Imp

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Imp

  1. 1. Importance of Effective Communication Texas 4-H and Youth Development
  2. 2. Objectives <ul><li>Defining communication </li></ul><ul><li>Annual Livestock Show Catalog </li></ul><ul><li>Newsletter </li></ul><ul><li>Email List Serve </li></ul><ul><li>Communicate with the Local Ag. Science Teacher </li></ul><ul><li>Keep Club Managers Informed </li></ul><ul><li>Major Show Entry Night Meeting </li></ul><ul><li>Develop Information Flyer for Local Feed Stores </li></ul><ul><li>Summary </li></ul>Texas 4-H and Youth Development
  3. 3. Communication <ul><li>Communication is essential when working with 4-H families. </li></ul><ul><li>Most problems arise when there is a lack of communication between agent and families </li></ul>Texas 4-H and Youth Development
  4. 4. Defining Communication <ul><li>Communication - is defined as a process by which we assign and convey meaning in an attempt to create shared understanding. </li></ul><ul><li>Sender and receiver must be actively involved in a communication system. </li></ul><ul><li>County Extension Agent must clearly articulate their message. </li></ul><ul><li>Message needs to be heard by the listener </li></ul><ul><li>Must use multiple methods to convey message </li></ul>Texas 4-H and Youth Development
  5. 5. Annual Livestock Show Catalog <ul><li>All 4-H livestock exhibitors/families should receive a handbook or information sheet in October or early November providing: </li></ul><ul><ul><li>major show web sites </li></ul></ul><ul><ul><li>rule changes </li></ul></ul><ul><ul><li>Schedules </li></ul></ul><ul><ul><li>entry information </li></ul></ul><ul><ul><li>weight breaks </li></ul></ul><ul><ul><li>and other pertinent information. </li></ul></ul>Texas 4-H and Youth Development
  6. 6. Newsletter <ul><li>Important dates and deadlines should be provided in the monthly newsletter </li></ul><ul><li>Important to bold and highlight important dates and deadlines </li></ul><ul><li>Not a bad idea to reiterate those important dates and deadlines more than once </li></ul>Texas 4-H and Youth Development
  7. 7. Email List Serve <ul><li>Developing an email list can be an easy way to get information to parents participating in 4-H </li></ul><ul><li>Important items such as state validation dates, county ownership deadlines, county wide project clinics, and county livestock show rules should be sent. </li></ul>Texas 4-H and Youth Development
  8. 8. Keep Club Managers Informed <ul><li>Keeping club managers is a must. </li></ul><ul><li>They are the conduit for most 4-H families </li></ul><ul><li>It is not required that a County Extension Agent attend every club meeting </li></ul><ul><li>Should make attempt to attend some. </li></ul><ul><li>Develop summary sheet of things Club managers may need. </li></ul>Texas 4-H and Youth Development
  9. 9. Major Show Entry Night Meeting <ul><li>Sometimes held in November before major show entry deadlines </li></ul><ul><li>Share new rule and regulation changes </li></ul><ul><li>May also develop one pager outlining any announcements and send via email or mail. </li></ul>Texas 4-H and Youth Development
  10. 10. Develop Information Flyer for Local Feed Stores <ul><li>Fliers are an excellent way to disseminate information to the public about upcoming events </li></ul><ul><li>Feed stores are an excellent location for fliers if allowed </li></ul><ul><li>Establishing relationships with feed store owners are critical so fliers may be posted </li></ul>Texas 4-H and Youth Development
  11. 11. Summary <ul><li>No one perfect way to communicate information to 4-H families </li></ul><ul><li>Key is to have multiple strategies </li></ul><ul><li>Perfectly acceptable and more impactful to repeat information with multiple sources to increase chances of everyone receiving the needed and pertinent information </li></ul>Texas 4-H and Youth Development

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