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How to suceed as Club Secretary

Toastmasters Leadership Training

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How to suceed as Club Secretary

  1. 1. Achieve Success as a Club Secretary Club Officer Training 1313F
  2. 2. 1311B Presentation at Athens Toastmasters Leadership Training By Frances Kazan (mba) Talent Manager & Business Coach Toastmaster since 1996 Highest role in District74, Division Governor Current Role: New Club Coordinator frances@hitw.co.za www.linkedin.com/pub/dir/Frances/Kazan skype: frances.kazan www.slideshare.com/Frances Kazan www.hitw.co.za www.facebook.com/frances.kazanw hatsapp: Frances Kazan twitter: @fkazan
  3. 3. Secretary  Secretary Role  Secretary Responsibilities  Secretary Resources www.toastmasters.org
  4. 4. Session Objectives  Identify your role within the club  Fulfill your responsibilities within the club and club executive committee  Find resources that help you fulfill your responsibilities www.toastmasters.org
  5. 5. Secretary Role www.toastmasters.org
  6. 6. Secretary Responsibilities  The Club Meeting  Outside the Club Meeting  The Executive Committee www.toastmasters.org
  7. 7. The Club Meeting  Before Club Meetings  Upon Arrival at Club Meetings  During Club Meetings www.toastmasters.org
  8. 8. Before Club Meetings  Post the previous minutes.  Prepare a list of actions for the president.  Update the club’s officer list. www.toastmasters.org
  9. 9. Upon Arrival at Club Meetings  Circulate attendance sheet and guest book. www.toastmasters.org
  10. 10. During Club Meetings  Read previous minutes, note amendments, record current meeting minutes. www.toastmasters.org
  11. 11. Outside the Club Meeting  Maintain accurate roster.  Submit club officer list.  Handle correspondence.  Keep club files.  Attend club executive committee meetings.  Arrange for your replacement or assistance.  Prepare your successor for office. www.toastmasters.org
  12. 12. The Executive Committee www.toastmasters.org
  13. 13. Executive Committee - Your Responsibility  Read the previous meeting minutes.  Note amendments.  Record current meeting minutes. www.toastmasters.org
  14. 14. How to Fulfill the Secretary Responsibilities  How  When  Who  What www.toastmasters.org
  15. 15. Secretary Responsibility Action Plan  How will you fulfill this responsibility?  When will each action be completed?  Who is available to help you?  What materials and resources can you use? www.toastmasters.org
  16. 16. Secretary Resources www.toastmasters.org
  17. 17. Getting Started  Attend district-sponsored club-officer training program.  Read materials.  Meet with outgoing executive committee.  Meet with outgoing secretary.  Meet with current executive committee.  Confirm submission of the newly elected officers list.  Review and order any needed materials. www.toastmasters.org
  18. 18. Additional Resources www.toastmasters.org
  19. 19. This concludes session 2E. Club Officer Training

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