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Mike Ford - Team Work


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Mike Ford - Team Work

  1. 1. TEAM “ If you don’t know where you are going… You might not get there.” Yogi Berra
  2. 2. Agendas <ul><li>The agenda has the power to stimulate the meeting and provide direction and purpose. </li></ul><ul><li>Planning the agenda requires understanding of the mission, and knowledge of previous achievements. </li></ul>
  3. 3. <ul><li>Solicit ideas from officers, directors, and committee chairs. </li></ul><ul><li>Let board members know how and when they can add items to the agenda. </li></ul><ul><li>Together with staff, assemble the agenda. </li></ul><ul><li>Be realistic with how much work can be accomplished. Don’t add more items than the meeting can reasonably consider. </li></ul><ul><li>If an item needs energy and fresh ideas, put it at the beginning of the agenda. </li></ul><ul><li>Have committee chairs make monthly reports. </li></ul><ul><li>Urgent items must come before those that can wait. </li></ul><ul><li>Send the agenda out ahead of the meeting with any required supporting material. </li></ul><ul><li>Be sure you resolve old business from previous meetings. </li></ul>Creating Great Agendas
  4. 4. The purpose of taking minutes is to protect the organization and the people who participate in the meeting. The minutes are not intended to be a record of discussions, nor serve as a newsletter for the organization. Minutes
  5. 5. Multimedia Publishing of NC v. Henderson County Court case noted:, “the purpose of minutes is to provide a record of the actions taken by the board and evidence that the actions were taken according to proper procedures. If no action taken, no minutes (other than a record that the meeting occurred) are necessary.” Minutes can be SCARY!
  6. 6. <ul><li>Accurate minutes should be kept for all official meetings. </li></ul><ul><li>Minutes should be a record of what was considered and accomplished at a meeting, not a record of conversations, reports and work assignments. </li></ul><ul><li>Minutes should indicate the place, date and time of the meeting and the names of all participants at the meeting. </li></ul>Minute Tips to Protect
  7. 7. Minute Tips to Protect <ul><li>The ultimate legal importance of meeting minutes can be substantial if antitrust, tax, advocacy or other legal issues are raised in litigation or some other context. (In several anti-trust cases, recollections by those who attended meetings were disregarded in the face of official minutes.) </li></ul><ul><li>Distribute minutes within a reasonable time frame to those who attended, those who were supposed to be at the meeting and then safeguard them in the permanent files of your organization. </li></ul>
  8. 8. Minute Tips to Protect <ul><li>What is a reasonable time to distribute minutes? </li></ul><ul><li>Who do you distribute them to? </li></ul><ul><li>How do you distribute the minutes? </li></ul>
  9. 9. Minute Taking Tips <ul><li>Do not tape record minutes for liability reasons. </li></ul><ul><li>Record who is in the room. </li></ul><ul><li>Record motions exactly as they are stated. </li></ul><ul><li>The name of the maker and the seconder of the motions is not necessary to record. </li></ul><ul><li>Record the outcome of every motion. </li></ul>
  10. 10. Minute Taking Tips <ul><li>Lengthy discussions should not be recorded in detail. </li></ul><ul><li>Note recesses or breaks </li></ul><ul><li>If the date and location of the next meeting is set, include that information. </li></ul><ul><li>The name of the person recording the minutes should be identified at the bottom of the last page. </li></ul>
  11. 11. Committee Humor <ul><li>“ A camel is a horse designed by a committee” </li></ul>“ A committee is a group that keeps minutes but loses hours.” Milton Berle “ A committee is a group of the unwilling, chosen from the unfit, to do the unnecessary.” Anonymous
  12. 12. Mike Ford’s Philosophy of Committees <ul><li>MLS Committee </li></ul><ul><li>RPAC </li></ul><ul><li>Education </li></ul><ul><li>Special Olympics </li></ul><ul><li>Publicity </li></ul><ul><li>Special Events </li></ul><ul><li>Nominating </li></ul><ul><li>Realtor of the Year </li></ul>
  13. 13. Choosing Committee Chairs <ul><li>An effective committee requires an effective chairperson. </li></ul><ul><li>Because the chair plays such a critical role in completing the work delegated to a committee, it is important to review the qualifications of your candidates carefully. </li></ul>
