential of science and technology to improve human life. 23
  24. 24. IBM Design Thinking − Defines our approach to creating compelling personal value propositions and engaging user experiences − IBM Design Thinking greatly influences the way IBMers work 24
  25. 25. IBM Design Thinking: Principals and Core Practices − IBM Design Thinking is a framework for delivering great experiences for our users. − IBM Design Thinking comes to life through IBM Design Studios,Agile methods, and product and experience designs. 25
  26. 26. Design Thinking − What is Design Thinking/Agile? − https://www.youtube.com/watch ?v=pXtN4y3O35M 26
  27. 27. Words from Watson 27
  28. 28. Helpful Brand Links: − http://www-03.ibm.com/ibm/history/ibm100/us/en/icons/gooddesign/ − https://www.ibm.com/developerworks/community/blogs/b62e9130-7f69- 4b25-b248- 40beaee24d55/entry/adopting_ibm_design_thinking_for_solution_devel opment?lang=en − http://www.ibm.com/design/ − http://www-03.ibm.com/ibm/history/ibm100/us/en/icons/think_culture/ 28
  29. 29. Team Outing to Paul Rand Exhibit http://www.mcny.org/exhibition/everything-design 29
  30. 30. IBM Brand & Design Training 31
  31. 31. IBM Brand Training Online Form After going through the previous IBM Brand Design 101 section, go to the IBM Brand System Center: http://www-304.ibm.com/innovation/brand/signin/ Directions: Follow the link and click on the "Sign in/register" button in the center of the screen. Asign in screen will appear. Follow the instructions below to login with your IBM ID, or register for one if you don't have one. You will need to use your agency email address. 32
  32. 32. IBMAgency Certification Course Orientation in Support of Agency Certification Landing Page https://www304.ibm.com/innovation/brand/signin/certification/ All steps must be completed in order to receive credit for the course. Upon completion, email James Cloughen. 33
  33. 33. IBM Design Training IBM Design site -- https://design.ibm.com/ Focused primarily on IBM software design, but is also being used increasingly to inform design of marketing experiences. 34
  34. 34. Agile Training 35
  35. 35. Agile Training • We host frequentAgile training sessions, that all IBM team members must attend and understand. IBM expects us to be agile trained and to be able to run projects in an agile method. • Marc Blanchard is our HavasAgile Expert. • SeeAgile Training Doc below, as well as the Induction Doc, for more information on theAgile Process: 36
  36. 36. Coding Workshop 37
  37. 37. Coding Workshop • All Havas employees on the IBM team are required to attend a 4-hour workshop titled, “Programming for Non-Programmers – The Basics” • This is less to understand how to code (although would be great!) and more to understand the basics and processes of code. • For more information on the class, go to:https://generalassemb.ly/education/programmin g-for-non-programmers-the-basics--2/new-york- city/15003 38
  38. 38. Havas Training 39
  39. 39. Getting Started at Havas 40
  40. 40. New Hire Logistics • HR --- will send docs on benefits within the 1st two weeks (Benefits may not actually be activated until after a month in.) • PeopleSoft – Havas’ financial system to track hours, jobs, and expenses. All employees will receive a PeopleSoft account shortly after their start date. Please attend a PeopleSoft training session hosted by KirstenAnderson. • 10K Feet – Havas’ resource allocation system. Please request credentials from Steve Savva & Crystal Cannici. • Telecommunications --- Please request work cell phone, landline phone, dial ins, and Havas phone directory from Maria Arocho. • IT – Please contact WWHelpDesk@havasww.com for any IT related issues. Please attend an IT training session hosted by Travis Eaton. 41
  41. 41. Emails NY-Wilton IBM team – NYC-Wilton_IBM_ALL@havasww.com NY IBM team – NYC_Havas_IBM@havasww.com PeopleSoft Helpdesk – Financials_Help.PeopleSoft@havasww.com IT Helpdesk – WWHelpDesk@havasww.com Head of IT & Facilities – John.Morea@havasww.com Head of Telecommunications – Maria.Arocho@havasww.com Conference room guru – Catherine.Chadonic@havasww.com 42
