Page 1 of 5
Agreement 084/DA/033/XX - Rental Car Services – Enterprise Rent-a-Car
Systemwide Strategic Sourcing Program
UNIVERSITY PRICE SCHEDULE
DATE ISSUED: May 19, 2006
COMMODITY: Car Rental Services– Official UC Business Only
VENDOR NAME: Enterprise Rent-a-Car
VENDOR CATEGORY: Large Business
SUPPLEMENT NO: 9
EFFECTIVE DATES: 4/16/99 – 12/31/2009
ISSUE ORDERS TO: Your Local Enterprise Location
RESERVATIONS: Your Local Enterprise Location
VENDOR CONTACT: Lisa Holmes
CONTACT PHONE: 916-787-4733 / cell 916-240-1169
CAMPUS/REGION: All locations
PAYMENT TERMS: N/A
Supplement #9 is issued to amend the agreement to reinstate all insurance coverage.
*** UC RECAP #UCSYST must be used to receive Corporate Rates and benefits. ***
University of California Systemwide Contract
Customer Number “UCSYST”
Page 2 of 5
Any California Location
DAILY WEEKLY MONTHLY
Compact Ford Escort, Dodge Neon 39.00 249.00 899.00
Intermediate Ford Focus, Toyota Corolla 42.00 265.00 925.00
Standard Pontiac GrandAm,Dodge Stratus 45.00 279.00 949.00
Full Size Ford Taurus, Mitsubishi Galant 47.00 304.00 999.00
Premium Pontiac Bonneville,Toyota Camry55.00 364.00 1100.00
Mini Van Chevy Astro, Ford Windstar 64.00 399.00 1340.00
Large Van 15 Passenger Ford E350 95.00 580.00 1940.00
Truck (4 X 4) Ford F150, Dodge Ram 79.00 390.00 1250.00
Medium SUV Nissan Pathfinder, Ford Explorer 79.00 390.00 1250.00
Large 4 X 4 Ford Expedition,Chevy Suburban105.00 640.00 1750.00
• Rates are per day/week and include Unlimited Miles.
• These rates include collision damage waiver and $300,000 of third party liability.
• Models are subject to availability. A model of car may be requested but is not guaranteed. This is
not a complete listing of the vehicles available.
• These rates are guaranteed at any Enterprise Rent-A-Car location in California and will be subject to
a $7.00 per day surcharge at airport locations outside the State of California, except for New York
where the surcharge will be $14.00 per day.
• Enterprise has the right to review these rates yearly and make necessary price increases effective
one year from the starting date of the contract. In no case shall the rate increase exceed the CPI for
the previous calendar year. The CPI will be calculated according to the Consumer Annual Average
for California which will be supplied by the State of California, Department of Finance, Economic
Research Section, Sacramento, California telephone number 916-322-2263.
LOSS, DAMAGE & LIABILITY INSURANCE:
Loss and Damage
The Loss Damage Waiver is included in the rental rate for all official UC business rentals at US
locations. Enterprise waives its right to collect for loss and damage to the rental vehicle, regardless of
Page 3 of 5
rate selected, provided the renter and any authorized driver have complied with the terms of the
standard Rental Agreement.
For all business rentals originating at US locations Enterprise will provide automobile liability insurance
or a qualified self-insurance arrangement, protecting the renter on a primary basis with respect to other
insurance for bodily injury or death to another and for property damage other than to the rental vehicle,
regardless of the rate selected, provided that the renter and any authorized driver have complied with
the terms of the standard Rental Agreement. In these instances, the limits of automobile liability shall
be $300,000 each person, $300,000 each accident and $25,000 for property damage.
Each UC location’s Materiel Management unit shall advise UC employees that the liability program
applies to their business rentals only, where “business rental” is defined as rentals for which the renter
is reimbursed, in whole or in part, by The Regents of the University of California.
Renters will be requested to provide proof that a rental was a business rental as defined above in the
event that they are involved in an accident. If renter can not provide such verification, Enterprise is not
obligated to honor insurance protection for that person.
If an eligible renter fails to provide the University corporate identification number at the time of rental,
the University may verify their eligibility at a later date to satisfy the requirements of this Agreement. If
the renter is involved in an accident and a claim is not submitted, and the identification number was not
presented at the time of rental or was inadvertently left off the Rental Agreement by the rental agency, a
written verification by the University, either through the campus location of the renter or the University of
California Davis Campus or Office of the President, will satisfy the requirement for the terms and
conditions of this Agreement including the Vehicle Damage Waiver and Liability Insurance coverage
provided by the Rental Car Agency as included in the rental fees.
TERMS AND CONDITIONS:
1. University of California standard purchase order terms and conditions Attachment A, attached
hereto, apply to this order.
Page 4 of 5
2. Invoices are to be rendered only after the items or services on this contract have been furnished.
Invoices must be itemized, all applicable discounts identified, and must reference purchase order
3. Vendor shall provide all rebates, credits, incentives earned, used or on account. Checks shall be
made payable to “The Regents of The University of California” and mailed to:
University of California
One Shields Avenue
Davis CA 95616
** The following notation must be included on each check:
“Strategic Sourcing Patronage Incentive Payment: 3-MMEP000”
** Quarterly statements should be mailed to the attention of Ken Woodard, Associate Director
at The University of California, Davis, Materiel Management – Strategic Sourcing, 202 Cousteau
Place Suite 205 Davis, CA 95616.
4. Electronic contract utilization reports (totals for systemwide and also broken out by locations with
separate ID numbers) are required on a quarterly basis and should be emailed directly to the
Strategic Department of UC Davis to firstname.lastname@example.org with a copy to
email@example.com. These should include at a minimum the total number of vehicles
rented, total rentals by vehicle class, total number of rental days annually, average rental days
per transaction and the top cities/locations that rentals were processed. Please include any
other data beneficial to the administration of this contract.
5. This order shall be subject to the examination and audit by the California State Auditor for a period
of three (3) years after final payment under this order. The examination and audit shall be confined
to those matters connected with the performance of the contract, including but not limited to, the
costs of administering the contract.
Departments are required to verify that the invoice matches the Systemwide Agreement as to vendor,
price, F.O.B, delivery and invoice terms. If verification is not possible, please contact Strategic Sourcing
For Enterprise Rent-A-Car For the Regents of The University of California
Page 5 of 5
Lisa Holmes Ken Woodard – Associate Director
State of California Account Manager Materiel Management Contracting Services
University Contact: Nicole R. Lack, CPIM
Commodity Manager: Ken Woodard