Members Meeting September 2009


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  • Peter discusses enrollment trends
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  • Members Meeting September 2009

    1. 1. 23 September, 2009 Membership Meeting
    2. 2. Agenda <ul><li>Approval of minutes </li></ul><ul><li>Opening remarks by the President of the Board and Head of School </li></ul><ul><li>Report of Committee Chairs </li></ul><ul><li>Report of the Treasurer </li></ul><ul><li>Report of Fund Raising Committee </li></ul><ul><li>Discussion </li></ul>
    3. 3. GAIS STRUCTURE (Non-Profit Corporation) Membership (Elects Board) Board of Directors (Strategic, Operational, Policy, Long-Term Management) School Management, Teachers, Staff (Pedagogical Leadership, Daily Management)
    4. 4. <ul><li>Membership: Who Are They/We? What is their role in GAIS? </li></ul><ul><li>Elects Board </li></ul><ul><li>3 Annual Member Meetings: </li></ul><ul><ul><li>(1) Sept: Intro to new members, operations update </li></ul></ul><ul><ul><li>(2) Feb: Board Elections, operations update </li></ul></ul><ul><ul><li>(3) May: Operations update </li></ul></ul><ul><li>Parents/Families: </li></ul>International Families Both Parents German Both Parents American
    5. 5. GAIS Board of Directors: Who Are They/We? (Parents!) <ul><li>Terms ending Feb. 2011 </li></ul><ul><li>Andreas Wendker </li></ul><ul><li>Markus Hasselblatt (Vice President) </li></ul><ul><li>Allison Marakovic (Treasurer) </li></ul><ul><li>Robert Rogenmoser </li></ul><ul><li>Terms ending Feb. 2010 </li></ul><ul><li>Jon Kessler (President) </li></ul><ul><li>Laura Vaughan (Secretary) </li></ul><ul><li>Indra Pachtner </li></ul><ul><li>Mike Pederson </li></ul>
    6. 6. Board Standing Committees <ul><li>Education – Mike Pederson, Chair </li></ul><ul><li>Facility – Robert Rogenmoser, Chair </li></ul><ul><li>Finance – Allison Marakovic, Chair </li></ul><ul><li>Fundraising – Indra Pachtner, Chair </li></ul><ul><li>Marketing – Laura Vaughan, Chair </li></ul><ul><li>Policies – Markus Hasselblatt, Chair </li></ul><ul><li>Personnel Committee – Andreas Wendker, Chair </li></ul>
    7. 7. GAIS Pedagogical Leadership Team Heike Schmalstieg-Preschool Director, Maike Silver-PYP Coordinator, Hans Peter Metzger – Head of School, Dominic Liechti – Director of Academic Programs
    8. 9. Enrollment 189 217 241 280 284
    9. 10. 226 of 284 re-enrolled Equals 80% retention Student Retention Stable Enrollment 280 grows to 284
    10. 11. GAIS Objectives for 2009-10 <ul><li>GAIS Website as Communication Tool </li></ul><ul><li>Clear Channels of Communication </li></ul><ul><li>Culture of Respect through PSE/HSE </li></ul><ul><li>Successful PYP Evaluation Visit </li></ul><ul><li>Implementation of New Curriculum </li></ul><ul><li>Alignment of Assessment and Curriculum </li></ul><ul><li>Promote Middle School Program </li></ul>
    11. 12. Objective: Utilize the website for more effective school wide communication
    12. 13. Action <ul><li>Promote login section of website </li></ul><ul><li>Post curriculum, parent letters, homework </li></ul><ul><li>Centralized posting of information about activities, workshops, trips etc </li></ul><ul><li>Train admin staff and teaching staff </li></ul><ul><li>Promote greater visibility for marketing </li></ul>
    13. 14. Objective: Create a clear delineation of roles, responsibilities and channels of communication
    14. 15. Action <ul><ul><li>Clearly define the administrative structure & responsibilities and disseminate this information </li></ul></ul><ul><ul><li>Establish a culture of effective and supportive teamwork </li></ul></ul><ul><ul><li>Work with parent rep organization and support the role of the class rep </li></ul></ul><ul><ul><li>Promote participation at Board Meeting Open Sessions </li></ul></ul><ul><ul><li>Encourage positive and effective parent teacher connection through clear communication </li></ul></ul><ul><ul><li>Engage the students through the SMV </li></ul></ul>
