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Hubbard County Coordinator

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Hubbard County Coordinator

  1. 1. February 1, 2006 A TRANSCRIPT OF THE PROCEEDINGS OF A REGULAR MEETING OF THE HUBBARD COUNTY BOARD OF COMMISSIONERS HELD ON FEBRUARY 1, 2006, AT 9:00 0'CLOCK A.M. A regular meeting of the Hubbard County Board of Commissioners was held on February 1, 2006, at 9:00 a.m. with all the Commissioners and County Coordinator, Jack Paul present. The Pledge of Allegiance was said by all. The meeting was called to order by Chairman Floyd Frank. On motion of Mr. Johannsen, seconded by Mr. Nelson and carried unanimously, the agenda was approved, as submitted. On motion of Mr. Devine, seconded by Mr. Johannsen and carried unanimously, the minutes of the regular meeting held on January 18, 2006, and the minutes of the work session held on January 20, 2006, were approved, as submitted. Public Input: There was none. Public Works: Public Works Coordinator, David Olsonawski presented the quotes received for the purchase of a new loader, including sales tax and delivery, as follows: Komatsu America Corporation, Vernon Hills, IL – Komatsu WA 380-6, $147,617.10; Nortrax Equipment, Inc., Grand Rapids, MN – John Deere 644J, $154,466.54; St. Joseph Equipment, Shakopee, MN – Hydundai HL 760-7, $142,722.78; Sweeny Brothers, Fargo, ND – Volvo L110E, $164,910.99; Ziegler, Inc., Minneapolis, MN – 950G Series II, $192,990.78; and a 950H, $193,626.59. Discussion followed regarding the Komatsu America Corporation bid not meeting all specifications and the extra cost of delivery and the availability of service for equipment bid by St. Joseph Equipment. On motion of Mr. Robinson, seconded by Mr. Devine and carried unanimously, the quotes of Komatsu America Corporation and St. Joseph Equipment were rejected due to unknown equipment service availability and/or incomplete specification fulfillment and the quote of Nortrax Equipment, Inc., Grand Rapids, MN, was accepted for purchase of a John Deere 644J loader, due to availability of service and potential resale value, in the amount of $154,466.54, including sales tax and delivery. Mr. Olsonawski presented the quotes received for the purchase of two Natural Resource Management Department ½ ton 4 x 4 pickups, including delivery, as follows: Domino Ford, Park Rapids, MN, Ford F150 - $40,738.00; Elk River Ford-Dodge-Jeep, Elk River, MN, Ford F150 - $40,334.00; Grossman Chevrolet Company, Burnsville, MN, Chevrolet K-1500 - $43,275.00; Mills GM, Baxter, MN, GMC TK 15753 - $41,969.66; Nelson Dodge GMC, Fergus Falls, MN, GMC TK 15753 - $40,162.00; Park Rapids Chrysler Center, Park Rapids, MN, Dodge RAM 1500 - $44,356.00; Thane Hawkins Polar Chevrolet, White Bear Lake, MN, Chevrolet K-1500 - $39,978.00; and Thielen Motors, Inc., Park Rapids, MN, Chevrolet K-1500 - $41,470.86. Discussion followed. On motion of Mr. Robinson seconded by Mr. Devine and carried unanimously, the low quote of Thane Hawkins Polar Chevrolet, White Bear Lake, MN, was accepted for purchase of two Natural Resource Department ½ ton, 4x4 Chevrolet K-1500 pickups in the amount of $39,978.00, including delivery and payment to the Deputy Motor Registrar for sales tax, fees and licenses was approved upon completion. 1
  2. 2. Daniel and Mischa Halberg of D & M Forestry addressed bid procedures utilized on January 18, 2006, regarding tree site preparation. Discussion followed. The Board thanked D & M Forestry for addressing their issues of concern with the Board, encouraged their continued participation in the Hubbard County bid process and assured them that all bidders would continue to be reviewed with equal criteria in the future, as discussed. On motion of Mr. Robinson, seconded by Mr. Nelson and carried unanimously, the following resolution was adopted: RESOLUTION NO. 02010601 Resolution Supporting Proposed Amendment to the Minnesota Constitution Dedicating all of the MVST for Transportation Funding WHEREAS, Minnesota’s transportation infrastructure forms the backbone of the State’s economy and has a direct impact on future economic development, and WHEREAS, too many Minnesotans are being killed in traffic crashes on dangerous roadways, and WHEREAS, funding for highway and transit systems in Minnesota has remained stagnant and is failing to keep pace with growing population and growing demands, and WHEREAS, local governments throughout the state are struggling to maintain local transportation systems while the state’s gas tax has not been increased since 1988 and transit budgets have been cut in recent years, and WHEREAS, the Minnesota Legislature has repeatedly turned to revenue from the motor vehicle sales tax, which has been viewed as user