FORT DRUM NEW YORK
Community Leaders Information Forum
4 December 2013
Welcome/Administrative Notes
Dates to Remember High...
FORT DRUM NEW YORK
Dates to Remember
December 2013
12/5
12/5
12/6-12/8
12/9
12/10

CARE Team Training
Lights on the Lake T...
FORT DRUM NEW YORK
Dates to Remember
January 2014
1/1
1/1
1/8
1/9
1/15

New Year’s – Federal Holiday
CLIF
Fort Drum Inform...
FORT DRUM NEW YORK
Dates to Remember
February 2014
2/5
2/14
2/17
2/17-21
2/20
2/26
2/27
2/28

CLIF
Division DONSA
Presiden...
FORT DRUM NEW YORK

School Emergency ProceduresIndian River & Carthage School Districts
Mr. Jim Kettrick
Indian River Cent...
FORT DRUM NEW YORK
School Emergency ProceduresIndian River & Carthage School Districts
• Level of action is situational sp...
FORT DRUM NEW YORK
School Emergency ProceduresIndian River & Carthage School Districts
• Definition of Lock Down
– What it...
FORT DRUM NEW YORK

Fort Drum Child, Youth & School Services
Program Consolidation
Ms. Karin Sikirica
DFMWR, Child, Youth ...
FORT DRUM NEW YORK
CYS Services Program Consolidation
• Accelerating Scheduled External Maintenance/Repair of
“Modular” Ch...
FORT DRUM NEW YORK
CYS Services Program Consolidation

• Consolidation of Child Services Along Natural Programming
• Reduc...
FORT DRUM NEW YORK
CYS Services Program Consolidation

Fort Drum – Home of America’s Light Infantry Division
COL Gary Rose...
FORT DRUM NEW YORK

MEDDAC Guthrie Ambulatory Health ClinicMissed Appointments
COL Matthew Mattner
MEDDAC Commander
315-77...
FORT DRUM NEW YORK
No Show
• Definition: a patient that misses or is more than 10 minutes
late to an appointment, or does ...
FORT DRUM NEW YORK
How to Cancel An Appointments
• Use the automated reminder system and choose the option
to "CANCEL", be...
FORT DRUM NEW YORK

Healthy Checks and Wellness Visits
LTC David M. Wallace
USA MEDDAC Guthrie
David.m.wallace.mil@mail.mi...
FORT DRUM NEW YORK
HEDIS Measures
• Healthcare Effectiveness & Data Information System
– Used by 90% of healthcare plans t...
FORT DRUM NEW YORK
HEDIS Measures

Fort Drum – Home of America’s Light Infantry Division
COL Gary Rosenberg/IMDR-ZA/ (315)...
FORT DRUM NEW YORK
HEDIS Measures
• Well-woman exam: 18+ annually
• Cervical cancer testing: age 21-65 every 3 years*
• Ch...
FORT DRUM NEW YORK
How and Where To Get Check-ups
• Well exams will be done at Guthrie Clinic, Connor Troop
Clinic, or For...
FORT DRUM NEW YORK

Fort Drum Tax Assistance Center
CPT Ryan Krohn
Office of the Staff Judge Advocate
ryan.d.krohn2.mil@ma...
FORT DRUM NEW YORK
Tax Assistance Center
• Federal and state income tax returns prepared and
electronically filed for Sold...
FORT DRUM NEW YORK

Winter Activities in the
North Country
Please see slides in your CLIF Briefing Slide Deck

Fort Drum –...
FORT DRUM NEW YORK

Directorate and Agency Updates

Fort Drum – Home of America’s Light Infantry Division
COL Gary Rosenbe...
FORT DRUM NEW YORK

The next CLIF Meeting is scheduled for
5 February 2014
January CLIF Materials will be electronically d...
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CLIF Briefing Slides - Dec. 2013

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Check out the slides from this month's Community Leaders Information Forum! You'll get news about all the upcoming events and activities and get briefed about important procedure changes.

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CLIF Briefing Slides - Dec. 2013

