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Procurement & Government Contracting Compliance (Series: Corporate & Regulatory Compliance Bootcamp)

The volume and complexity of transactions related to procurement are some of the reasons that transactions with the government are most vulnerable to corruption. State and federal regulatory compliance can be tough to navigate and the process can make even routine sales and marketing practices vulnerable to civil and criminal liability. This webinar analyzes the regulatory framework, including identification of some of the legal risks in solicitations, pre- and post-award bid protests, contract compliance, change orders, and contract claims and disputes. The webinar also discusses defense strategies of a company that is accused of fraud or civil non-compliance. To view the accompanying webinar, go to: https://www.financialpoise.com/financial-poise-webinars/procurement-government-contracting-compliance-2019/

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Copyright © 2019 by DailyDAC, LLC d/b/a Financial Poise Webinars™
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Copyright © 2019 by DailyDAC, LLC d/b/a Financial Poise Webinars™
Receive our free weekly newsletter at www.financialpoise.com/subscribe
Practical and entertaining education for
attorneys, accountants, business owners
and executives, and investors.
2
Copyright © 2019 by DailyDAC, LLC d/b/a Financial Poise Webinars™
Receive our free weekly newsletter at www.financialpoise.com/subscribe
DISCLAIMER
The material in this webinar is for informational purposes only. It should not be
considered legal, financial or other professional advice. You should consult with an
attorney or other appropriate professional to determine what may be best for your
individual needs. While Financial Poise™ takes reasonable steps to ensure the information
it publishes is accurate, Financial Poise™ makes no guaranty in this regard.
About this PowerPoint: if you are looking at this PowerPoint without the benefit of
listening to the conversation that surrounded it then you are doing yourself a disservice.
This PowerPoint was prepared in contemplation of being viewed in conjunction with
listening to a one hour webinar on the topic
3
Copyright © 2019 by DailyDAC, LLC d/b/a Financial Poise Webinars™
Receive our free weekly newsletter at www.financialpoise.com/subscribe
MEET THE FACULTY
Moderator:
Michael Skopets – Baxter
Panelists:
Jeniffer M. De Jesus Roberts – Alston & Bird LLP
Ben Kacher – Verizon
Rafael X. Zahralddin – Elliott Greenleaf
4
Copyright © 2019 by DailyDAC, LLC d/b/a Financial Poise Webinars™
Receive our free weekly newsletter at www.financialpoise.com/subscribe
ABOUT THIS WEBINAR:
Procurement & Government Contracting
Compliance
The volume and complexity of transactions related to procurement are some of the reasons
that transactions with the government are most vulnerable to corruption. State and federal
regulatory compliance can be tough to navigate and the process can make even routine
sales and marketing practices vulnerable to civil and criminal liability. This webinar
analyzes the regulatory framework, including identification of some of the legal risks in
solicitations, pre- and post-award bid protests, contract compliance, change orders, and
contract claims and disputes. The webinar also discusses defense strategies of a company
that is accused of fraud or civil non-compliance.
5
Copyright © 2019 by DailyDAC, LLC d/b/a Financial Poise Webinars™
Receive our free weekly newsletter at www.financialpoise.com/subscribe
ABOUT THIS SERIES:
Corporate & Regulatory Compliance
Boot Camp
This webinar series covers corporate and regulatory compliance as it relates to
procurement and government contracting, the Foreign Corrupt Practices Act, data privacy
and social media. The various episodes examine these topics from a company’s
perspective, delving into compliance issues that pertain to specific company practices
across industries and borders and impact companies of all sizes and types.