fee revenue, in order to fund both highway and transit systems including the current dedication of 54% of motor vehicle sales tax for transportation purposes, and WHEREAS, the Legislature passed a proposed constitutional amendment during the 2005 Legislative Session that would appear on the ballot November 7, 2006 asking voters if the remaining 46% of motor vehicle sales tax revenue currently used for other purpose should be used for highways and transit systems, and WHEREAS, passage of this amendment would mean an increase in stable revenue for highway and transit systems throughout the state that would raise to approximately $300 million per year once the transfer of revenue fully phased in by 2011. NOW, THEREFORE, BE IT RESOLVED, the Hubbard County Board of Commissioners strongly supports passage of the proposed amendment to the Minnesota Constitution dedicating all of the motor vehicle sales tax revenue to transportation purposes. On motion of Johannsen, seconded by Mr. Nelson and carried unanimously, the following resolution was adopted: RESOLUTION NO. 02010602 RESOLUTION FOR EASEMENT 2
  3. 3. WHEREAS, Lynn A. Kuznia, an undivided ½ interest and Frandsen Bank and Trust, Trustee FBO Jay S. Echtenkamp IRA, an undivided ½ interest, has applied to the County of Hubbard for an easement across unsold tax forfeited land to provide access to the following property owned by the applicant. SE¼ of NW¼ Section Twenty-four (24), Township One Hundred Forty-three (143) North, Range Thirty-four (34) West. WHEREAS, the requested easement is described as follows: A 66.00 foot wide easement for ingress and egress and utility purposes over, under and across the following described property: The West Half of the Northwest Quarter, Section 24, Township 143 North, Range 34 West of the Fifth Principal Meridian, Hubbard County, Minnesota. The centerline of said easement is described as follows: Commencing at the northwest corner of said West Half of the Northwest Quarter; thence on an assumed bearing of South 87 degrees 42 minutes 35 seconds East, along the north line of said West Half of the Northwest Quarter, a distance of 328.50 feet to a point on the centerline of an existing public road (370th Street) and the POINT OF BEGINNING of the easement centerline to be described; thence South 17 degrees 10 minutes 08 seconds East 174.87 feet; thence South 42 degrees 20 minutes 54 seconds East 237.24 feet; thence South 07 degrees 02 minutes 18 seconds West 238.16 feet; thence South 28 degrees 26 minutes 02 seconds East 193.21 feet; thence South 11 degrees 07 minutes 51 seconds East 120.64 feet; thence South 24 degrees 32 minutes 10 seconds East 119.59 feet; thence South 05 degrees 14 minutes 03 seconds East 210.25 feet; thence South 26 degrees 02 minutes 57 seconds East 385.34 feet; thence South 02 degrees 44 minutes 16 seconds West 387.74 feet; thence South 09 degrees 01 minutes 30 seconds East 288.21 feet; thence South 58 degrees 51 minutes 08 seconds East 56.77 feet; thence North 59 degrees 46 minutes 18 seconds East 167.63 feet; thence North 41 degrees 03 minutes 18 seconds East 139.90 feet; thence North 34 degrees 26 minutes 54 seconds East 220.13 feet to the east line of said West Half of the Northwest Quarter and said easement centerline there terminating. The sidelines of said easement are to be prolonged or shortened to begin on the north line and to terminate on the east line of said West Half of the Northwest Quarter. WHEREAS, there are no reasonable alternatives to obtain access to the applicant’s property; and WHEREAS, the proposed easement will not cause significant adverse environmental or natural resource management impact; and WHEREAS, the appraised value of the easement is as follows: $ 6,555.00. NOW THEREFORE BE IT RESOLVED, by the County of Hubbard: 1. An easement shall be issued to the applicant upon payment to the County Auditor for the appraised value. 2. The easement shall be non-exclusive. 3
  4. 4. 3. Timber rights are retained by Hubbard County and any timber removal will be charged for at the current rate. 4. The easement shall provide that it will revert to the State of Minnesota in trust for the taxing district in the event of non use. On motion of Robinson, seconded by Mr. Johannsen and carried unanimously, the following resolutions were adopted: RESOLUTION NO. 02010603 RESOLUTION FOR EASEMENT WHEREAS, Paul and Alison Wofford, has applied to the County of Hubbard for an easement across unsold tax forfeited land to provide access to the following property owned by the applicant. That part of Government Lot 5, Section 4, Township 143 North, Range 32 West of the 5th Principal Meridian, described as follows: Beginning at the northeast corner of said Government Lot 5; thence North 