    15. 16. Primary Years Programme School Year 2009/10
    16. 17. <ul><li>Culture of Respect </li></ul><ul><li>Lead PYP Evaluation Process </li></ul>PYP Goals :
    17. 18. Culture of Respect <ul><li>Establish a more clearly defined school culture through the implementation of the PSE standards </li></ul>
    18. 19. Culture Workshop <ul><li>Shared beliefs of what a school culture should look like </li></ul><ul><li>Created common goals </li></ul><ul><li>Established strategies of how to promote the philosophy, goals and structure of our school </li></ul>
    19. 20. School wide focus on Learner Profile to promote International mindedness
    20. 21. Classroom agreements focused around attitudes
    21. 23. Shared duties
    22. 24. Community building activities (Buddy System, Peace Day, collaborate planning, sharing of ideas…)
    23. 25. Focus in Info Mail and on Website <ul><li>PYP News by Maike Silver </li></ul><ul><li>Culture of Respect </li></ul><ul><li>As you might know by now, one of our goals for this school year is to promote a culture of respect. To support this goal all teachers will place a special value on promoting the attributes of the learner profile. </li></ul><ul><li>… </li></ul>
    24. 27. Evaluation Visit 1-2 March, 2010 <ul><li>Report send in November 2009 </li></ul><ul><li>2-3 members on visiting Team in March </li></ul><ul><li>Interview Head of School, PYP Coordinator, Grade level teams, students, parents </li></ul><ul><li>Observe classrooms, teachers, students </li></ul><ul><li>Exit Interview </li></ul><ul><li>Final Report </li></ul>
    25. 28. <ul><li>Curriculum </li></ul><ul><li>General </li></ul><ul><li>Visible on the Internet (registered user) </li></ul><ul><li>Content standards based curriculum </li></ul><ul><li>Combined GAIS International Curriculum </li></ul><ul><li>Every teacher has a binder with the curriculum </li></ul><ul><li>Red string, Curriculum is a guideline-> Flexibility is allowed , teacher could change content between units-> would be communicated </li></ul>Objective I: Implementation of new curriculum and establish an effective process for accountability
    26. 29. Action Ongoing: Curriculum development Planning Planning Planning Written curriculum Assessed curriculum Taught curriculum
    27. 30. Accountability Class Level Planning Taught Curriculum Assessed Curriculum Written curriculum Check Director of Academics Teacher Individual instruments Evaluating Admin Planning PYP Coordinator Observations Teachers Middle School Elementary School
    28. 31. Grade Level Head of Depart. Planning Taught Curriculum Assessed Curriculum Written curriculum Middle School Elementary School Accountability School Level Surveys Student, Parents ISA OECD (PISA) Framework DSD I Zfa, Kultusminister Konferenz SAT10 USA Grade 3, 5, 6, 7, 8 Grade 6, 7, 8 Grade 6, 7, 8 PYP Evaluation International
    29. 32. <ul><li>Curriculum </li></ul>Objective II: Create a consistency of assessment practices and their alignment with the curriculum Formative: Process oriented, foster oriented, individual learning gains (pre-assessments, self evaluation, goal agreements, experiments, homework, oral participation, draft essays, short test, vocabulary, dictate, process of a product…) Summative: Compiled learning objectives with the students (Portfolio, end of chapter test or products, open book, student led conferences) Form
    30. 33. <ul><li>Action Step I </li></ul><ul><li>Workshop about assessments </li></ul><ul><li>Identify formative and summative assessments, add to curriculum </li></ul><ul><li>Pilot automatic grading system </li></ul><ul><li>Changing final report card in middle school </li></ul>
    31. 34. Action Step II
    32. 35. 2. Middle School Objective III: Promote the Middle School Program and facilitate the transition form the Elementary to the Middle School and the transition to the High Schools
