Lots of Tools Keep Stuff Safe        The Swiss Army Knife Approach            to Digital StewardshipKathleen Kenney and Am...
OverviewWho we areOur missionWhat we do (to fulfill our mission)Why we do it (the way we do it)How we do it (namin’ names)
Who we areState Library of North Carolina– State government division within the  Department of Cultural Resources– Partner...
Who we areState Library of North Carolina– Representing only the State Library today– Digital Information Management Progr...
Our missionThe long-term access to andpreservation of North Carolina stategovernment publications– Statutory authority– Si...
What we do (8 FTE)Digital preservation (2.5 FTE)  Publications (Word, PDF, Excel, etc.)  Websites  Social mediaDigitizatio...
The stewardship challengeIngestEfficiently and appropriately digitize,capture, and/or harvestArchiveFollow standards for m...
The realization:No one tool can do it all• for us• right now• maybe forever
The answer: The Swiss Army Knife                          ArchiveIt IA Batch Download Tool                   CINCHInternet...
Digitized      INGEST            MANAGE         DISSEMINATE                          IA Batch                        Downl...
Digitized      INGEST              MANAGE            DISSEMINATE                            IA Batch                      ...
Digitized      INGEST            MANAGE         DISSEMINATE                          IA Batch                        Downl...
Digitized      INGEST              MANAGE          DISSEMINATE                            IA Batch                        ...
Digitized      INGEST            MANAGE         DISSEMINATE                          IA Batch                        Downl...
Storage of all digital                    and born- digital                    contentOnline access to145,000 digitizedind...
Digitized      INGEST                    MANAGE                     DISSEMINATE                                 IA Batch  ...
Problem       filesMetadata,audit trail   Files
Digitized      INGEST            MANAGE         DISSEMINATE                          IA Batch                        Downl...
Digitized      INGEST            MANAGE         DISSEMINATE                          IA Batch                        Downl...
Digitized      INGEST            MANAGE         DISSEMINATE                          IA Batch                        Downl...
Digitized      INGEST            MANAGE         DISSEMINATE                          IA Batch                        Downl...
Lots of tools keep stuff safe: The Swiss Army knife approach to digital stewardship
Lots of tools keep stuff safe: The Swiss Army knife approach to digital stewardship
Lots of tools keep stuff safe: The Swiss Army knife approach to digital stewardship
Lots of tools keep stuff safe: The Swiss Army knife approach to digital stewardship
Lots of tools keep stuff safe: The Swiss Army knife approach to digital stewardship
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Lots of tools keep stuff safe: The Swiss Army knife approach to digital stewardship

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Presented by Amy Rudersdorf and Kathleen Kenney at Best Practices Exchange, December 2012. If digital stewardship incorporates the entire lifecycle of a digital object, then a one-tool solution may
forever remain a figment of our archivist and librarian imaginations. In the North Carolina Department of Cultural Resource's attempts to appropriately steward the digital content under our
care (per our legislative mandate), we have purchased or built a variety of tools to ingest, manage,
store, and disseminate our born-digital and digitized content. This session named names (of said
tools) and gave details about how and why we use them as we do.

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Lots of tools keep stuff safe: The Swiss Army knife approach to digital stewardship

  1. 1. Lots of Tools Keep Stuff Safe The Swiss Army Knife Approach to Digital StewardshipKathleen Kenney and Amy Rudersdorf, State Library of North Carolina
  2. 2. OverviewWho we areOur missionWhat we do (to fulfill our mission)Why we do it (the way we do it)How we do it (namin’ names)
  3. 3. Who we areState Library of North Carolina– State government division within the Department of Cultural Resources– Partner with State Archives on many activities/purchases • Similar mandates, different focus
  4. 4. Who we areState Library of North Carolina– Representing only the State Library today– Digital Information Management Program • Three major responsibilities – Digital preservation – Digital collections (building, management) – Online resource development (NCpedia.org)
  5. 5. Our missionThe long-term access to andpreservation of North Carolina stategovernment publications– Statutory authority– Single department creates efficiency and transparency • Centralizes maintenance of the historical record • Creates a single-point-of-access for end users • Enables divisions to share costs, labor, resources
  6. 6. What we do (8 FTE)Digital preservation (2.5 FTE) Publications (Word, PDF, Excel, etc.) Websites Social mediaDigitization (2 FTE) In house MassOnline resources (3.5 FTE) NCpedia.org, CINCH, Newspaper Locator, etc.
  7. 7. The stewardship challengeIngestEfficiently and appropriately digitize,capture, and/or harvestArchiveFollow standards for management andstorageDisseminateEffectively present and provide access
  8. 8. The realization:No one tool can do it all• for us• right now• maybe forever
  9. 9. The answer: The Swiss Army Knife ArchiveIt IA Batch Download Tool CINCHInternet Archive Constraint Analysis Tool CONTENTdm ArchiveSocial DuraCloud
  10. 10. Digitized INGEST MANAGE DISSEMINATE IA Batch Download ToolBorn Digital Constraint Analysis Tool
  11. 11. Digitized INGEST MANAGE DISSEMINATE IA Batch Download ToolBorn Digital • Work with Internet Archive to digitize historic state publications Constraint Analysis Tool • Participate in the Mass Digitization Collaborative with Lyrasis
  12. 12. Digitized INGEST MANAGE DISSEMINATE IA Batch Download ToolBorn Digital Constraint Analysis Tool
  13. 13. Digitized INGEST MANAGE DISSEMINATE IA Batch Download ToolBorn Digital • Content management system Constraint • Maintains metadata Tool provides access Analysis and to our digitized and born digital content
  14. 14. Digitized INGEST MANAGE DISSEMINATE IA Batch Download ToolBorn Digital Constraint Analysis Tool
  15. 15. Storage of all digital and born- digital contentOnline access to145,000 digitizedindex cards
  16. 16. Digitized INGEST MANAGE DISSEMINATE IA Batch Download ToolBorn Digital CINCH (Capture INgest CHecksum) is a tool that automates the transfer of online content to a repository, using ingest technologies appropriate for digital preservation. Constraint • grabs freely available online content, Analysis Tool • authenticates it, • extracts metadata, and • readies it for repository ingest.
  17. 17. Problem filesMetadata,audit trail Files
  18. 18. Digitized INGEST MANAGE DISSEMINATE IA Batch Download ToolBorn Digital Constraint Analysis Tool
  19. 19. Digitized INGEST MANAGE DISSEMINATE IA Batch Download ToolBorn Digital Constraint Analysis Tool
  20. 20. Digitized INGEST MANAGE DISSEMINATE IA Batch Download ToolBorn Digital Constraint Analysis Tool
  21. 21. Digitized INGEST MANAGE DISSEMINATE IA Batch Download ToolBorn Digital Constraint Analysis Tool

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