89 degrees 13 minutes 33 seconds West, assumed bearing, along the north line of said Government Lot 5, a distance of 1305.80 feet; thence South 00 degrees 46 minutes 27 seconds West, a distance of 150.00 feet to the point of beginning; thence South 89 degrees 13 minutes 33 seconds East a distance of 333.22 feet; thence South 01 degree 05 minutes 20 seconds East a distance of 199.10 feet; thence North 89 degrees 13 minutes 33 seconds West to a point of intersection with the shoreline of Garfield Lake; thence going northerly along said shoreline to a point North 89 degrees 13 minutes 33 seconds West of the point of beginning; thence going South 89 degrees 13 minutes 33 seconds East 177.50 feet, more or less, to the point of beginning and there terminating. WHEREAS, the requested easement is described as follows: Together with an easement for ingress and egress 20.00 feet in width over and across part of said Government Lot 5, the easterly line of which is described as follows: Commencing at the Northeast corner of said Government Lot 5; thence North 89 degrees 13 minutes 33 seconds West, assumed bearing along the North line thereof 1305.80 feet, thence South 0 degrees 46 minutes 27 seconds West 150.00 feet; thence South 89 degrees 13 minutes 33 seconds East 333.22 feet to the point of beginning of the line to be herein described; thence North 1 degree 05 minutes 20 seconds West 125.84 feet and said line there terminating. Subject to easements, restrictions and reservations of record. WHEREAS, there are no reasonable alternatives to obtain access to the applicant’s property; and WHEREAS, the proposed easement will not cause significant adverse environmental or natural resource management impact; and WHEREAS, the appraised value of the easement is as follows: $ 100.00. NOW THEREFORE BE IT RESOLVED, by the County of Hubbard: 5. An easement shall be issued to the applicant upon payment to the County Auditor for the appraised value. 6. The easement shall be non-exclusive. 4
  5. 5. 7. Timber rights are retained by Hubbard County and any timber removal will be charged for at the current rate. 8. The easement shall provide that it will revert to the State of Minnesota in trust for the taxing district in the event of non use. RESOLUTION NO. 02010604 RESOLUTION FOR EASEMENT WHEREAS, Dennis and Beverly Panzer has applied to the County of Hubbard for an easement across unsold tax forfeited land to provide access to the following property owned by the applicant. That part of Government Lot 5, Section 4, Township 143 North, Range 32 West of the 5th Principal Meridian, described as follows: Beginning at the northeast corner of said Government Lot 5; thence North 89 degrees 13 minutes 33 seconds West, assumed bearing, along the north line of said Government Lot 5, a distance of 1305.80 feet; thence South 00 degrees 46 minutes 27 seconds West, a distance of 150.00; thence South 89 degrees 13 minutes 33 seconds East a distance of 333.22 feet; thence South 01 degree 05 minutes 20 seconds East a distance of 199.10 feet to the point of beginning of the parcel to be described; thence continuing along the same line 487.26 feet; thence North 89 degrees 13 minutes 33 seconds West to a point of intersection with the shoreline of Garfield Lake; thence going northerly along said shoreline to a point of intersection with a line extending North 89 degrees 13 minutes 33 seconds West of the point of beginning; thence South 89 degrees 13 minutes 33 seconds East to the point of beginning and there terminating. WHEREAS, the requested easement is described as follows: Together with an easement for ingress and egress 20.00 feet in width over and across part of said Government Lot 5, the easterly line of which is described as follows: Commencing at the Northeast corner of said Government Lot 5; thence North 89 degrees 13 minutes 33 seconds West, assumed bearing along the North line thereof 1305.80 feet, thence South 0 degrees 46 minutes 27 seconds West 150.00 feet; thence South 89 degrees 13 minutes 33 seconds East 333.22 feet to the point of beginning of the line to be herein described; thence North 1 degree 05 minutes 20 seconds West 125.84 feet and said line there terminating. Subject to easements, restrictions and reservations of record. WHEREAS, there are no reasonable alternatives to obtain access to the applicant’s property; and WHEREAS, the proposed easement will not cause significant adverse environmental or natural resource management impact; and WHEREAS, the appraised value of the easement is as follows: $ 100.00. NOW THEREFORE BE IT RESOLVED, by the County of Hubbard: 9. An easement shall be issued to the applicant upon payment to the County Auditor for the appraised value. 5
