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Empowering Vols South Region University


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Empowering Vols South Region University

  1. 1. Engaging Volunteers to lead Programs & Projects Locally<br />Presented by:<br />Courtney Dodd<br />Extension Program Specialist<br />Improving Lives. Improving Texas.<br />
  2. 2. Volunteer Orientation<br />Why is it important?<br />Allows individual to join as an informed equal<br />Motivates volunteer<br />Provides forum for Extension to explain expectations, goals and objectives<br />
  3. 3. Three Parts of Orientation<br />Social Orientation<br />Position Orientation<br />System Orientation<br />
  4. 4. Social Orientation<br />Introduction to county staff<br />Tour of facility/office<br />Explanation of dress code<br />Directions to the break room<br />How to operate the copy machine, fax machine, etc.<br />
  5. 5. System Orientation<br />Mission of Extension<br />Legislation that created and defined Cooperative Extension<br />Program Areas<br />Volunteer Opportunities<br />Policies and Procedures<br />
  6. 6. Texas 4-H Volunteer Orientation<br /><br />
  7. 7. Position Orientation<br />Overview of roles and responsibilities<br />Review the position description<br />
  8. 8. Volunteer Expectations<br />When a volunteer is a visible representative of Extension, they should:<br />Be prepared<br />Arrive/Finish on time<br />Look the part of a professional<br />Understand it is not only their reputation on the line, but the Extension program’s reputation being evaluated as well<br />Be prepared to have their efforts evaluated<br />
  9. 9. “Just show up and we’ll figure out something for you to do!”<br />
  10. 10. Volunteer Position Descriptions<br />Force volunteer managers to think through and plan the work of their volunteers<br />Reduces risk of volunteers doing something inappropriate<br />Helps prevent a major “no-no” – having volunteers stand around with nothing to do!<br />
  11. 11. A Great Title Sums It Up<br />The most important component!<br />Describe the position and sell it<br />Let it say what they are and what they do<br />Omit the word “volunteer”<br />Add a little humor to the title<br />
  12. 12. Elements of a Position Description<br />Duties<br />Supervisor<br />Location and Schedule<br />Commitment<br />Skills Needed<br />Training Provided<br />Benefits<br />
  13. 13. The Least You Need to Know<br />Don’t recruit volunteers unless everyone is clear about what they’ll be doing first<br />A clear and catchy title for your position will help recruit people<br />Good position descriptions make it clear who acts as they volunteer’s supervisor. <br />Listing the benefits of volunteering sends a message that you value and respect your volunteers<br />Have clear position descriptions for the short-term and spontaneous volunteers<br />
  14. 14. Project Leader Position Descriptions<br /><br />“Projects and Programs”<br />
  15. 15. Empower Yourself to Serve Others<br />Be a volunteer yourself!<br />Recognized as a team player and a community resource<br />Obtain greater knowledge of your community<br />Expand your presence in the community…with an opportunity to promote Extension/4-H<br />
  16. 16. What can I do to empowermy volunteers?<br />Understand the concept<br />Set the rules<br />Put your volunteers to work<br />Reap the benefits<br />
  17. 17. What can I do if my volunteers refuse to be empowered? <br />Take it slow<br />Let them feel your passion and enthusiasm…It’s contagious!<br />If they fail to feel empowered, other problems may exist.<br />
  18. 18. Ideas that Work!<br />Lobbying Efforts<br />Program Planning<br />Award Recognition<br />Public Relations<br />Utilize Special Talents<br />Evaluation<br />Courtesy<br />
  19. 19. Leadership Roles to Empower<br />Discoverer<br />Illustrator<br />Encourager<br />Enabler<br />Smoother<br />
  20. 20. Discoverer <br />Continually looking for new opportunities to accomplish the mission<br />A visionary<br />Flexible to change<br />
  21. 21. Illustrator<br />Remember, and remind others, about the goals, values and mission <br />Show your commitment to group goals in the way you approach opportunities or deal with obstacles<br />
  22. 22. Encourager<br />Be supportive<br />Offer reassurance<br />Recognize successes<br />Believe in your volunteers<br />Take a vested interest in their achievements<br />
  23. 23. Enabler<br />Offer a helping hand to boost chances of success. <br />Consider yourself a coach or team-builder<br />
  24. 24. Smoother<br />“Smooth the way” by providing necessary information to complete a task<br />Network to build positive relationships<br />Serve as a resource<br />
  25. 25. Benefits of Empowerment<br />To the followers:<br />Increased motivation<br />Higher degree of learning<br />Improved tolerance of stress<br />To the leaders:<br />Increased organizational commitment<br />Less role ambiguity<br />Increased satisfaction with roles and organization<br />To the organization:<br />More flexibility<br />Better sense of community<br />Requests/problems handled with roles and the organization<br />Group coordination and development<br />
  26. 26. Empowerment<br /> “The one who says it cannot be done should never interrupt the one who is doing it.”<br /> - Anonymous<br />