6

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Procurement & Government Contracting Compliance (Series: Corporate & Regulatory Compliance Bootcamp)

  • 1. Copyright © 2019 by DailyDAC, LLC d/b/a Financial Poise Webinars™ Receive our free weekly newsletter at www.financialpoise.com/subscribe Cover image is being created. Will add later. 1
  • 2. Copyright © 2019 by DailyDAC, LLC d/b/a Financial Poise Webinars™ Receive our free weekly newsletter at www.financialpoise.com/subscribe Practical and entertaining education for attorneys, accountants, business owners and executives, and investors. 2
  • 3. Copyright © 2019 by DailyDAC, LLC d/b/a Financial Poise Webinars™ Receive our free weekly newsletter at www.financialpoise.com/subscribe DISCLAIMER The material in this webinar is for informational purposes only. It should not be considered legal, financial or other professional advice. You should consult with an attorney or other appropriate professional to determine what may be best for your individual needs. While Financial Poise™ takes reasonable steps to ensure the information it publishes is accurate, Financial Poise™ makes no guaranty in this regard. About this PowerPoint: if you are looking at this PowerPoint without the benefit of listening to the conversation that surrounded it then you are doing yourself a disservice. This PowerPoint was prepared in contemplation of being viewed in conjunction with listening to a one hour webinar on the topic 3
  • 4. Copyright © 2019 by DailyDAC, LLC d/b/a Financial Poise Webinars™ Receive our free weekly newsletter at www.financialpoise.com/subscribe MEET THE FACULTY Moderator: Michael Skopets – Baxter Panelists: Jeniffer M. De Jesus Roberts – Alston & Bird LLP Ben Kacher – Verizon Rafael X. Zahralddin – Elliott Greenleaf 4
  • 5. Copyright © 2019 by DailyDAC, LLC d/b/a Financial Poise Webinars™ Receive our free weekly newsletter at www.financialpoise.com/subscribe ABOUT THIS WEBINAR: Procurement & Government Contracting Compliance The volume and complexity of transactions related to procurement are some of the reasons that transactions with the government are most vulnerable to corruption. State and federal regulatory compliance can be tough to navigate and the process can make even routine sales and marketing practices vulnerable to civil and criminal liability. This webinar analyzes the regulatory framework, including identification of some of the legal risks in solicitations, pre- and post-award bid protests, contract compliance, change orders, and contract claims and disputes. The webinar also discusses defense strategies of a company that is accused of fraud or civil non-compliance. 5
  • 6. Copyright © 2019 by DailyDAC, LLC d/b/a Financial Poise Webinars™ Receive our free weekly newsletter at www.financialpoise.com/subscribe ABOUT THIS SERIES: Corporate & Regulatory Compliance Boot Camp This webinar series covers corporate and regulatory compliance as it relates to procurement and government contracting, the Foreign Corrupt Practices Act, data privacy and social media. The various episodes examine these topics from a company’s perspective, delving into compliance issues that pertain to specific company practices across industries and borders and impact companies of all sizes and types. 6
  • 7. Copyright © 2019 by DailyDAC, LLC d/b/a Financial Poise Webinars™ Receive our free weekly newsletter at www.financialpoise.com/subscribe EPISODES IN THIS SERIES 6/6/19 Episode #1: Procurement & Government Contracting Compliance 7/11/19 Episode #2: Foreign Corrupt Practices Act Compliance 8/8/19 Episode #3: Data Privacy Compliance 7 Dates shown are premiere dates. All webinars will be available On Demand approximately 4 weeks after they premiere.
  • 8. Copyright © 2019 by DailyDAC, LLC d/b/a Financial Poise Webinars™ Receive our free weekly newsletter at www.financialpoise.com/subscribe Episode #1: Procurement & Government Contracting Compliance 8
  • 9. Copyright © 2019 by DailyDAC, LLC d/b/a Financial Poise Webinars™ Receive our free weekly newsletter at www.financialpoise.com/subscribe PROCUREMENT AND GOVERNMENT CONTRACTS • Government contracting covers a wide range of services and products. • The Department of Defense is the largest government purchasing agency (aircraft components and accessories, electronic components, instruments and laboratory equipment, and vehicular equipment, among other goods and services). E.g. the 2017 Fiscal Year (Oct. 1, 2016-Sept. 30, 2017) DOD procurement budget was approximately $112.3 billion. • There is also a great deal of goods and services that are subcontracted by government contractors to other businesses, with the construction industry being the largest sector with subcontracts. 9
  • 10. Copyright © 2019 by DailyDAC, LLC d/b/a Financial Poise Webinars™ Receive our free weekly newsletter at www.financialpoise.com/subscribe PROCUREMENT AND GOVERNMENT CONTRACTS (cont’d) • Compliance issues arise whether you are a prospective or actual contractor (or subcontractor). • There are also state rules, regulations, and laws that affect compliance for state contracts. 10