  14. 14. Choosing Committee Chairs <ul><li>Candidates should have: </li></ul><ul><li>The ability to communicate effectively. </li></ul><ul><li>The willingness to listen to others. </li></ul><ul><li>The leadership qualities to motivate people to action. </li></ul><ul><li>The enthusiasm to take initiative. </li></ul><ul><li>Knowledge of the area which the committee will address </li></ul>
  15. 15. Meetings
  16. 16. Making Meetings Great! <ul><li>Market, Market, Market! </li></ul><ul><li>Send invitations via fax, e-mail, MLS, & in all publications </li></ul><ul><li>Develop a call tree. Nothing increases participation like a personal invitation. </li></ul><ul><li>Start a “buddy” program. Have each regular attendee bring someone who does not normally attend. </li></ul>
  17. 17. Making Meetings Great! <ul><li>Best way to increase meeting attendance? </li></ul><ul><li>TARGET THE BROKERS! </li></ul><ul><li>If the brokers do not attend the meetings, the sales agents will not attend the meetings! </li></ul>
  18. 18. Making Meetings Great! <ul><li>Be consistent! </li></ul><ul><li>Same day of the week/same week of the month </li></ul><ul><li>Same time of the day </li></ul><ul><li>Same location except during special events. </li></ul>
  19. 19. Making Meetings Great! <ul><li>Create the appropriate business environment </li></ul><ul><li>Have all committee chairs regularly give oral reports to the board </li></ul><ul><li>Everyone giving a report should do so from the podium to establish the appropriate business environment. </li></ul>
  20. 20. Making Meetings Great! <ul><li>Provide an inviting atmosphere </li></ul><ul><li>Always have greeters at the door! It makes everyone feel welcome. </li></ul><ul><li>Recognize members accomplishments at your meetings. Not only professional accomplishments but community and personal accomplishments. </li></ul><ul><li>Use as many members as possible for activities such as pledge, invocation, greeters, etc. </li></ul>
  21. 21. Program Ideas <ul><li>Review past programs </li></ul><ul><li>Read newspapers and industry magazines to find out current trends </li></ul><ul><li>Attend conferences & meetings </li></ul><ul><li>Talk to real estate leaders </li></ul><ul><li>Contact your Chamber of Commerce </li></ul><ul><li>Colleges & Universities </li></ul><ul><li>Ask other local boards </li></ul><ul><li>Word of Mouth </li></ul><ul><li>Call Miki at ARA </li></ul>
  22. 22. Program Ideas From ARA <ul><li>ARPAC </li></ul><ul><li>Karen Crowson, Chairman </li></ul><ul><li>Wally Loveless, Vice Chairman </li></ul><ul><li>Debbie Rawls, Fundraising Chair </li></ul><ul><li>Mike Ford, Major Donor Whip </li></ul>
  23. 23. Program Ideas From ARA <ul><li>Professional Standards </li></ul><ul><li>Doyle Yates, Chairman </li></ul>
  24. 24. Program Ideas From ARA <ul><li>Real Estate Contract Software </li></ul><ul><li>David Hudson, ARA Staff </li></ul>
  25. 25. Program Ideas From ARA <ul><li>Real Estate Contracts </li></ul><ul><li>Karen Crowson, Chairman </li></ul>
  26. 26. Program Ideas From ARA <ul><li>Legislative Issues </li></ul><ul><li>Mitch Hart, Chairman </li></ul><ul><li>Ted Mullenix-lobbyist </li></ul><ul><li>Julie Grinder-lobbyist </li></ul>
  27. 27. Program Ideas From ARA <ul><li>Educational Opportunities </li></ul><ul><li>Velda Lueders, </li></ul><ul><li>Professional Development Chairman </li></ul><ul><li>Arkansas Chapter CRS </li></ul><ul><li>Miki Bass </li></ul><ul><li>ARA Staff </li></ul>
  28. 28. Program Ideas From ARA <ul><li>Convention </li></ul><ul><li>Tom Jones, 2010 Chair </li></ul><ul><li>Miki Bass </li></ul><ul><li>ARA Staff </li></ul>
  29. 29. Program Ideas From ARA <ul><li>Fair Housing </li></ul><ul><li>Miki Bass </li></ul><ul><li>ARA Staff </li></ul>
  30. 30. Program Ideas From ARA
  31. 31. <ul><li>ARA Website & Technology </li></ul><ul><li>David Hudson </li></ul><ul><li>ARA Staff </li></ul>Program Ideas From ARA
  32. 32. Program Ideas From ARA <ul><li>Public Relations </li></ul><ul><li>Sandy Ebel, Chairman </li></ul><ul><li>Ethan Nobles, ARA Staff </li></ul>
  33. 33. Program Ideas From ARA <ul><li>National Association Activities </li></ul><ul><li>Doyle Yates, NAR Director </li></ul><ul><li>Mike Ford, NAR Director </li></ul><ul><li>Chris Polychron, NAR Director </li></ul>
  34. 34. Program Ideas From ARA <ul><li>Past Arkansas Realtors Association Presidents </li></ul>
  35. 35. Program Ideas From ARA <ul><li>Past Arkansas Realtors of the Year </li></ul>
  36. 36. Program Ideas <ul><li>Don’t forget about… </li></ul><ul><li>You Mayor </li></ul><ul><li>County Judge </li></ul><ul><li>Pres. of your Chamber of Commerce </li></ul><ul><li>Superintendant of Schools </li></ul><ul><li>Senators and Representatives </li></ul>
  37. 37. BRAINSTORM
  38. 38. <ul><li>Let’s go have a drink! </li></ul>