  42. 42. IT Info Wifi • User: CorporateGS • Password: H@va$2012! • Connect to your floor’s wifi for best connection, same password (E.g. CGS8 for 8th floor). Printers • Printers are on every floor. Send to printer, scan ID / login in with computer credentials, press Print Secure to print. Conference Rooms • Book rooms via Verse calendar invites • Project computer viaAirplay (for Mac) &Air Parrot (for PC). Must be connected to floor wifi (ie. CGS8), same password as CorporateGS 43
  43. 43. 200 Hudson Download the Havas Village mobile app – villageapp.havasww.com Good to know: • Café & kitchen snacks on 8 • Weekly “Bar 8” drinks on 8 • IT Help Desk on 8 • Studio 6 & print studio on 6 • Movie room on 6 • FOODA, daily lunch options on 4 • Mailroom on 4 44
  44. 44. Weekly meetings, team templates IBM Team 45
  45. 45. Weekly Meetings Usually every Wednesday morning Team Status • Review financials • Presentations of recent work Allocations • Aligning on project resourcing needs via 10K feet 46
  46. 46. 2. Project Templates - Client Input Document - Meeting Agenda - Meeting Feedback Tracker - Meeting Food Request Form - Meeting Presentation PPT - Meeting Presentation Keynote - Meeting Word Doc - Resource Request Form - Resource Team Calendar - Status - Timeline - Case Study 1. Finance Templates - Change Order - Estimate of Work (EOW) - Job #s - PeopleSoft Instructions - Process - Staffing Plan - Vendor Request Form Templates Use templates on the server for all IBM documentation – smb://us-nyc-srv100.globalservs.com/ER4DNY/DIGITAL/Clients/IBM/IBM Master Volume /5. Other/9. Templates 47
  47. 47. Seating Chart- 8th Floor 48 WINDOW- Hudson St IB JD WINDOW- Canal St PV DI KH CS EY MM TS GS IP JJ NS MB KH KP DG SM JDL LV TM JC (Wilton)
  48. 48. Lisa Vominh Account Director JD Leon Digital Executive Producer Stephen Maouyo Associate Digital Producer David Gillespie Strategy Director Karen Propp Account Director Kevin Haggerty Engineer Manager Naren Sanghrajka Executive Director Jason Jercinovic President of HWW Global Brand Director Marc Blanchard ECD Ken Hartmann Account Director Elizabeth Yao Account Supervisor Michael Maurillo Group Strategic Director Tim Stevenson Digital Producer Grant Speer Sr. Account Executive Isabel Pluck Account Executive (9) (9) Priya Varadachary Director of Digital Strategy WINDOW- Hudson Street Darren Ijiltsetseg Executive Assistant Cate Shindler Account Supervisor 49
  49. 49. (Keurig Table) (8) (8) WALL James Cloughen Digital Production Coordinator Theodore McFail Production Coordinator 50
  50. 50. Canal St Side- Table for when Wilton people come to 200 Hudson WINDOW- Canal Street Jesse Dudics Associate Account Director- Wilton Ivan Becker Account Director- Wilton 51
  51. 51. Timesheets, Expenses, Vacation Admin 52
  52. 52. Timesheets Importantfor budget forecaststo do WEEKLY. You will get locked out of the internet if you are delinquent on time. 1. Sign into PeopleSoft - http://peoplesoft.havas.us/ 2. Employee Self-Service >Travel and Expense Center 3. Time Report > Create 4. Period end date: [Sunday after week you need to enter] 5. Select all job #s for projects you worked on thatweek 6. Enter hours against each job line item for Mon – Fr 7. If you did admin time or took vacation, personal day, sick day, corporate holiday etc – enterhours against those respective line items 8. Submit for approval 9. Your manager will then need to approve your timesheets 53
  53. 53. Revise Submitted Timesheets (PPAs) 1. Sign into PeopleSoft - http://peoplesoft.havas.us/ 2. Employee Self-Service > Travel and Expense Center 3. Time Report > Create 4. Period end date: [Sunday after week you need to enter] 5. Select all job #s for projects you worked on that week 6. Instead of entering time for current week, scroll down to the bottom of the page and click “Prior Period Adjustments” 7. Select “End Date” for week you need to transfer time (specific dates should be provided by contact requesting you PPA) If you need to transfertime off a job, please do a PPA- here is a step-by-step how to: 8. Select specificday you need to transfertime 9. Under Project column, identify job # you need to move time from and clickAdjust Date value 10. Replace Project column field with job you need to transferthat time to. OR, if simply reducing hours on the same job, adjust the quantity of hours. 11. Press “Done.” three times.Then press “Ok” and “Save for Later” 12. Your manager will then need to approve your revised timesheets. 54