  • 11. Copyright © 2019 by DailyDAC, LLC d/b/a Financial Poise Webinars™ Receive our free weekly newsletter at www.financialpoise.com/subscribe LAW (FEDERAL) • Individual government employees are bound by rules to ensure that every citizen can have complete confidence in the integrity of the Federal Government, shall not hold financial interests that conflict with their performance of duty, and shall not give preferential treatment to any private organization or entity. Standards of Ethical Conduct for Employees of the Executive Branch, 5 C.F.R § 2635 (as amended, at 76 FR 38547 (July 1, 2011)). • Company representatives must be briefed or trained on the tenets of ethical standards for federal employees before meeting with individual government employees, to ensure an appropriate understanding of the target audience’s restrictions and avoid violations of any rules or statutes. • The Federal Government, through the Office of Government Ethics (OGE), delineates the principles of ethical conduct for federal employees and provides instruction on the application of these principles when situations are not otherwise specifically addressed by regulation. 11
  • 12. Copyright © 2019 by DailyDAC, LLC d/b/a Financial Poise Webinars™ Receive our free weekly newsletter at www.financialpoise.com/subscribe LAW (FEDERAL) (cont’d) • In instances of uncertainty, OGE encourages employees to seek advice from agency ethics officials, and where a matter involves any appearance of conflicts, OGE prescribes that circumstances be judged from the perspective of a reasonable person with knowledge of the relevant facts. 5 C.F.R. § 2635.107. • The Federal Acquisition Regulation (FAR) governs procurement by federal government executive agencies. • The FAR authorizes federal government agencies to issue or authorize agency-specific regulations that implement or supplement the FAR. • These implementing or supplementing regulations are parallel to the FAR in format, arrangement and numbering. 12
  • 13. Copyright © 2019 by DailyDAC, LLC d/b/a Financial Poise Webinars™ Receive our free weekly newsletter at www.financialpoise.com/subscribe FEDERAL PROCUREMENT • Regulations reflect public policy, and make contracting with the government very different from contracts with the public sector. • Terms heavily favor the government. • Selection is based on an open, uniform, and competitive process because the U.S. government is spending the taxpayers’ money and to promote the efficient use of this money. 13
  • 14. Copyright © 2019 by DailyDAC, LLC d/b/a Financial Poise Webinars™ Receive our free weekly newsletter at www.financialpoise.com/subscribe POLICY CONSIDERATIONS (FEDERAL) • Employee/worker protections. • Environmental regulations and considerations. • Geopolitical and national security issues and requirements (including cyber and information security). • Supply chain considerations. • Ethical considerations and requirements. • False Claims Act (FCA). 14
  • 15. Copyright © 2019 by DailyDAC, LLC d/b/a Financial Poise Webinars™ Receive our free weekly newsletter at www.financialpoise.com/subscribe POLICY CONSIDERATIONS (FEDERAL) (cont’d) • Examples and related considerations: • Cost/pricing issues • Competition and competition conflict issues • Nondiscrimination, affirmative action in hiring laws, and programs that promote the participation of small businesses, and minority and women-owned businesses, in the contracting process. • Certain contracts must be regulated for wage-hour and drug-free workplace compliance. ✓ Examples of wage-hour compliance are: o the Service Contract Act, o the Contract Work Hours and Safety Standards Act, o the Davis-Bacon Act, and o the Walsh-Healey Public Contracts Act. • Lobbying activities and sometimes political contributions and governmental conflicts of interest must be disclosed. 15
  • 16. Copyright © 2019 by DailyDAC, LLC d/b/a Financial Poise Webinars™ Receive our free weekly newsletter at www.financialpoise.com/subscribe PROCUREMENT METHODS • To fulfill the FAR’s requirement that it use competitive procedures to award contracts, the federal government typically uses one of the following methods: ✓ Contracting by negotiation; ✓ Sealed bid / LPTA (lowest price technically acceptable) process; ✓ Sole-sourcing; ✓ Other transaction authority (OTA); or ✓ Simplified acquisition procedures. 16
  • 17. Copyright © 2019 by DailyDAC, LLC d/b/a Financial Poise Webinars™ Receive our free weekly newsletter at www.financialpoise.com/subscribe SEALED BIDS • Invitations for bid (IFBs) are used when bids are evaluated primarily on price. • IFBs must clearly describe the government’s requirements, including bid preparation instructions and details concerning payment, technical data and specifications and be timely submitted. • Responsive and Responsible lowest bid will win. • Responsive = complying with the material aspects of the IFB. • Responsible = adequate financial resources, a satisfactory record of performance, integrity and business ethics, as well as the necessary organization, technical skills and facilities. 17
  • 18. Copyright © 2019 by DailyDAC, LLC d/b/a Financial Poise Webinars™ Receive our free weekly newsletter at www.financialpoise.com/subscribe CONTRACTING BY NEGOTIATION • Requests for proposal (RFPs) are used to solicit and then evaluate offers when the federal government needs to take into account factors in addition to price, such as past performance, technical excellence, management capability and personnel qualifications. • RFPs include the factors, and their relevant importance, that the government will use to evaluate proposals. • The standard in a competitive proposal is to choose the “best value.” 18