  1. 1. FORT DRUM NEW YORK Community Leaders Information Forum 4 December 2013 Welcome/Administrative Notes Dates to Remember Highlights COL Gary Rosenberg Guest Speaker/Presentation School Emergency ProceduresIndian River & Carthage School Districts CYS Services Program Consolidation MEDDAC GAHC Missed Appointments Healthy Checks and Wellness Visits Fort Drum Tax Assistance Center Mr. Jim Kettrick & Mr. Stan Vanzandt Ms. Karin Sikirica COL Matthew Mattner LTC David M. Wallace Mr. Dwight Austin Directorate/Agency Updates Closing Remarks COL Gary Rosenberg Fort Drum – Home of America’s Light Infantry Division COL Gary Rosenberg/IMDR-ZA/ (315)-772-5501/ gary.a.rosenberg.mil@mail.mil 1 of 28 4 December 2013
  2. 2. FORT DRUM NEW YORK Dates to Remember December 2013 12/5 12/5 12/6-12/8 12/9 12/10 CARE Team Training Lights on the Lake Trip North Country Festival of Trees Trees for Troops Key Caller Training 12/10 12/16-1/2 12/17 12/23-1/3 12/24 12/24-12/25 12/25 12/30 12/30-1/1 0900-1230 1700-2000 0930-1015 1000-1100 1400-1500 Annual Tree Lighting & Holiday Celebration 1700-1900 Division Half Day Schedule Work from Home Career Fair 0930-1130 Local Schools Holiday Break DONSA BOSS Home for the Holidays 1100-2300 Christmas Day- Federal Holiday DONSA New Year’s in NYC Trip 0800 ACS Parks & Recreation Dulles State Office Hays Hall ACS ACS The Commons ACS BOSS Center Parks & Recreation Fort Drum – Home of America’s Light Infantry Division COL Gary Rosenberg/IMDR-ZA/ (315)-772-5501/ gary.a.rosenberg.mil@mail.mil 2 of 28 4 December 2013
  3. 3. FORT DRUM NEW YORK Dates to Remember January 2014 1/1 1/1 1/8 1/9 1/15 New Year’s – Federal Holiday CLIF Fort Drum Information Town Hall Meeting Division/SBDE Deployment Ceremony Key Caller Training 1/15 1/16 1/17 1/20 1/22 1/22 1/23 1/30 1/31 Dr. Martin Luther King Observance Volunteer of the Month Ceremony Division DONSA Dr. Martin Luther King Birthday Observance- Federal Holiday FRG Leader Training 900-1200 Family Support Huddle 1000-1130 Civilian of the Quarter Luncheon 1130-1300 Mountain Remembrance Ceremony 1630 Retirement Ceremony 1600 Electronic Distro Only 1030-1200 The Commons 1000-1100 Magrath Gym 1000-1130 ACS 1400-1530 ACS 1300-1400 The Commons 1100-1300 The Commons ACS Eagles Nest The Commons The Commons MPA Fort Drum – Home of America’s Light Infantry Division COL Gary Rosenberg/IMDR-ZA/ (315)-772-5501/ gary.a.rosenberg.mil@mail.mil 3 of 28 4 December 2013
  4. 4. FORT DRUM NEW YORK Dates to Remember February 2014 2/5 2/14 2/17 2/17-21 2/20 2/26 2/27 2/28 CLIF Division DONSA President’s Day- Federal Holiday Local School Winter Break Volunteer of the Month Ceremony Family Support Huddle Mountain Remembrance Ceremony Retirement Ceremony 1000-1100 The Commons 1100-1130 1000-1130 1630 1600 The Commons Eagles Nest The Commons MPA Fort Drum – Home of America’s Light Infantry Division COL Gary Rosenberg/IMDR-ZA/ (315)-772-5501/ gary.a.rosenberg.mil@mail.mil 4 of 28 4 December 2013
  5. 5. FORT DRUM NEW YORK School Emergency ProceduresIndian River & Carthage School Districts Mr. Jim Kettrick Indian River Central School Superintendent jkettrick@mail.ircsd.org 315-642-3441 Mr. Stan Vanzandt Carthage Central School Safety Officer svanzandt@carthagecsd.org 315-493-5060 Fort Drum – Home of America’s Light Infantry Division COL Gary Rosenberg/IMDR-ZA/ (315)-772-5501/ gary.a.rosenberg.mil@mail.mil 5 of 28 4 December 2013
  6. 6. FORT DRUM NEW YORK School Emergency ProceduresIndian River & Carthage School Districts • Level of action is situational specific – Missing child vs. active shooter • Priorities – Protection of human lives – Building security – Notification to outside entities (police, parents or media) • Security within a school building – What it looks like in normal situations – What it may look like in an emergency situations Fort Drum – Home of America’s Light Infantry Division COL Gary Rosenberg/IMDR-ZA/ (315)-772-5501/ gary.a.rosenberg.mil@mail.mil 6 of 28 4 December 2013