  54. 54. Expenses 1. Sign into PeopleSoft - http://peoplesoft.havas.us/ 2. Employee Self-Service > Travel and Expense Center 3. Expense Report > Create 4. Add 5. Enter Report Description, Comments 6. Select “Default Project Accounting” > “My Projects” 7. Select single project you need to expense to. NOTE: you can only select one job per Expense Report. You needALLoriginal receipts to submit an expense report.Havas expense policy can be found here,step by step: FYI: all cabs fromthe office post9pm can be expenses, all meals at the officeafter 8pm can be expensed up to $10. 8. Press “OK” twice 9. Then fill outALLfields on chart with receipt details. 10. Select “Check for Errors”. Correct any noted issues. 11. Select “Finish and submit” 12. Print 3 copies of Expense Report & 3 copies of receipts 13. Both you and your manager need to sign the reports 14. Bring down to Jaime Quilaleo on 7 in finance. 15. Time stamp each report with stamp at his desk. 16. Drop in expense box behind his desk. 17. Approx takes 2-3 weeks to refund. 55
  55. 55. Vacation Requests 1. Please email your request to Naren, Manager, and CC: James 2. Once approved, please enter into team vacation Google Doc -- https://docs.google.com/spreadsheets/d/11moRjCVT2YbJ5Wnueqy6oIaP6 7Ob8VUxlw3RNk6UCM8/edit#gid=1634255030 3. James will also enter into 10K Feet 4. Key vacation times are inAugust and December- you MUST need to be scheduled and approved ahead of time! 56
  56. 56. Travel Policy • You may have to travel to the client or to the Wilton/NY locations* or the IBM lab for work. If IBM asks you to go to a location, it’s billable (unless it’s between Havas locations, which is only reimbursable), but the client needs to do the asking. • *You can take the Metro-North from Grand Central to South Norwalk (and vice versa). If going to Wilton, you can then either transfer to Wilton and then walk, or take a cab or get picked up. If going to 200 Hudson, you can cab or take the 456 subway to Canal Street and then walk. • If you need to drive, you can use a company car. Contact Lauren for details. 57 Last name?
  57. 57. Classes at GeneralAssembly • Havas covers the cost of 2 single classes or 1 (2-3 day) workshop per month. If there are classes that you are interested in, please send HR the name, date and cost of the class and they will send you the registration code • One class must be the Coding workshop • Ask for as many classes as you would like to take (can be more than 2) • https://generalassemb.ly/ 58
  58. 58. Helpful Links 59
  59. 59. Team Resources IBM Verse – https://mail.notes.ce.collabserv.com/verse? PeopleSoft – http://peoplesoft.havas.us/ 10K Feet – https://app.10000ft.com/ IBM Server – cifs://us-nyc-srv100.globalservs.com/ER4DNY/DIGITAL/Clients/IBM. IBMTemplates (via Server) – smb://us-nyc-srv100.globalservs.com/ER4DNY/DIGITAL/Clients/IBM/IBM MasterVolume /5. Other/9.Templates OIM(via Server) – Topline – https://docs.google.com/spreadsheets/d/1- y0AfIW_V0LKZRoeWVVtNcI0GKCrmcC0V4EfvqFrJgw/edit?usp=sharing Vacation Calendar – https://docs.google.com/spreadsheets/d/11moRjCVT2YbJ5Wnueqy6oIaP67Ob8VUxlw3RNk6UCM8/edit#gid=163425 5030 Havas Village mobile app – villageapp.havasww.com 60
  60. 60. Job #s 15 IBM Nonbill Time – 66571 15 IBM Nonbill OOP – 66255 61
  61. 61. IBM Training 62
  62. 62. IBM Portals 63
  63. 63. W3 Portal • W3 is IBM’s intranet, a private network for a variety of internal resources. Here we can leverage IBM’s global work. 64
  64. 64. IBM Intranet (W3) & IBM NotesAccountAccess • For accounts and production people, you will need access to the IBM intranet (W3), which will give you access to internal IBM documents and help services, and more.Along with gaining access to the W3 you will need an IBM manger to create an IBM email account for you (this is separate from your W3 intranet login/pw). The process may take over a month, so other IBM team members can provide you with their login credentials to access W3 if necessary. Directions are in the onboarding folder along with a zip file with the network client. • NOTE: If sharing IBM credentials prior to getting your own established, please do not disclose your “sharing methods” with any IBM employees as it’s a violation of policy and may have repercussions. 65