  • 19. Copyright © 2019 by DailyDAC, LLC d/b/a Financial Poise Webinars™ Receive our free weekly newsletter at www.financialpoise.com/subscribe PROCUREMENT METHODS - CONSIDERATIONS • “[I]n acquisitions where the requirement is clearly definable and the risk of unsuccessful contract performance is minimal, cost or price may play a dominant role in source selection. The less definitive the requirement, the more development work required, or the greater the performance risk, the more technical or past performance considerations may play a dominant role in source selection.” FAR section 15.101. • The Federal Government can award contracts without full and open competition under certain circumstances, such as when the number of potential sources is limited, under the simplified acquisition threshold ($100,000), and for certain other micro-purchase limits such as the contingency or defense operations for nuclear, biological, chemical or radiological attack limits ($15,000 within the U.S. and $25,000 outside of the U.S.). 19
  • 20. Copyright © 2019 by DailyDAC, LLC d/b/a Financial Poise Webinars™ Receive our free weekly newsletter at www.financialpoise.com/subscribe PROCUREMENT METHODS – CONSIDERATIONS (cont’d) • The Federal Government may also acquire goods and services in varying quantities for discounts associated with volume purchases through the Federal Supply Schedule (FSS) program, also known as the GSA Schedules Program or the Multiple Award Schedule Program. 20
  • 21. Copyright © 2019 by DailyDAC, LLC d/b/a Financial Poise Webinars™ Receive our free weekly newsletter at www.financialpoise.com/subscribe PROTESTS • An interested party in the federal government contracting process can file a protest with the contracting agency, the Government Accountability Office (GAO), or the Court of Federal Claims • An interested party is an actual or prospective offeror with direct economic interest that would be affected by the award of a contract or by failure to award a contract. • Federal government encourages interested parties to seek resolution with the agency before filing a protest with the GAO or in court. • Protests: ✓ Pre-award, or ✓ Post-award. 21
  • 22. Copyright © 2019 by DailyDAC, LLC d/b/a Financial Poise Webinars™ Receive our free weekly newsletter at www.financialpoise.com/subscribe ETHICS AND COMPLIANCE • Certain private sector practices are not acceptable in the federal government contracting marketplace. • Penalties include: ✓ suspension, ✓ debarment, ✓ contract termination, ✓ contract damages, and ✓ criminal sanctions. 22
  • 23. Copyright © 2019 by DailyDAC, LLC d/b/a Financial Poise Webinars™ Receive our free weekly newsletter at www.financialpoise.com/subscribe CONTRACTOR RESPONSIBILITY • Federal government contractors and subcontractors must be “responsible.” • A contractor or subcontractor is responsible when it has adequate financial resources, a satisfactory record of performance, integrity, and business ethics, and the necessary organization, technical skills, and facilities. • Pursuant to this requirement, failure to comply may result in suspension or debarment from federal contracting. • Suspended or debarred contractors are prohibited from receiving prime or subcontract awards, and agencies cannot solicit offers from, award contracts to, or consent to subcontracts with these contractors, unless the agency head determines that there is a compelling reason to deviate from the consequences of the suspension or debarment. 23
  • 24. Copyright © 2019 by DailyDAC, LLC d/b/a Financial Poise Webinars™ Receive our free weekly newsletter at www.financialpoise.com/subscribe CONFLICTS OF INTEREST (REVOLVING DOOR) • Federal government employees and officers are prohibited from participating “personally and substantially” in matters in which they or organizations in which they serve or with which they are negotiating for employment have a financial interest. • Employees and officers are subject to criminal sanctions. • Federal statute prohibits contractors from engaging in employment discussions or making employment offers to agency officials who participated personally and substantially in a federal contract in which the contractor participated. • Federal statute imposes various “revolving door” restrictions on federal government employees who have contracting responsibilities. 24
  • 25. Copyright © 2019 by DailyDAC, LLC d/b/a Financial Poise Webinars™ Receive our free weekly newsletter at www.financialpoise.com/subscribe REVOLVING DOOR CRIMINAL POST- EMPLOYMENT RESTRICTIONS • Restrictions on post-Government employment do not bar someone from working for any particular employer. • The restrictions are designed to address certain activities that involve, or may appear to involve, the unfair use of prior Government employment. • How these restrictions apply depends upon the employee’s position and duties during Government service. 25
  • 26. Copyright © 2019 by DailyDAC, LLC d/b/a Financial Poise Webinars™ Receive our free weekly newsletter at www.financialpoise.com/subscribe CRIMINAL RESTRICTIONS (OGE Pamphlet, Oct. 2007) • As an executive branch employee, you are barred permanently from trying to influence any Federal agency or court, by communications or appearances on behalf of someone other than yourself or the United States (i.e., “representational contacts”), on a matter that has parties (such as a contract, grant, or lawsuit) if you worked on that matter as a Government employee. If the matter was under your official responsibility during your last year of Government service, even if you did not personally participate in it, you are barred from making representational contacts about that matter for two years. 26
