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Supporting4 Hexhibitorsmajorshows


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Supporting4 Hexhibitorsmajorshows

  1. 1. Supporting 4-H Exhibitors at Major Shows Texas 4-H and Youth Development
  2. 2. Objectives <ul><li>General overview </li></ul><ul><li>Which shows should an agent attend? </li></ul><ul><li>Room reservations </li></ul><ul><li>Fitting or grooming for show </li></ul><ul><li>Management prior to show </li></ul><ul><li>Travel/Hauling livestock to show </li></ul><ul><li>Supporting exhibitors at the show </li></ul>Texas 4-H and Youth Development
  3. 3. General Overview <ul><li>Agents should support youth by watching youth show their projects and make each show a learning experience </li></ul><ul><li>Expertise on a specific animal project is not necessary to keep a program growing. </li></ul><ul><li>County Extension Agents should manage the program and offer learning opportunities to youth </li></ul><ul><li>Volunteers play a crucial role in providing these learning opportunities. </li></ul>Texas 4-H and Youth Development
  4. 4. Which shows should an agent attend <ul><li>Vary from county to county </li></ul><ul><li>Consult with Commissioners‘ court, key leaders, 4-H families </li></ul><ul><li>County travel budgets affect travel </li></ul><ul><li>Provide support whenever possible to youth exhibiting livestock projects </li></ul><ul><li>Consider local expectations, travel budget, number of 4-H members entered, and experience level of 4-H members/families when determining shows to attend </li></ul>Texas 4-H and Youth Development
  5. 5. Room Reservations <ul><li>County Extension Agents should inform families about show dates and make recommendations for hotels to stay in. </li></ul><ul><li>It is not the responsibility of the CEA to reserve rooms for parents and youth. </li></ul><ul><li>Information should be provided late summer or early fall. </li></ul>Texas 4-H and Youth Development
  6. 6. Fitting or Grooming for Show <ul><li>County Extension Agent should assist any young person and family in fitting their animal for show. </li></ul><ul><li>Providing clinics or workshops to teach families and youth to fit their animal are excellent ways to provide learning opportunities. </li></ul><ul><li>Provide facilities and equipment to fit animals </li></ul><ul><li>Schedule times for fitting </li></ul><ul><li>Communicate to families whether or not equipment is available from county or if others need to be located </li></ul><ul><li>CEAs and volunteers should assist any inexperienced youth in fitting their animals </li></ul>Texas 4-H and Youth Development
  7. 7. Management Prior to Show <ul><li>CEA should send absente notice to schools with dates and any academic eligibility issues. </li></ul><ul><li>Developing a good line of communication with school administrators is very important </li></ul><ul><li>Car passes should be given to families and 4-Hers prior to show </li></ul><ul><li>Should include show information, arrival deadlines, weigh-in schedule, and show times </li></ul>Texas 4-H and Youth Development
  8. 8. Travel/Hauling Livestock to Show <ul><li>Not typically the responsibility of CEA to haul animals to major shows, however, they may have to assist </li></ul><ul><li>CEA should organize transportation, volunteers, and set up times for all projects to leave. </li></ul><ul><li>Information should be communicated clearly and confirmed so no one is left out. </li></ul>Texas 4-H and Youth Development
  9. 9. Travel/Hauling Livestock to Show <ul><li>Must be aware of 4-Hers who need assistance and determine how they can accommodate them </li></ul><ul><li>Compensation should be considered for travel costs </li></ul><ul><li>Most county entries will not be penned together unless they arrive together. </li></ul>Texas 4-H and Youth Development
  10. 10. Travel/Hauling Livestock to Show <ul><li>Advantages of counties traveling together: </li></ul><ul><ul><li>Parents and volunteers can assist in the care of projects </li></ul></ul><ul><ul><li>Penning assignments can meet the needs of the county and 4-H exhibitors </li></ul></ul><ul><ul><li>More efficient transportation of livestock projects and exhibitors </li></ul></ul><ul><ul><li>Enhance teamwork among county 4-H families and creates more support for local exhibitors </li></ul></ul>Texas 4-H and Youth Development
  11. 11. Supporting Exhibitors at the Show <ul><li>Activities CEAs should assist 4-Hers with: </li></ul><ul><ul><li>When arriving pick up county packet from show superintendent </li></ul></ul><ul><ul><li>Agents should serve as liaison between exhibitor and show officials </li></ul></ul><ul><ul><li>Assist with the tagging of entries, if required </li></ul></ul><ul><ul><li>Supervise official weigh-in of entries or completion of weigh-in cards </li></ul></ul><ul><ul><li>Assist in feeding and watering of animals </li></ul></ul>Texas 4-H and Youth Development
  12. 12. Supporting Exhibitors at the Show <ul><li>Assist inexperienced exhibitors in grooming their project for show </li></ul><ul><li>Support exhibitors by watching them exhibit their projects </li></ul><ul><li>Record results from the shows, use in news releases and newsletters in a timely manner. </li></ul>Texas 4-H and Youth Development
  13. 13. Conclusions <ul><li>Agents should understand the importance of being involved in attending stock shows with youth </li></ul><ul><li>Agents are limited in their budget and may not be able to attend all shows. </li></ul><ul><li>Information should be sent to families about room reservations </li></ul><ul><li>Assistance should be given to youth who are unable to fit their animals </li></ul>Texas 4-H and Youth Development
  14. 14. Conclusions <ul><li>Agents should communicate with all individuals who are attending major shows </li></ul><ul><li>Agents should communicate how animals will be hauled to shows. </li></ul><ul><li>Supporting exhibitors by watching shows aiding in feeding and watering is important </li></ul>Texas 4-H and Youth Development