Cwa sustainable compliance guidelines

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Cwa sustainable compliance guidelines

  1. 1. CEN WORKSHOP e-Invoicing Phase 3CWA Sustainable Compliance GuidelinesWORK GROUP 1OPEN MEETINGBrussels, 12 December 2011
  2. 2. CWA1 according to Business plan∨ Development of sustainable compliance guidelines for electronic invoicing, to be used by companies across Europe. The aim is to produce a simplified version of the eInvoicing Compliance Guidelines taking into account all current and evolving principle issues to be observed – legal and technical as well as the perspective of taxation and auditing. To translate it into as many different languages as possible and prepare an interactive “compliance tool box” which will be ready for awareness campaign in the Member States. At least the major languages in the EU will be targeted (EN, DE, ES, IT, FR, PL) ©2005 CEN – all rights reserved
  3. 3. Introduction∨ Objective: To inform and guide stakeholders in setting up, operating and auditing of eInvoicing process and systems in accordance with requirements applicable under VAT law.∨ Target Audience: Entities engaged in, or about to introduce, e-invoicing. Internal and external auditors. Solution and service providers offering e-invoicing functionality. Tax Auditors. ©2005 CEN – all rights reserved
  4. 4. Update of the Compliance Matrix and the Commentary∨ Commentary has taken precedence Reconstructed Commentary Wider audience More user friendly Made Matrix an annex∨ Business Controls (Class A) has been added∨ Further details on storage added∨ Interactive UI constructed based on the content of the compliance matrix (Excel) Matrix for UI will be translated by CEN ©2005 CEN – all rights reserved
  5. 5. How to be used∨ UI: Primary audience - SMEs All target audiences can/should use∨ Commentary: Internal and external eInvoicing solution and service providers. Internal and external auditors. Tax Auditors. ©2005 CEN – all rights reserved
  6. 6. 2. The SCOPE∨ 2.1. Objectives (inform and guide, discussed)∨ 2.2.Target Audiences (discussed)∨ 2.3. Guidelines voluntary selfregulation - not specific to any Member State; - not a substitute for MS-legislation - may assist to comply with ….. - voluntary and fully neutral. ©2005 CEN – all rights reserved 6 © 2008 CEN – all rights reserved 12-12-2011
  7. 7. 3. Introduction∨ 3.1. Overal Summary. An invoice must correctly reflect the actual supply of goods and/or services. This is achieved through business controls establishing a reliable audit trail linking invoices and supplies.∨ 3.2. Core principles Technology neutral, auditable, proportionality, …..∨ 3.3. Ensuring Authenticity and Integrity∨ 3.4. Ensuring Legibility To be legible an invoice must be human-readable ©2005 CEN – all rights reserved 7 © 2008 CEN – all rights reserved 12-12-2011
  8. 8. 4. Comprehensive Guidance∨ 4.1. Introduction∨ 4.2. Process Model (also objectives etc) ©2005 CEN – all rights reserved 8 © 2008 CEN – all rights reserved 12-12-2011
  9. 9. 4.3 Classification of Business Implementations∨ A) Class A is the “business controls that create a reliable audit trail between invoice and supply” as per Directive 2006/112/EC Art. 233, as amended by 2010/45/EU∨ B) Business solutions augmented by controlled data exchanges (e.g. EDI) to ensure the integrity and authenticity of E-Invoices between trading partners.∨ C) Business solutions augmented by data level controls (e.g. Qualified Electronic Signatures) to ensure the integrity and authenticity of E-Invoices throughout their full life-cycle.∨ D) Business solutions augmented by central "safe- keeping" of E-Invoices to ensure the integrity and authenticity of E-Invoices throughout their full life-cycle; ©2005 CEN – all rights reserved 9 © 2008 CEN – all rights reserved 12-12-2011
  10. 10. 4.4.Class A: Business controls creating a reliable audit trail between invoice and supply∨ 4.4.1. Definitions∨ 4.4.2. Introduction∨ 4.4.3. Audit trail∨ 4.4.4.Typical business processes∨ 4.4.5. Authencity of an electronic invoice∨ 4.4.6/7/8/9. Achieving authencity and integrity∨ 4.4.10. Storage ©2005 CEN – all rights reserved 10 © 2008 CEN – all rights reserved 12-12-2011
  11. 11. 4. Comprehensive Guidance∨ ………………..∨ ………………..∨ 4.5.Class B: Controlled data exchanges∨ 4.6.Class C: Data-level controls∨ 4.7.Class D: Outsourced “safe-keeping”∨ 4.8. Issues affecting all classes ©2005 CEN – all rights reserved 11 © 2008 CEN – all rights reserved 12-12-2011
  12. 12. And the rest ☺∨ Chapter 5. References∨ Chapter 6. Definitions and abbreviations∨ 1. Annex. The Matrix∨ 2. Annex. The UI ©2005 CEN – all rights reserved 12 © 2008 CEN – all rights reserved 12-12-2011
  13. 13. The matrix ©2005 CEN – all rights reserved 13 © 2008 CEN – all rights reserved 12-12-2011
  14. 14. New Interface for SMEs (annex 2)∨ Presentation Simplified presentation of the guidelines Not a simplification of the guidelines Matrix will be translated for UI by CEN ©2005 CEN – all rights reserved
  15. 15. New Interface for SMEs (annex 2)∨ Filters by need: ©2005 CEN – all rights reserved
  16. 16. Call for comments…….∨ Comments on content: Commentary Include Matrix∨ Comments on usability of UI ©2005 CEN – all rights reserved
  17. 17. Questions? ©2005 CEN – all rights reserved
  18. 18. Thank you for your attention ©2005 CEN – all rights reserved

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