  • 27. Copyright © 2019 by DailyDAC, LLC d/b/a Financial Poise Webinars™ Receive our free weekly newsletter at www.financialpoise.com/subscribe CRIMINAL RESTRICTIONS (OGE Pamphlet, Oct. 2007) (cont’d) • If you served as a “senior employee” during your last year of Government service, you are subject to a one-year prohibition on making any representational contacts to your former agency on any matter, regardless of whether the matter involves parties or whether you previously worked on the matter. Senior employees include certain Presidential appointees, General and Flag Officers, most members of the Senior Executive Service (and some high-level employees in similar pay systems), and private- sector participants in the Information Technology Exchange Program. 27
  • 28. Copyright © 2019 by DailyDAC, LLC d/b/a Financial Poise Webinars™ Receive our free weekly newsletter at www.financialpoise.com/subscribe CRIMINAL RESTRICTIONS (OGE Pamphlet, Oct. 2007) (cont’d) • If you work for a large department, you should contact your ethics official and inquire about whether your department is divided into smaller components for post-employment purposes. If so, the restriction on your representational contacts, which otherwise would extend to your entire department, may be limited to a smaller subset of offices within your department. • If you served as a “very senior employee,” you are covered by a two-year cooling-off period with respect to representational contacts made to your former agency and to any Executive Schedule employee serving in any agency in the executive branch. Very senior employees include cabinet officers, the Vice-President, and certain very high-level White House staff. 28
  • 29. Copyright © 2019 by DailyDAC, LLC d/b/a Financial Poise Webinars™ Receive our free weekly newsletter at www.financialpoise.com/subscribe CRIMINAL RESTRICTIONS (OGE Pamphlet, Oct. 2007) (cont’d) • If you are a former senior or very senior employee, you are subject to a one-year prohibition on representing, aiding, or advising a foreign government or foreign political party, with an intent to influence any officer or employee of a department or agency. You also may be prohibited from representing a foreign entity before Congress. • If you worked on certain trade or treaty negotiations during your final year of Government service and have had access to certain restricted information, you are barred for one year from aiding or advising anyone other than the United States concerning those negotiations. • If you were a private-sector participant in the Information Technology Exchange Program, you may not aid, counsel, or assist in representing anyone other than the United States on any contract with the agency in which you served for one year after the end of your assignment. 29
  • 30. Copyright © 2019 by DailyDAC, LLC d/b/a Financial Poise Webinars™ Receive our free weekly newsletter at www.financialpoise.com/subscribe CRIMINAL RESTRICTIONS (OGE Pamphlet, Oct. 2007) (cont’d) • If you will be working for a firm that represented clients before either the executive branch or any court where the United States had an interest, you are prohibited from sharing in the profits earned by the firm for those matters. The restriction applies if the firm’s work before the Government occurred while you were employed by the Government. • If you were involved in certain large procurements or in the administration of contracts, you may not be able to accept compensation from certain contractors for one year. • If you are an attorney or other licensed professional, you should consult your local bar rules or similar professional code for any special restrictions on employment following Government service. • If your agency has special post-employment laws and regulations, you may be subject to additional requirements and restrictions not mentioned here. 30
  • 31. Copyright © 2019 by DailyDAC, LLC d/b/a Financial Poise Webinars™ Receive our free weekly newsletter at www.financialpoise.com/subscribe FEDERAL CRIMES • Giving, promising or offering anything of value to a public official because of an official act performed or to be performed by that official is a federal crime which includes giving anything of value to a public official with the intent to influence an official act or induce the public official to commit fraud or violate an official duty. • The Anti-Kickback Act prohibits giving anything of value to federal government prime contractors or subcontractors in order to improperly obtain or reward favorable treatment in if connection with a federal government prime contract or subcontract (an affirmative obligation to disclose if there are reasonable grounds to believe that the company, a subcontractor or an employee has engaged in this activity). 31
  • 32. Copyright © 2019 by DailyDAC, LLC d/b/a Financial Poise Webinars™ Receive our free weekly newsletter at www.financialpoise.com/subscribe FEDERAL CRIMES (cont’d) • Federal government, directly or indirectly, for payment. • False claims includes product substitution, overcharging, time-charging fraud, and false progress reports/certifications. • The False Statements Act broadly prohibits knowingly and willfully making a false statement or certification regarding a matter within the jurisdiction of any federal government agency. 32
