Arguably the most important communication skill.
Listening is the ability to receive accurately and interpret
messages in the communication process.
Listening is key to all effective communication.
Without the ability to listen effectively, messages are easily
misunderstood – communication breaks down and the sender
of the message can easily become frustrated or irritated.
We probably spend more time using our listening skills than
Like other skills, listening takes practice.
Real listening is an active process.
Listening requires attention.
Listening is so important that many top employers provide
listening skills training for their employees.
Better customer satisfaction
Greater productivity with fewer mistakes
Increased sharing of information that in turn can lead to more
creative and innovative work.
Good listening skills also have benefits in our personal lives:
A greater number of friends and social networks
Improved self-esteem and confidence
Higher grades at school and in academic work
Better health and general well-being
*Speaking raises blood pressure; listening brings it down.
Listening is not the same as
Hearing refers to the sounds you hear.
Listening is hearing but with focus.
Listening means paying attention not only to the story, but how
it is told, the use of language and voice, and how the other
person uses his or her body.
Being aware of verbal and non-verbal messages.
Your ability to listen effectively depends on the degree to which
you perceive and understand these messages.
We spend a lot of time listening
Adults: 70% of their time spent in communication
70% communication breakdown:
(Adler et al, 2001)
Effective listening is the process of analysing sounds,
organising them into recognisable patterns, interpreting the
patterns, and understanding the message by inferring the
Effective listening requires concentration and the use of your
other senses – not just hearing the words spoken.
Listening is more than just the use of ears.
Listening comes first
The first communication we learn in our lives is listening.
1. Appreciative listening
Listening for enjoyment.
Listening to music
Listening to comedic jokes
Listening to radio drama
2. Discriminative listening
Developed at an early age.
This is the basic form of listening and does not involve the
understanding of the meaning of words or phrases but merely
the different sounds that are produced.
Learning to distinguish differences
Language, sounds, voices, tones, accents, etc.
3. Comprehensive learning
Involves understanding the message or messages that are
The listener must have appropriate vocabulary and language
Comprehensive listening is further complicated by the fact that
two different people listening to the same thing may understand
the message in different ways.
Influenced by non-verbal communication (tones, body
language, gestures) and experiences and perspectives.
4. Empathetic listening
Empathetic listening involves attempting to understand the
feelings and emotions of the speaker – to put yourself on the
speaker’s shoes and share their thoughts.
Empathy is a way of deeply connecting with another person. It
is a sharing of emotions.
5. Critical listening
Evaluating and scrutinising what one has said.
Involves problem-solving and decision-making.
Engaging of and analysis of information.
What is the speaker trying to say? What are the main
arguments being presented? How are they different from my
current views and beliefs and knowledge?
Fully concentrating on what is being said rather than just
passively ‘hearing’ the message of the speaker.
Listening with all the senses.
Signs of active listening
9. Take in all the information both
verbal and non-verbal
Focus on the meaning of what is being said and also what is
not being said.
10. Get permission
Sometimes people just want to be heard. At other times they
are seeking advice. Give advice only when requested and only
after the person has had a chance to give you the whole story.
If you are not sure, ask if the person is looking for your input.