    33. 36. <ul><li>New Structure, strategy and culture </li></ul><ul><li>Attend Workshop Transition PYP-Middle School (MYP) </li></ul><ul><li>Application MYP Nov 10 </li></ul><ul><li>Implementation already the IB Language and approaches to learning </li></ul><ul><li>Info Session for Grade 4 and 5 </li></ul><ul><li>Head of Department for consistency in English, German, Math </li></ul><ul><li>Visiting Local High School (Deans, Director of Admissions), Middle and MYP Schools </li></ul><ul><li>Creating an overview </li></ul><ul><li>Tracking students (Interview, visiting the freshman's) </li></ul>Action
    34. 37. $205 Net from Operations $3,191 Total Expenses $174 G&A $52 Marketing & PR $33 Fundraising Expense $151 School Expenses $474 Facilities $2,307 People Expenses: $3,396 Total Revenues $106 Rental Income/Other $136 Fundraising $3,154 Tuition Revenues: 08/09 Preliminary Results
    35. 38. Financial Trends Budget Budget Preliminary Preliminary
    36. 39. $46 $205 Net from Operations $3,351 $3,191 Total Expenses $159 $174 G&A $18 $52 Marketing & PR $34 $33 Fundraising Expense $160 $151 School Expenses $496 $474 Facilities $2,484 $2,307 People Expenses: $3,396 $3,396 Total Revenues $72 $106 Rental Income/Other $117 $136 Fundraising $3,207 $3,154 Tuition Revenues: 09/10 Budget 08/09 Preliminary Results
    37. 40. 2009/10 Fund Raising Plan <ul><li>Auction Party – November 21st </li></ul><ul><li>Annual Giving – December to March </li></ul><ul><li>On-line Auction – Item of the month </li></ul>
    38. 41. GAIS Campus Lease <ul><li>Our landlord is the Menlo Park School Dist. </li></ul><ul><li>Lease ends after 2010/11 school year </li></ul><ul><li>MPSD must say by Jan 1 if it will renew </li></ul><ul><li>MPSD leadership wants to renew </li></ul><ul><li>Is doing a study now to assess own need </li></ul><ul><li>We are working on alternatives </li></ul>
    39. 42. MPSD Enrollment Elementary School Growth
    40. 43. GAIS Site a Bad Option for MPSD <ul><li>Because of GAIS, MPSD enrollment is 100+ students lower than it would be if we were not in Menlo Park </li></ul><ul><ul><li>60 – 75 current GAIS students in MPSD </li></ul></ul><ul><ul><li>15 – 25 younger siblings </li></ul></ul><ul><ul><li>3 – 5 students per year move to Menlo Park for GAIS. </li></ul></ul><ul><ul><li>Those homes would otherwise have MPSD students. </li></ul></ul><ul><li>Limited to 300 students/day </li></ul><ul><li>Parking and transportation issues </li></ul><ul><li>GAIS pays > $400k / year to MPSD </li></ul>
    41. 44. Possible Outcomes <ul><li>Full 5 year renewal </li></ul><ul><li>Temporary sharing with MPSD </li></ul><ul><li>Less than 5 year renewal </li></ul><ul><li>New campus </li></ul><ul><li>How to get there </li></ul><ul><ul><li>Administrative cost control </li></ul></ul><ul><ul><li>Enrollment </li></ul></ul><ul><ul><ul><li>Filling preschool (approx. additional $125k income) </li></ul></ul></ul><ul><ul><ul><li>Re-enrolling undecided families </li></ul></ul></ul><ul><ul><li>Fundraising </li></ul></ul><ul><ul><ul><li>Crucial for keeping tuition low </li></ul></ul></ul><ul><ul><li>Other options </li></ul></ul>
    42. 45. What Can You Do Right Now <ul><li>CONTINUE TO BE GOOD NEIGHBORS  </li></ul><ul><ul><li>     - No speeding </li></ul></ul><ul><ul><li>     - No parking violations </li></ul></ul><ul><li>  </li></ul><ul><li>OUR BOARD MARKETING COMMITTEE WILL BE REQUESTING OUTREACH TO MPSD AND THE CITY OF MENLO PARK FROM: </li></ul><ul><ul><li>   - GAIS Families living in MPSD </li></ul></ul><ul><ul><li>   - GAIS Families who have moved into a home in MPSD in the last five years </li></ul></ul><ul><ul><li>   - Families in the Willows neighborhood </li></ul></ul><ul><li>WE WILL ENGAGE WILLOWS NEIGHBORS WHO WILL NOT WANT A LARGE PUBLIC SCHOOL IN THEIR BACKYARD </li></ul>
    43. 46. Thank you for your participation