  7. 7. FORT DRUM NEW YORK School Emergency ProceduresIndian River & Carthage School Districts • Definition of Lock Down – What it looks like and what circumstances would call for it • Police Control vs. School Control – Will look different depending on level of emergency • Parent Notification – Will take place at some point, not necessarily right away. Ensuring your children's safety is the first priority! • What Parents can do to Assist in an Emergency – Ensure emergency contact information is updated with school – Avoid contacting school during an emergency, phone lines should be kept open for communication with law enforcement and emergency services – Avoid driving to the school, driveways should be kept clear for law enforcement /emergency vehicles and operations Fort Drum – Home of America’s Light Infantry Division COL Gary Rosenberg/IMDR-ZA/ (315)-772-5501/ gary.a.rosenberg.mil@mail.mil 7 of 28 4 December 2013
  8. 8. FORT DRUM NEW YORK Fort Drum Child, Youth & School Services Program Consolidation Ms. Karin Sikirica DFMWR, Child, Youth & School Services karin.s.sikirica.naf@mail.mil 315-772-9470 Fort Drum – Home of America’s Light Infantry Division COL Gary Rosenberg/IMDR-ZA/ (315)-772-5501/ gary.a.rosenberg.mil@mail.mil 8 of 28 4 December 2013
  9. 9. FORT DRUM NEW YORK CYS Services Program Consolidation • Accelerating Scheduled External Maintenance/Repair of “Modular” Chapel Annex April 2014 • Modular (temp) to be deactivated when permanent facilities constructed. • Life span is 5 – 7 years • Annex was a temp pending PO Valley CDC addition. • No disruption to “any” services • 6 of 12 Full Day CDC vacant rooms will be filled as additional staff come on board Fort Drum – Home of America’s Light Infantry Division COL Gary Rosenberg/IMDR-ZA/ (315)-772-5501/ gary.a.rosenberg.mil@mail.mil 9 of 28 4 December 2013
  10. 10. FORT DRUM NEW YORK CYS Services Program Consolidation • Consolidation of Child Services Along Natural Programming • Reduce Wait List by 40%. Meet 90% of demand! • Multiple Center Based Staffing Efficiencies • Efficient Use of Freshly Renovated Facilities w/ cost savings. • Annex is a stressed facility needing maintenance attention. Fort Drum – Home of America’s Light Infantry Division COL Gary Rosenberg/IMDR-ZA/ (315)-772-5501/ gary.a.rosenberg.mil@mail.mil 10 of 28 4 December 2013
  11. 11. FORT DRUM NEW YORK CYS Services Program Consolidation Fort Drum – Home of America’s Light Infantry Division COL Gary Rosenberg/IMDR-ZA/ (315)-772-5501/ gary.a.rosenberg.mil@mail.mil 11 of 28 4 December 2013
  12. 12. FORT DRUM NEW YORK MEDDAC Guthrie Ambulatory Health ClinicMissed Appointments COL Matthew Mattner MEDDAC Commander 315-772-4024 "An appointment missed by YOU is an appointment missed by TWO" Fort Drum – Home of America’s Light Infantry Division COL Gary Rosenberg/IMDR-ZA/ (315)-772-5501/ gary.a.rosenberg.mil@mail.mil 12 of 28 4 December 2013
  13. 13. FORT DRUM NEW YORK No Show • Definition: a patient that misses or is more than 10 minutes late to an appointment, or does not cancel or reschedule the appointment early enough for the appointment to be booked by another patient is a no show. A no show results in losing a healthcare opportunity. • MEDDAC Policy – MEDDAC Commanders No-Show Policy dated 14 May 2013 • Our community lost $600,000 of healthcare in Fiscal Year 2013 (8,572 missed appointments) Fort Drum – Home of America’s Light Infantry Division COL Gary Rosenberg/IMDR-ZA/ (315)-772-5501/ gary.a.rosenberg.mil@mail.mil 13 of 28 4 December 2013
  14. 14. FORT DRUM NEW YORK How to Cancel An Appointments • Use the automated reminder system and choose the option to "CANCEL", be sure to confirm that you want to cancel • Call (315) 772-APPT (772-2778), 24 hours a day, 7 days a week to cancel • Patients that use the automated reminder system or leave a cancellation message overnight. These cancellations are NOT considered same day cancellations • Primary Care appointments made on TRICARE Online can be cancelled using http://www.TRICAREonline.com • Stop in the clinic and cancel Fort Drum – Home of America’s Light Infantry Division COL Gary Rosenberg/IMDR-ZA/ (315)-772-5501/ gary.a.rosenberg.mil@mail.mil 14 of 28 4 December 2013
  15. 15. FORT DRUM NEW YORK Healthy Checks and Wellness Visits LTC David M. Wallace USA MEDDAC Guthrie David.m.wallace.mil@mail.mil 315-772-5115 Fort Drum – Home of America’s Light Infantry Division COL Gary Rosenberg/IMDR-ZA/ (315)-772-5501/ gary.a.rosenberg.mil@mail.mil 15 of 28 4 December 2013
