OPNAVINST 3120.32C                                               11 April 1994represents the head of department and is res...
OPNAVINST 3120.32C CH-1                                          29 July 1996        (2) Keep informed of the capabilities...
OPNAVINST 3120.32C CH-1                                          29 July 1996preparation for advancement in rating, includ...
OPNAVINST 3120.32C                                                 11 April 1994        (24) Ensure damage control equipme...
OPNAVINST 3120.32C                                                      11 April 1994    c. ORGANIZATIONAL RELATIONSHIPS. ...
OPNAVINST 3120.32C                                                    11 April 1994   b.     DUTIES, RESPONSIBILITIES, AND...
OPNAVINST 3120.32C                                               11 April 1994        (4) Screen and sign documents prepar...
OPNAVINST 3120.32C                                                    11 April 1994               (c) Document all correct...
SORN OPNAVINST 3120.32c DivLCPO DivLPO WCS Responsibilities
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SORN OPNAVINST 3120.32c DivLCPO DivLPO WCS Responsibilities

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SORN OPNAVINST 3120.32c DivLCPO DivLPO WCS Responsibilities

  1. 1. OPNAVINST 3120.32C 11 April 1994represents the head of department and is responsible for thefunctioning of the department. b. DUTIES, RESPONSIBILITIES, AND AUTHORITY. The departmentduty officer will: (1) Carry out the functions of the head of the departmentin his/her absence. (2) Make frequent inspections of departmental spaces toensure physical security and good order and discipline. (3) Make reports to the Command Duty Officer or theExecutive Officer, as required. (4) Perform other assigned duties. c. ORGANIZATIONAL RELATIONSHIPS. The department dutyofficer will report to the Command Duty Officer for the function-ing security, good order, and discipline of the department and tothe head of the department for functional direction and assign-ment to watches. Members of the department will report tohim/her as prescribed in the department organization plan.360. DIVISION ORGANIZATION. The functional guides in thissection are general and apply to a division officer and anyassistants in all types of units. when developing departmentalorganization manuals, department heads should prepare supplemen-tary guides for each division officer, setting forth theresponsibilities and relationships for each assignment in thedepartment. In smaller divisions, the functions of the divisionjunior officer and division training assistant may be assigned toa petty officer or be assumed by the division officer. Figure3-4 illustrates the basic organization of a division. Theorganization may be modified to meet the needs of particulardivisions.361. DIVISION OFFICER (DO) a. BASIC FUNCTION. A division officer will be assigned bythe Commanding Officer to command a division of the unitsorganization. b. DUTIES, RESPONSIBILITIES, AND AUTHORITY. A divisionofficer will: (1) Be responsible, under the head of the department, forthe duties assigned to the division and for the conduct ofsubordinates, following regulations and orders of the CommandingOfficer and other superiors. 3-145 Enclosure (1)
  2. 2. OPNAVINST 3120.32C CH-1 29 July 1996 (2) Keep informed of the capabilities and needs of eachsubordinate, and within his/her authority, takes actions tomaintain the efficiency of the division and welfare and morale ofsubordinates. (3) Suppress improper language, unseemly noise anddisturbances, encourage financial management, discourageindebtedness, alcohol abuse, and improper personal behavior, suchas sexual harassment, and promote equal opportunity. (4) Report to the Executive Officer, via the departmenthead, infractions of regulations, orders, and instructions whichwarrant disciplinary action. (5) By personal supervision and frequent inspection,ensure that spaces, equipment, and supplies assigned to thedivision are satisfactorily maintained. (6) Promptly report to the department head repairs whichmay be required or other defects which need correction whichhe/she is unable to effect. (7) Instruct subordinates in applicable safety precau-tions, and require strict observance. (8) Maintain a copy of this instruction and other ordersfor the division, and ensure that the pertinent parts are postedwhere accessible to subordinates. (9) Ensure optimum material readiness within thedivision. (10) Administer PQS (if PQS has been implemented) withinthe division, and provide personnel with guidance and incentivesfor accomplishing PQS. Designate petty officers qualified toauthenticate completion of individual PQS qualifications. (SeeChapter 8). (11) Direct the operation of the division through leadingpetty officers as prescribed in the division organization. (12) Assign personnel to watches and duties within thedivision, and develop rotation programs for battle stations,watches, and general duties to ensure the training andproficiency of assigned personnel. (13) Schedule and conduct training for division per-sonnel. Division training should include indoctrination of newpersonnel, including review of member’s Navy Goal Card; 3-147 Enclosure (1)