  65. 65. Getting Started With Connections • Connections is IBM's social knowledge management and community platform. (It's also one of IBM's flagship products, and we might be rolling it out soon across the Havas network for our own knowledge management.) IBMers use Connections to create ad hoc communities around projects, practices, business units, etc. They also have client-facing Connections communities to collaborate with their largest clients. • You really need your own IBM ID to use Connections, but in the meantime you can look around using my login. The basic principle is that anyone can create a community and invite others to join. Members can then upload/download content, create wiki pages, post comments, etc... There are also public communities that anyone can view and/or make edits to. 66
  66. 66. Getting Started With Connections (cont.) • When you do a search on the w3 home page, you have the option of including results from all the Connections communities. This is usually a bad idea, since Connections content typically isn't curated very well. But it's worth a shot if you don't find what you need elsewhere. • Note that there are two entirely separate instances of Connections at IBM: the internal "w3" instance and the public "ibm.com" instance. The public instance is a worthless mess and no one uses it.Always go to the internal instance, which is where all the good stuff is. LOREM ISUM DOLOR AMET 67
  67. 67. Getting Started With Connections (cont.) • Start here when you get your IBM ID -- there's a pretty decent overview and exercises to show you how it works. This is also where you can set up and edit your profile, which is how other IBMers can find you. • https://w3-connections.ibm.com/homepage/web/gettingStarted/ 68
  68. 68. IBM Portals (cont.) • Think Academy • IBM's corporate education MOOC. Havas has been deeply engaged in this, both on the team that is building the MOOC experience, and producing most of the videos that launch on new topics every month. • https://w3.ibm.com/ibm/thinkacademy/ 69
  69. 69. IBM Portals (cont.) • 1-3-9 • This is an internal site that defines IBM's mission. Definitely take a look at this, it's a very clear and simple articulation of IBM's purpose, values and practices. Interestingly, these were defined through a massive real- time online collaboration involving 10s of thousands of IBMers via a tool that Havas built for IBM years ago (the Jams platform). We also helped build the 1-3-9 experience at the IBM Studio. • https://w3.ibm.com/ibm/ibmer/ 70
  70. 70. IBM Portals • Faces • Best search engine for IBM staff, contractors and agency partners • http://faces.tap.ibm.com/ • Team Analytics • Asimple web-based tool that i've found very helpful: just paste a bunch of email addresses into the tool (eg. from a team email or meeting invite), and it spits out everyone's profile and how they report to each other. • http://w4.ibm.com/teamanalytics/ta.pl 71
  71. 71. V18: The Digital Design System 72
  72. 72. V18: The Digital Design System • v18 docs • v18 is the latest iteration of the ibm.com design system & standard codebase -- still in development, rollout expected 4Q15 • Requires intranet login • http://webdev.bluehost.ibm.com/v18/ • http://webdev.bluehost.ibm.com/v18/test/ 73 Get Marc Blanchard to give documents- links won’t work for new people
  73. 73. IBM’s Agencies 74
  74. 74. IBM’sAgencies • Havas is IBM’s Global Lead Digital Agency • However, IBM works with many other agencies. • Ogilvy –Advertising and MediaAgency since 1994. • VSA– BrandAgency for nearly 20 years • George P. Johnson Experience MarketingAgency (GPJ) – Event MarketingAgency since 1998 • DDG- Consulting Group • SYP- Consulting Group • Others… 75
  75. 75. Content Management Systems CMS Options 76
  76. 76. CMS Options • These are a few of the Content Management Systems that we use: • ECM (Enterprise Content Management) • eWCM+Portal 8 • http://ibm.co/1Sctl86 • WordPress • https://wordpress.com/ 77
  77. 77. ThankYou! 78

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