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GWAVACon 2013: Why is third party archiving still neccessary?

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GWAVACon 2013: Why is third party archiving still neccessary?

  1. 1. Martin Etzrodt Partner Executive martin.etzrodt@gwava.eu Why Third Party Archiving is still Necessary in Exchange and Office 365 9/28/2013
  2. 2. © GWAVA Inc, Confidential & Proprietary2 QUESTION: Why do you need a 3rd party archiving solution if you are using Microsoft Exchange?
  3. 3. © GWAVA Inc, Confidential & Proprietary3
  4. 4. Exchange or O365 Scenarios © GWAVA Inc, Confidential & Proprietary5 • You want to relieve the Exchange Server? • You want to find mails faster? • You must provide audit requests? • You want to use eDiscovery? • You want to migrate mail servers? • You want to avoid losing emails? • You want to switch the O365 Plan? Limited capabilities within the MS Exchange archiving! Limited or no capabilities within the Office 365 archiving!
  5. 5. © GWAVA Inc, Confidential & Proprietary6 Comparing Plans & Costs
  6. 6. © GWAVA Inc, Confidential & Proprietary7 Office 365 Plan Comparison
  7. 7. Exchange on Prem Archiving Costs © GWAVA Inc, Confidential & Proprietary8 • Standard + Enterprise CAL needed • Sharepoint server needed for full eDiscovery
  8. 8. © GWAVA Inc, Confidential & Proprietary9 • Emails are being copied to the archive mailbox • No de-duplication except the eDiscovery search mailbox • Every search query uses storage (results are being copied) Exchange on Prem Archiving Costs
  9. 9. © GWAVA Inc, Confidential & Proprietary10 • Retain Server plus Retain Module • Single Instance Storage = no de-duplication • Reduce storage costs • No extra Microsoft CALs needed Retain Archiving Costs
  10. 10. © GWAVA Inc, Confidential & Proprietary11 • Seperate Quota for Archive Mailbox • Activation is just one click • BUT for every single User Exchange Installation
  11. 11. © GWAVA Inc, Confidential & Proprietary12 • Whole AD is copied • All accessed via Archive Job Settings • Migrations to other emailsystems possible • Freedom of choice in SQL databases Exchange Installation
  12. 12. Retention Policies Creation Exchange © GWAVA Inc, Confidential & Proprietary13 • Creation of different retention tags is needed • Different retention activities: Delete or Archive • Several tags needed to reach compliance
  13. 13. © GWAVA Inc, Confidential & Proprietary14 • Intuitive web interface • When to archive • What to archive • Where to archive Retention Policies Creation Retain
  14. 14. © GWAVA Inc, Confidential & Proprietary15 Another KQL Query needed to prevent users from deleting content Enduser Deletion Exchange
  15. 15. © GWAVA Inc, Confidential & Proprietary16 • The other way around • Admin sets rights for every user Enduser Deletion Retain
  16. 16. © GWAVA Inc, Confidential & Proprietary17 • No eDiscovery for end user • KQL language querys • query is copied to search mailbox • For all of that the customer needs SharePoint eDiscovery – Exchange OnPrem
  17. 17. © GWAVA Inc, Confidential & Proprietary18 eDiscovery – Exchange OnPrem
  18. 18. © GWAVA Inc, Confidential & Proprietary19 • Every user can use eDiscovery • No special query language • „Keyword“ search • Advanced search, up to 6 filters • Messages aren‘t copied again • A saved query doesn‘t need storage eDiscovery – Retain
  19. 19. © GWAVA Inc, Confidential & Proprietary20 • Export to PST • Export through compliance officer only • KQL query to export Data Export – Exchange
  20. 20. © GWAVA Inc, Confidential & Proprietary21 • Export to PDF • Export to PST • Export by user • Publisher/Viewer tool for big exports Data Export – Retain
  21. 21. © GWAVA Inc, Confidential & Proprietary22 • You want to relieve the Exchange Server? • You want to find mails faster? • You must provide audit requests? • You want to use eDiscovery? • You want to migrate mail servers? • You want to avoid losing emails? • You want to switch the O365 Plan? Retain vs. Exchange
  22. 22. Thank You!

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