  • 33. Copyright © 2019 by DailyDAC, LLC d/b/a Financial Poise Webinars™ Receive our free weekly newsletter at www.financialpoise.com/subscribe PROCUREMENT INTEGRITY ACT • The Act prohibits present and former U.S. officials, including members of the Armed Forces, from knowingly: ✓ Disclosing contractor bid or proposal information or source selection information before the award of a Federal agency procurement contracts. • Also prohibits other individuals from obtaining such information before the award of a Federal agency procurement contract. • Fines for individuals can be $50,000 plus twice the compensation received or offered. For corporations it can be $500,000 plus twice the compensation received or offered. • Individuals may be subject to five years in prison and contractors are subject to cancellation of the procurement, rescission of the contract, and debarment proceedings. 33
  • 34. Copyright © 2019 by DailyDAC, LLC d/b/a Financial Poise Webinars™ Receive our free weekly newsletter at www.financialpoise.com/subscribe CONTRACTOR BID OR PROPOSAL INFORMATION • Cost or Pricing Data (see, 10 U.S.C. section 2306a(h) and section 304A(h) of 41 U.S.C. section 254b(h)). • Indirect costs and direct labor rates. • Proprietary information about manufacturing processes, operations, or techniques marked by the contractor in accordance with applicable law or regulation. • Information marked by the contractor as “contractor bid or proposal information,” in accordance with applicable law or regulation. • Source selection information. • Information covered by the Privacy Act and Trade Secrets Act. 34
  • 35. Copyright © 2019 by DailyDAC, LLC d/b/a Financial Poise Webinars™ Receive our free weekly newsletter at www.financialpoise.com/subscribe SOURCE SELECTION INFORMATION • Bid prices submitted in response to a Federal agency solicitation for sealed bids, or lists of those bid prices before public bid opening. • Proposed costs or prices submitted in response to a Federal agency solicitation, or lists of those proposed costs or prices. • Source selection plans. • Technical evaluation plans. • Technical evaluations of proposals. 35
  • 36. Copyright © 2019 by DailyDAC, LLC d/b/a Financial Poise Webinars™ Receive our free weekly newsletter at www.financialpoise.com/subscribe SOURCE SELECTION INFORMATION (cont’d) • Cost or price evaluation of proposals. • Competitive range determinations that identify proposals that have a reasonable chance of being selected for award of a contract. • Rankings of bids, proposals, or competitors. • Reports and evaluations of source selection panels, boards, or advisory councils. • Other information marked as source selection information by the head of an agency or a contracting officer that would jeopardize the integrity or successful completion of the Federal agency procurement to which the information relates. 36
  • 37. Copyright © 2019 by DailyDAC, LLC d/b/a Financial Poise Webinars™ Receive our free weekly newsletter at www.financialpoise.com/subscribe CONTRACTOR BUSINESS CODE OF ETHICS • As of December 2007, contractors performing certain federal government contracts must have a written business code of ethics. • Federal contracts valued at more than $5 million must contain a clause requiring the contractors to have ethics policies in place and internal controls to maintain them within ninety days of the contract award. • Applies to subcontracts that are valued at more than $5 million and have a performance period of 120 days or longer. 37
  • 38. Copyright © 2019 by DailyDAC, LLC d/b/a Financial Poise Webinars™ Receive our free weekly newsletter at www.financialpoise.com/subscribe CONTRACTOR BUSINESS CODE OF ETHICS (cont’d) • Contractors should have business ethics and compliance training programs for employees, as well as relevant internal control systems. • A contract may also require contractors to post a hotline number where employees can report possible violations of the business code of ethics. • Each agency decides whether it will require a hotline poster and the information required to be contained on the poster. 38
  • 39. Copyright © 2019 by DailyDAC, LLC d/b/a Financial Poise Webinars™ Receive our free weekly newsletter at www.financialpoise.com/subscribe GIFTS • Government employees are prohibited from soliciting or accepting gifts from prohibited sources or gifts given because of their official position. • The term “prohibited source” includes anyone seeking business with, or official action by, an employee’s agency and anyone substantially affected by the performance of the employee’s duties. 5 C.F.R. § 2635.203. • A “gift” is defined to include nearly anything of market value. ✓ It does not include, however, items that are clearly not gifts, such as publicly available discounts and commercial loans. ✓ The definition also does not include inconsequential items, such as coffee, donuts, greeting cards, and certificates. ✓ It may not, however, be paired with a catered lunch since providing a meal to an individual government employee would violate OGE’s inconsequential items rule and meet the definition of a gift. 39
  • 40. Copyright © 2019 by DailyDAC, LLC d/b/a Financial Poise Webinars™ Receive our free weekly newsletter at www.financialpoise.com/subscribe CONFLICTS • There may be ethical implications if an individual government employee’s financial interests conflict with his or her official duties. • Federal agencies may prohibit an employee from acquiring or retaining certain financial interests, and prohibit an employee from participating in an official government capacity in a matter in which he has a financial interest or in which his spouse, minor child, employer, or any one of several other specified persons has a financial interest. • The provision includes alternatives to nonparticipation, which may involve selling or giving up the conflicting interest or obtaining a statutory waiver that will permit the employee to continue to perform specific official duties. 5 C.F.R. § 2635.401 et al. 40