  3. 3. OPNAVINST 3120.32C CH-1 29 July 1996preparation for advancement in rating, including correspondencecourses and personnel advancement requirement in both militaryand professional subjects; individual instruction and drills inunit duties; team training in operational requirements of thedivision; instruction in principles of effective leadership; andindividual training through Defense Activity for NontraditionalEducation Support (DANTES). The division officer will obtainguidance from the educational services officer. (14) Initiate enlisted performance evaluation sheets forpersonnel of the division. (See NAVMILPERSMAN and BUPERSINST1616.9A.) (15) Maintain a division notebook to include the NavyGoal Card and containing personal data, training data, a spaceand equipment responsibility log, the watch and battle stationsto be manned, and other useful data for the orientation ofrelieving officer and for ready reference (Standard record forms- NAVPERS 1070/6, Division Officers Personnel Record Form -which may be filed in a three-ring binder are available throughthe general supply system). (16) Be responsible for all forms, reports, and cor-respondence originated or maintained by the division. (17) Maintain a division organization manual and otherdirectives necessary for division administration. (18) Ensure that prescribed security measures arestrictly observed by personnel of the division. (19) Make recommendations for personnel transfers andchanges in the division allowance to the department head. (20) Forward requests for leave, liberty, and specialprivileges with recommendations. (21) Conduct periodic inspections, exercises, and mustersto evaluate performance and discipline in the division. Initiateappropriate disciplinary and administrative action following UCMJand other regulatory directives. (22) Cooperate with other division officers in thedepartment, and recommend improvements in departmental policiesand procedures to the department head. (23) Supervise the performance of the work centers withinthe division in carrying out the shipboard maintenance andmaterial management system. 3-148 Enclosure (1)
  4. 4. OPNAVINST 3120.32C 11 April 1994 (24) Ensure damage control equipment, fittings, andcheckoff list, in assigned spaces are in proper workingcondition and properly labeled. (25) Ensure only authorized personnel operate electricaland electronic equipment under proper supervision. (26) Frequently inspect assigned spaces and work centersand remove unauthorized or unsafe electrical equipment. (27) Maintain records of personnel receiving electricalsafety training as required by this article. (28) Approve or disapprove and maintain records of indi-vidual requests to have personally owned electric/electronicequipment on board. Equipment must be inspected and found safebefore approval by the division officer. (29) Maintain a list of portable electrical equipmentunder his/her cognizance. (30) Administer the Divisional Retention Program. (31) Supervise the division damage control (safety) pettyofficer in safety matters. c. ORGANIZATIONAL RELATIONSHIPS. The division officer willreport to the department head regarding assigned duties. Thefollowing personnel will report to the division officer: (1) The junior division officer regarding assignedduties. (2) Warrant officers, when so assigned, for theperformance of their duties as technical or material assistants. (3) The leading chief petty officer or petty officer, forthe daily operations in the division.362. JUNIOR DIVISION OFFICER (JDO) a. BASIC FUNCTION. The junior division officer will assistthe division officer in coordinating and administering thedivision and develops a thorough understanding of the functions,directives, and equipment of the division in preparation fordivision officer duties. b. DUTIES, RESPONSIBILITIES, AND AUTHORITY. Contingent uponthe division organization, the junior division officer will: 3-149 Enclosure (1)
  5. 5. OPNAVINST 3120.32C 11 April 1994 c. ORGANIZATIONAL RELATIONSHIPS. The division trainingassistant will report to the division officer. Enlistedpersonnel assigned will report to the division training assis-tant.364. DIVISION LEADING (CHIEF) PETTY OFFICER (LPO) a. BASIC FUNCTIONS. The chief petty officer or pettyofficer designated by the division officer as the leading pettyofficer normally will be the senior chief petty officer or pettyofficer in the division. The leading petty officer will assistthe division officer in administering, supervising, and trainingdivision personnel. b. DUTIES, RESPONSIBILITIES, AND AUTHORITY (1) Assist the division officer in preparing watch andliberty lists for division personnel. (2) Assist in assigning personnel in cleaning stations,and supervising assigned petty officers in their cleaning duties. (3) Prepare, for submission to the division officer,requisitions required to maintain allowances. (4) Assist in training and PQS qualification of divisionpersonnel. (5) Under the supervision of the division officer, assigntasks and generally supervise the division section leaders. (6) Supervise the division damage control petty officerin his/her duties. (7) Perform other duties as assigned. c. ORGANIZATIONAL RELATIONSHIPS. The division leading pettyofficer will report to the junior division officer. The workcenter supervisor will report to the division leading pettyofficer.365. DIVISION DAMAGE CONTROL PETTY OFFICER (DCPO) a. BASIC FUNCTION. The division damage control pettyofficer will be responsible, under the division leading pettyofficer, for damage control functions of the division and relatedmatters. 3-152 Enclosure (1)