  6. 6. 10. The easement shall be non-exclusive. 11. Timber rights are retained by Hubbard County and any timber removal will be charged for at the current rate. 12. The easement shall provide that it will revert to the State of Minnesota in trust for the taxing district in the event of non use. Land Commissioner, Bob Hoffman presented a review of the Timber Auction held on January 24, 2006, resulting in revenues of $858,499.05. The Road & Bridge Financial Statement was presented dated December 31, 2005. Sheriff: Sheriff, Gary Mills presented the quotes received for the purchase of three squad cars as follows: Four Wheel Drive vehicle – Domino Ford, Park Rapids, MN – 2006 Ford Explorer Fleet, 4.6 3V V-8 - $24,310.73 including sales tax, document and transfer fees, Park Rapids Chrysler Center, Park Rapids, MN – 2006 Dodge Durango SXT Fleet 4.7 V8, - $24,557.50 and Nelson Ford, Fergus Falls, MN – 2006 Ford Expedition Special Service Vehicle 5.4L V8 - $25,793.11 and Rear Wheel Drive vehicles with Police Interceptor Package – Domino Ford, Park Rapids, MN – 2006 Ford Crown Victoria 4.6L - $21,987.10 including document and transfer fees, Park Rapids Chrysler Center, Park Rapids, MN – 2006 Dodge Charger 5.7L including document and transfer fees - $23,062.50 and Nelson Ford, Fergus Falls, MN – 2006 Ford Crown Victoria 4.6 L - $20,928.50 including transfer fees. Discussion followed. On motion of Mr. Nelson, seconded by Mr. Johannsen and carried unanimously the purchase of three squad cars was approved as follows: one 2006 Ford Explorer 4x4 Fleet 4.6 3V V8 from Domino Ford, Park Rapids, MN in the amount of $24,310.73 including sales tax, document and transfer fees and two 2006 Ford Crown Victoria Police Interceptor Package 4.6L rear wheel drive vehicles from Nelson Ford, Fergus Falls, MN in the amount of $20,928.50 each, including transfer fees to be paid from Sheriff’s Office budgeted monies. The Board was informed the squad room keyboard trays had not been purchased due to prohibitive desk construction. On motion of Mr. Nelson, seconded by Mr. Robinson and carried unanimously, the purchase of Law Enforcement window coverings was approved, upon satisfactory review of quotes by the Chairman, with a report to the Board upon completion. On motion of Mr. Nelson, seconded by Mr. Johannsen and carried unanimously, the refilling of the vacant Dispatcher/Jailer position was authorized per proper procedures. Sheriff Mills presented the quotes received for STS purchase of ten inch DeWalt DW744S table saw as follows: L & M Fleet, Park Rapids - $505.86, Acme Rents, Bemidji, MN - $534.99, and Home Depot, Bemidji, MN - $577.77. Discussion followed. On motion of Mr. Devine, seconded by Mr. Nelson and carried unanimously, the low quote of L & M Fleet, Park Rapids, MN for the STS purchase of a DeWalt DW744S table saw was approved in the amount of $505.86 to be paid from STS donation monies. GIZIIBII Resource Conservation & Development Council: Project Coordinator, Colleen Oestreich presented the Minnesota Association of Resource Conservation & Development Council 2005 Annual Report; the GIZIIBII Resource Conservation & Development Council 2005 Annual Report and a review of completed and ongoing projects. No action required at this time. 6
  7. 7. Coordinator: On motion of Mr. Devine, seconded by Mr. Nelson and carried unanimously, the licensed bailiff position points were established at 183, as recommended by the Classification Committee, resulting in a Grade 28 wage. On motion of Mr. Johannsen, seconded by Mr. Devine and carried unanimously, a Grade 28, Lane H wage was approved for Licensed Bailiff, Phil Stuemke based on prior experience, with retro pay to September 6, 2005, per prior Board action on September 21, 2005. The Sheriff’s Office was directed to utilize proper hiring procedures for filling of Licensed and Non-Licensed Bailiff positions in the future. Auditor/Treasurer: On motion of Mr. Nelson, seconded by Mr. Robinson and carried unanimously, the payment of the regular bills and the auditor’s warrants dated January 20, 25, and 27, 2006 were approved as submitted. On motion of Mr. Robinson, seconded by Mr. Nelson and carried unanimously, the following new license applications were approved, upon completion of proper paperwork: Beer Licenses – John Hovin dba Lake Alice Outpost, Lake Alice Twp and Bruce Bolton dba Long Lake Theatre, Hubbard Twp; Wine License – Lake Alice Outpost; and Tobacco Licenses – Dale Macklanburg dba Dorset Corner Off-Sale Liquor, Henrietta Twp and Karen Baldwin dba Blue Ox Market, City of Akeley. On motion of Mr. Nelson, seconded by Mr. Devine and carried unanimously, the payment to ACS for up to $750.00, as needed, was approved for completion of 2003 settlement correction, as recommended by the Auditor/Treasurer, to