  16. 16. FORT DRUM NEW YORK HEDIS Measures • Healthcare Effectiveness & Data Information System – Used by 90% of healthcare plans to measure performance on important dimensions of care and services – Consists of 80 measures across 5 domains of care • USA MEDDAC Guthrie HEDIS – Promote a healthier population through patient educating – Actions through proactive intervention, via telephonic contact, secure messaging, and pre-visit scrub – Multi-faceted, interdisciplinary approach that encourages collaboration between patient, provider, and healthcare team Fort Drum – Home of America’s Light Infantry Division COL Gary Rosenberg/IMDR-ZA/ (315)-772-5501/ gary.a.rosenberg.mil@mail.mil 16 of 28 4 December 2013
  17. 17. FORT DRUM NEW YORK HEDIS Measures Fort Drum – Home of America’s Light Infantry Division COL Gary Rosenberg/IMDR-ZA/ (315)-772-5501/ gary.a.rosenberg.mil@mail.mil 17 of 28 4 December 2013
  18. 18. FORT DRUM NEW YORK HEDIS Measures • Well-woman exam: 18+ annually • Cervical cancer testing: age 21-65 every 3 years* • Chlamydia screening: sexually active non-pregnant females age 24 and younger: annually • Breast cancer screening/education: all women are counseled on screening at annual visit, recommends screening every 2 yrs; age 50-74 • Comprehensive diabetes care: after diagnosis, 2x/yr with control, 3x/yr without control (A1c <= 7) • Colorectal cancer screening: ages 50-75 • BMI continuous screening Fort Drum – Home of America’s Light Infantry Division COL Gary Rosenberg/IMDR-ZA/ (315)-772-5501/ gary.a.rosenberg.mil@mail.mil 18 of 28 4 December 2013
  19. 19. FORT DRUM NEW YORK How and Where To Get Check-ups • Well exams will be done at Guthrie Clinic, Connor Troop Clinic, or Fort Drum OB/GYN (located in Samaritan Medical Center) on an appointment base with the exception of Mammogram and Colonoscopy • Mammograms and Colonoscopies require a written order from your PCM and are conducted by in-network off post providers • Make appointment with PCM by phone at 315-772-2778, TriCare Online at www.tricareonline.com, or by emailing your PCM directly through Secure Messaging Service (SMS) • Please contact your PCM and team for questions regarding any healthy checks applicable to your age range Fort Drum – Home of America’s Light Infantry Division COL Gary Rosenberg/IMDR-ZA/ (315)-772-5501/ gary.a.rosenberg.mil@mail.mil 19 of 28 4 December 2013
  20. 20. FORT DRUM NEW YORK Fort Drum Tax Assistance Center CPT Ryan Krohn Office of the Staff Judge Advocate ryan.d.krohn2.mil@mail.ml (315) 772-3735 Mr. Dwight Austin Chief, Legal Assistance Office dwight.e.austin.civ@mail.mil (315) 772-5261 Fort Drum – Home of America’s Light Infantry Division COL Gary Rosenberg/IMDR-ZA/ (315)-772-5501/ gary.a.rosenberg.mil@mail.mil 20 of 28 4 December 2013
  21. 21. FORT DRUM NEW YORK Tax Assistance Center • Federal and state income tax returns prepared and electronically filed for Soldiers, Retirees and Family Members at no cost • Open on or about 1 Feb through 15 Apr 2014 • Located in Bldg T-120 (across from Thrift Shop) • Info line 772-3735, appointment line 772-6727 • Appointments made by calling at 1:00 p.m., M-F • Last season, filed 2,884 returns, recouped $5.2 million in refunds, and saved our Military Community $399,925 in preparation and filing fees Fort Drum – Home of America’s Light Infantry Division COL Gary Rosenberg/IMDR-ZA/ (315)-772-5501/ gary.a.rosenberg.mil@mail.mil 21 of 28 4 December 2013
  22. 22. FORT DRUM NEW YORK Winter Activities in the North Country Please see slides in your CLIF Briefing Slide Deck Fort Drum – Home of America’s Light Infantry Division COL Gary Rosenberg/IMDR-ZA/ (315)-772-5501/ gary.a.rosenberg.mil@mail.mil 22 of 28 4 December 2013
  23. 23. FORT DRUM NEW YORK Directorate and Agency Updates Fort Drum – Home of America’s Light Infantry Division COL Gary Rosenberg/IMDR-ZA/ (315)-772-5501/ gary.a.rosenberg.mil@mail.mil 27 of 28 4 December 2013
  24. 24. FORT DRUM NEW YORK The next CLIF Meeting is scheduled for 5 February 2014 January CLIF Materials will be electronically distributed Thank you for attending. If you would like to provide information for CLIF, please email Elizabeth DeJesus at elizabeth.a.dejesuscintron.civ@mail.mil Staci Reyes at staci.j.reyes.civ@mail.mil Fort Drum – Home of America’s Light Infantry Division COL Gary Rosenberg/IMDR-ZA/ (315)-772-5501/ gary.a.rosenberg.mil@mail.mil 28 of 28 4 December 2013

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