  • 41. Copyright © 2019 by DailyDAC, LLC d/b/a Financial Poise Webinars™ Receive our free weekly newsletter at www.financialpoise.com/subscribe APPEARANCE OF LOSS OF IMPARTIALITY • OGE additionally outlines a circumstance in which employees should not perform official duties in order to avoid an appearance of loss of impartiality. • This provision, entitled “Personal and Business Relationships,” states that employees should obtain specific authorization before participating in certain government matters where their impartiality is likely to be questioned. • The matters specifically covered by this standard include those: 1. Involving specific parties, such as contracts, grants, or investigations, that are likely to affect the financial interests of members of employees’ households § 2635.502; or 2. In which persons with whom employees have specific relationships are parties or represent parties. This would include, for example, matters involving recent employers, employers of spouses or minor children, or anyone with whom the employees have or seek a business or financial relationship. § 2635.503. 41
  • 42. Copyright © 2019 by DailyDAC, LLC d/b/a Financial Poise Webinars™ Receive our free weekly newsletter at www.financialpoise.com/subscribe MISUSE OF OFFICIAL POSITION • There are four provisions designed to ensure that employees do not misuse their official positions. These include: 1. A prohibition against employees using public office for their own private gain for the private gain of friends, relatives, or persons with whom they are affiliated in a non-government capacity, or for the endorsement or any product, service, or enterprise § 2635.702; 2. A prohibition against engaging in financial transactions using nonpublic information, or allowing the improper use of nonpublic information to further private interests § 2635.703; 3. An affirmative duty to protect and conserve government property and to use government property only for authorized purposes § 2635.704; and 4. A prohibition against using official time other than in an honest effort to perform official duties and a prohibition against encouraging or requesting a subordinate to use official time to perform unauthorized activities. § 2635.705. 42
  • 43. Copyright © 2019 by DailyDAC, LLC d/b/a Financial Poise Webinars™ Receive our free weekly newsletter at www.financialpoise.com/subscribe SUPPLEMENTAL AGENCY-ISSUED STANDARDS • Some federal agencies have issued Supplemental Standards of Ethical Conduct for their employees. • For example, DOE requires written notice to an employee’s supervisor of disqualifying financial interests under its supplemental standards. • Supplemental Standards of Ethical Conduct for Employees of the Department of Energy, Part 3301 (July 5, 1996). • Written notice is also required for an employee to disqualify him or herself to ensure impartiality, regarding matters effecting prospective employers, and to withdraw notification that disqualification from participation in a matter is no longer required. § 3301.102. • Thus, if a company representative is engaged in a transaction with an employee of DOE and an employee’s participation requires disqualification, the company should create a written memorandum memorializing the disqualification. 43
  • 44. Copyright © 2019 by DailyDAC, LLC d/b/a Financial Poise Webinars™ Receive our free weekly newsletter at www.financialpoise.com/subscribe ABOUT THE FACULTY 44
  • 45. Copyright © 2019 by DailyDAC, LLC d/b/a Financial Poise Webinars™ Receive our free weekly newsletter at www.financialpoise.com/subscribe Michael Skopets – michael_skopets@baxter.com Michael is an attorney at Baxter International Inc., an Illinois-based Fortune 500 healthcare company. As a member of the Ethics & Compliance group within the Legal Department, Michael leads and supports internal investigations across a number of risk areas and provides U.S. compliance guidance to international colleagues. Before joining Baxter, Michael worked on compliance issues and corporate investigations around the globe as an attorney at Miller & Chevalier Chartered in Washington DC. Aided by his Russian and Spanish fluency and cross-cultural expertise, he primarily focused on the Foreign Corrupt Practices Act (FCPA), U.S. economic sanctions, and other forms of corporate fraud. Michael represented clients under investigation by the DOJ, SEC, and other U.S. and foreign authorities; counseled clients on regulatory obligations and risks; conducted multinational internal investigations; developed and implemented compliance policies and procedures; performed due diligence; conducted risk assessments; evaluated M&A compliance risks; and trained clients. Michael had previously gained significant experience in complex civil litigation as a law clerk to Judge Surrick of the U.S. District Court for E.D. Pennsylvania and a litigator at two Am Law 100 firms. Michael also has an active pro bono practice, which has been recognized by the U.S. District Court for N.D. Illinois. In addition to his practice, Michael is a member of the United States Holocaust Memorial Museum’s Next Generation Board, a Vice President of the Washington Foreign Law Society (WFLS), and an officer of the ABA Section of International Law’s Eurasia/Russia Committee. During law school, Michael was an editor of the American University Law Review and a member of the Moot Court Honor Society. Michael has a Masters Degree in International Affairs and an engineering undergraduate degree, and was a consultant at Deloitte before entering the legal profession. • 45