be paid from the data processing budgeted monies. On motion of Mr. Devine, seconded by Mr. Johannsen and carried unanimously, the following resolution was adopted and the Coordinator was directed to forward same to the State Auditor: RESOLUTION NO. 02010605 WHEREAS, Minnesota Statutes 6.79 allows local governments to submit to the State Auditor proposed reforms to state mandates, and WHEREAS, mandate proposals will be listed on the State Auditor’s website, along with the name of the local government submitting the proposal, and WHEREAS, the Hubbard County Board of Commissioners supports the concepts of mandate reform and urges the Minnesota Legislature to give serious consideration of all proposals made by cities, townships and counties. NOW THEREFORE BE IT RESOLVED, the Hubbard County Board of Commissioners here by adopts the following mandate proposals and directs the County Coordinator to submit this listing to the State Auditor: Mandate Relief Requested Statutory Citation Comments Eliminate the requirement MS 297A.61-63 Shifts the burden from a use that local governments pay tax to a property tax state and use taxes 7
  8. 8. Eliminate the second MS 279.09 Reduces the cost of publication of the collecting delinquent taxes delinquent tax list Eliminate the second MS 375.17-Subd. 3 Reduces the cost of publication of the financial publications statement On motion of Mr. Johannsen, seconded by Mr. Devine and carried unanimously, the Multi-Year Audit Agreement with the auditing firm of Hoffman, Dale & Swenson, PLLC was approved for three years (2006, 2007, and 2008) in the amount of $37,390 per year and the Chairman and the Auditor were authorized to sign same. Coordinator: On motion of Mr. Devine, seconded by Mr. Nelson and carried unanimously, the County Attorney’s utilization of on-call personnel on January 24, and 25, 2006, was authorized, as recommended by the Coordinator. By consensus of the Board, the regular board work session scheduled for February 8, 2006, at 9:00 p.m. was cancelled. By consensus of the Board, the commissioner attendance of the Association of Minnesota Counties (AMC) Legislative Meetings scheduled for March 29 & 30, 2006 was authorized as needed. On motion of Mr. Johannsen, seconded by Mr. Robinson and carried with Mr. Nelson abstaining, the payment of the social service bills was approved as submitted. Coordinator, Jack Paul reported the submission of the 2006 Pay Equity Report had been completed prior to January 31, 2006. On motion of Mr. Nelson, seconded by Mr. Devine and carried unanimously, the following resolution was adopted: RESOLUTION NO. 02010606 WHEREAS, an application has been received from Wolf Lake Wolf Pack Baseball, Inc. Johnson Street, Wolf Lake, MN 56593, for a renewal of License #B-02516 Minnesota Lawful Gambling LG200R Premises Permit to conduct gambling at the Dorset Cafe, Park Rapids, MN, 56470, in Henrietta Township in the County of Hubbard, Minnesota, and WHEREAS, the Hubbard County Board of Commissioners has no objection to the granting of said application, now, therefore, BE IT RESOLVED, that the aforesaid application be, and the same hereby is, approved, and BE IT FURTHER RESOLVED, that the waiting period prior to consideration of this application, if any, be waived. On motion of Mr. Frank, seconded by Mr. Devine and carried unanimously, a work session was scheduled for February 22, 2006, at 3:30 p.m. with the representatives of the MINNCAN Pipeline Expansion Project along with representatives of Lake Hattie, Lake Alice, Clover, Arago, Todd and Straight River Townships to be invited by MINNCAN and the Public Works 8
  9. 9. Coordinator, Environmental Services Officer and the Coordinator. Committee Reports: Commissioners reported on the following meetings attended with no action required at this time: Kitchigami Regional Library, Northwestern Minnesota Juvenile Center, and GIZIIBII Resource Conservation & Development Council. Environmental Services: On motion of Mr. Robinson, seconded by Mr. Johannsen and carried unanimously, the Individual Septic Treatment System Purchase of Service agreement was approved for 2006 utilization and completion of two agreements with the following parties were authorized: Bruce Otto and Al Winterberger. On motion of Mr. Robinson, seconded by Mr. Nelson and carried unanimously, the review of three ISTS violations and an after-the-fact trailer and deck permit violation to the County Attorney was approved for litigation, if necessary. There being no further business before the Board the Chairman adjourned the meeting at 1:18 p.m. /s/ Floyd Frank Chairman Hubbard County Board of Commissioners ATTEST: /s/ Jack Paul Hubbard County Coordinator 9

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