  6. 6. OPNAVINST 3120.32C 11 April 1994 b. DUTIES, RESPONSIBILITIES, AND AUTHORITY (1) Know all phases of the ships damage controlorganization and procedures. (2) Assist in instructing division personnel in damagecontrol, fire fighting, and NBC defense procedures. (3) Ensure preparation and maintenance of damage controlcheck-off lists for the divisions spaces. (4) Supervise setting of specified material conditionswithin division spaces, and make reports as required. (5) Ensure completion of all required PMS for damagecontrol in accordance with OPNAVINST 4790.4B (NOTAL). (6) Act as division safety petty officer and ensuresafety precautions and danger signs are posted in requireddivision spaces. (7) Assist the division officer in inspecting divisionalspaces for cleanliness and preservation. (8) Perform other duties assigned. c. ORGANIZATIONAL RELATIONSHIPS. The division damagecontrol petty officer will report to the work center supervisor.Division personnel assigned to damage control duties will reportto the division damage control petty officer.366. WORK CENTER SUPERVISOR (WCS) (OTHER THAN AVIATION UNITS) a. BASIC FUNCTION. The work center supervisor will be thesenior petty officer in charge of a maintenance group and will beresponsible to the department head, via the division officer, for3-M system operation within the work center. b. DUTIES, RESPONSIBILITIES, AND AUTHORITY (1) Be trained in the 3-M system. (2) Have a working knowledge of all provisions inChapters 1, 2, and 3 of the 3-M Manual (OPNAVINST 4790.4B(NOTAL)). (3) Be thoroughly acquainted with all instructionspertaining to the 3-M system. 3-153 Enclosure (1)
  7. 7. OPNAVINST 3120.32C 11 April 1994 (4) Screen and sign documents prepared by personnel inthe work center following OPNAVINST 4790.4B (NOTAL). (5) Provide 3-M instruction for newly assigned personnelwithin the maintenance group. (6) Be aware of and disseminate to personnel in the workcenter all new developments in the 3-M system. (7) Ensure that personnel in the work center comply withrequirements of the 3-M system and with applicable environmentalprotection laws and regulations. (8) Prepare the PMS weekly work center schedule. (9) Periodically inspect 3-M software and hardware forlegibility and completeness. (10) Review Maintenance Requirements Cards (MRCs) andsubmit discrepancies by PMS Feedback Report (OPNAV 4790/7B)following OPNAVINST 4790.4B (NOTAL). (11) Screen all documents for accuracy and legibilityprior to submission to the department 3-M assistant. (12) Advise the department head and division officerconcerning inability to complete scheduled maintenance and anyother problems involving 3-M operation. (13) Ensure that the status of work center maintenance iscorrectly reflected on the departmental maintenance controlboard. (14) Assign personnel to perform PMS actions and checkthat they are done following the MRCs. (15) Ensure that all corrective maintenance actions areproperly documented. (16) Require all personnel assigned to the work centerto: (a) Be familiar with the weekly work center schedule,MRCs, Tag Guide Lists (TGL), Equipment Guide Lists (EGL), andother necessary documentation following OPNAVINST 4790.4B(NOTAL). (b) Carry out assigned maintenance responsibilitiesunder PMS. 3-154 Enclosure (1)
  8. 8. OPNAVINST 3120.32C 11 April 1994 (c) Document all corrective maintenance actions. (d) Record completion of preventive maintenanceactions on the weekly work center schedule. (e) Record any discrepancy noted or identified asdeferred maintenance requirement for future accomplishment. (f) Inform the work center supervisor of inability tocomplete scheduled maintenance and any other problems in 3-Moperation. (g) Perform other duties assigned. c. ORGANIZATIONAL RELATIONSHIPS. The work center supervisorwill report to the leading petty officer and the department 3-Massistant. All personnel assigned to the work center will reportto the work center supervisor. d. Work center supervisors in aviation units should refer toOPNAVINST 4790.2E (NOTAL) for additional duties unique toaviation.370. MARINE DETACHMENTS AFLOAT a. APPROPRIATE DUTIES (1) The primary duty of Marine detachments afloat is thesecurity of weapons per OPNAVINST C8126.1 (NOTAL). Operationaland administrative control of Marine detachments afloat is vestedin the Commanding Officer of the ship. (2) Performing the duties as listed below, providedassignment to these duties does not degrade the Marine detach-ments capability to perform its primary mission and they do notpreclude the Marine detachment from sharing equitably in theships liberty program. (a) Gun crews. (b) Ceremonial duties, shore patrol, mess duty,laundry duty, mail handling, and working parties which areassigned on a pro rata basis to the entire ships company. b. INAPPROPRIATE DUTIES (1) Performing duties as orderlies aboard Navy Ships. (2) Performing in any supervisory position involved inadministration of the ships brig. 3-155 Enclosure (1)

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