  • 46. Copyright © 2019 by DailyDAC, LLC d/b/a Financial Poise Webinars™ Receive our free weekly newsletter at www.financialpoise.com/subscribe Jeniffer M. De Jesus Roberts – jeniffer.roberts@alston.com Jeniffer is a partner in Alston & Bird’s Government Contracts practice. She helps new and veteran government contractors navigate complex issues and matters involving ethics and compliance, litigation, investigations, M&A, and corporate and business transactions issues. From conducting M&A due diligence and post-merger integration efforts to advising on government contracting opportunities and administration to reviewing, designing, and enhancing global compliance and ethics programs to leading internal investigations and government investigations defense, Jeniffer offers end-to-end services that allow new and established government contractors to operate effectively within the myriad domestic and international regulatory restrictions. Her near-decade of experience as a senior in-house counsel for two large public companies gives her an informed perspective when advising clients. Business leaders benefit from her keen ability to obtain consensus and to identify, manage, and reduce risk on a variety of critical compliance issues affecting companies who do business with the government. Jeniffer is very active in her community and served as pro bono general counsel to FAIR Girls from 2016 to 2019, prior to joining the Board of Directors in April 2019. In her spare time, Jeniffer loves to travel and explore far-away places with her husband and two boys. 46
  • 47. Copyright © 2019 by DailyDAC, LLC d/b/a Financial Poise Webinars™ Receive our free weekly newsletter at www.financialpoise.com/subscribe Ben Kacher – benjamin.kacher@verizonconnect.com Ben is primarily a government contracts attorney, but also has experience with and handles many other legal matters in the defense and technology industries. Ben has experience with litigation, investigations, international, intellectual property, environmental, corporate, labor, employment, and other matters. Ben has particular expertise in matters dealing with major weapon systems, international affairs, and intellectual property. Ben currently works as legal counsel for Verizon. Ben previously worked as legal counsel for BAE Systems, and previously for the U.S. Navy and Department of Defense. He currently lives in Atlanta, Georgia, with his wife and four children. He loves family, books, outdoors, travel, and donuts. 47
  • 48. Copyright © 2019 by DailyDAC, LLC d/b/a Financial Poise Webinars™ Receive our free weekly newsletter at www.financialpoise.com/subscribe Rafael X. Zahralddin – RXZA@elliottgreenleaf.com Rafael is a Shareholder, Director, and Chair of his firm’s Commercial Bankruptcy and Restructuring Practice. He founded the Elliott Greenleaf Delaware office in 2007, which specializes in business law, as its first Managing Shareholder. He works as a litigator and advises businesses on issues of compliance, corporate formation, corporate governance, insolvency, distressed mergers and acquisition, commercial transactions, cyber law, and international and cross border issues. He has been lead counsel in several significant matters including serving as special litigation counsel in Washington Mutual, the largest bank insolvency in U.S. history. In the Nortel bankruptcies, he successfully secured a settlement of more than $50 million for the permanently disabled former employees of the company. The firm and Mr. Zahralddin were named among the firms that received multiple awards in 2014, culminating in the Large Company Transaction of the Year Award from the Turnaround Management Association for their work in the AgFeed USA, Inc. bankruptcy, which involved the sale of the U.S. and China assets of a publicly traded company. 48
  • 49. Copyright © 2019 by DailyDAC, LLC d/b/a Financial Poise Webinars™ Receive our free weekly newsletter at www.financialpoise.com/subscribe QUESTIONS OR COMMENTS? If you have any questions about this webinar that you did not get to ask during the live premiere, or if you are watching this webinar On Demand, please do not hesitate to email us at info@financialpoise.com with any questions or comments you may have. Please include the name of the webinar in your email and we will do our best to provide a timely response. IMPORTANT NOTE: The material in this presentation is for general educational purposes only. It has been prepared primarily for attorneys and accountants for use in the pursuit of their continuing legal education and continuing professional education. 49
  • 50. Copyright © 2019 by DailyDAC, LLC d/b/a Financial Poise Webinars™ Receive our free weekly newsletter at www.financialpoise.com/subscribe ABOUT FINANCIAL POISE DailyDAC LLC, d/b/a Financial Poise™ provides continuing education to attorneys, accountants, business owners and executives, and investors. Its websites, webinars, and books provide Plain English, entertaining, explanations about legal, financial, and other subjects of interest to these audiences. Visit us at www.financialpoise.com. 50 Our free weekly newsletter, Financial Poise Weekly, educates readers about business, business law, finance, and investing. To receive it simply add yourself by going to: https://www.financialpoise.com/newsletter/ Email addresses are never sold to or shared with third parties.