Accident Investigation  and Reporting
Why do we investigate? <ul><li>Helps us find out what happened. </li></ul><ul><li>Helps us find ways to prevent the reoccu...
Why should supervisors investigate? <ul><li>Know job details / work conditions </li></ul><ul><li>Assist in training employ...
Keys to Success: <ul><li>Being Prepared </li></ul><ul><li>Begin ASAP </li></ul><ul><li>Investigate all  Near Misses </li><...
What is a Near-miss? <ul><li>An accident that  could have caused a death or serious injury, should be investigated just li...
Immediate Causes <ul><li>Unsafe Acts: </li></ul><ul><ul><li>Operating at unsafe speed </li></ul></ul><ul><ul><li>Using uns...
What should you do when an accident occurs? <ul><li>Assess the situation </li></ul><ul><li>Assist the injured and call for...
Assess the situation <ul><li>Look at the accident scene. </li></ul><ul><li>Find out what happened. </li></ul><ul><li>Deter...
Get emergency help <ul><li>Getting emergency help to the scene. </li></ul><ul><ul><li>Call EMS for injured. </li></ul></ul...
Help the injured, (con’t.) <ul><li>- Have an employee direct emergency services to scene. </li></ul><ul><li>- Keep traffic...
Secure the incident scene <ul><li>Secure the area around the incident scene </li></ul><ul><li>Have an employee monitor the...
Keep by-standers away <ul><li>Have employees keep by-standers away from the scene. </li></ul><ul><li>Instruct employees no...
Do not talk to the media <ul><li>When the media shows up do not talk to them. </li></ul><ul><li>Inform employees not to di...
Do not talk to the media (con’t ) <ul><li>If a statement is required, tell them that an official of the firm will give the...
The Investigation Process: Time is crucial...
Benefits of the Accident Investigation? <ul><li>Helps to determine  direct  and  indirect  costs </li></ul><ul><li>Locate ...
Important Note: <ul><li>Always notify the Safety dept. ASAP </li></ul><ul><li>Never attempt to handle the claim yourself <...
Which Accidents Should be Investigated? <ul><li>All accidents resulting in: </li></ul><ul><ul><li>Injury, illness or near-...
Common problems <ul><li>Accident not reported </li></ul><ul><li>Failure to identify basic causes </li></ul><ul><li>Accepti...
Reasons Some Employees do not Report Accidents: <ul><li>Fear of discipline </li></ul><ul><li>Concern about record </li></u...
Concentrate on the facts: <ul><li>Who? </li></ul><ul><li>What? </li></ul><ul><li>Where? </li></ul><ul><li>Why? </li></ul><...
Professionalism: <ul><li>Search for all the  facts </li></ul><ul><ul><li>apparent and hidden </li></ul></ul><ul><li>Remain...
A Good Report Provides: <ul><li>Complete information </li></ul><ul><li>Sequence of events </li></ul><ul><li>Identification...
Incident documentation <ul><li>An Incident report form must be completed immediately following an incident. </li></ul><ul>...
Find any witnesses (people who actually saw the incident). <ul><li>Take statements from all witnesses. </li></ul><ul><li>H...
Incident documentation (con’t) <ul><li>Do not leave any entry blanks empty.  If not applicable or none, state “none or N/A...
Don’t Procrastinate... <ul><li>Forward the original incident report and photos or film to the Safety Department promptly. ...
In Conclusion: <ul><li>Remember if you do the incident investigation and incident report, you place the firm and yourself ...
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Accident Investigation (1)

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  • Remember: make it clear, that investigations are conducted solely to gather information to help prevent the recurrence of accidents.
  • Accident Investigation (1)

    1. 1. Accident Investigation and Reporting
    2. 2. Why do we investigate? <ul><li>Helps us find out what happened. </li></ul><ul><li>Helps us find ways to prevent the reoccurrence of the incident. </li></ul><ul><li>Helps us control the claim. </li></ul><ul><li>Helps us save money for the firm. </li></ul><ul><li>May keep us out of jail. </li></ul>
    3. 3. Why should supervisors investigate? <ul><li>Know job details / work conditions </li></ul><ul><li>Assist in training employees </li></ul><ul><li>Close to employees </li></ul><ul><li>Increase sense of responsibility </li></ul><ul><li>Learn about causes </li></ul><ul><li>Responsible for action and changing job procedures </li></ul>
    4. 4. Keys to Success: <ul><li>Being Prepared </li></ul><ul><li>Begin ASAP </li></ul><ul><li>Investigate all Near Misses </li></ul>
    5. 5. What is a Near-miss? <ul><li>An accident that could have caused a death or serious injury, should be investigated just like any other accident. </li></ul>
    6. 6. Immediate Causes <ul><li>Unsafe Acts: </li></ul><ul><ul><li>Operating at unsafe speed </li></ul></ul><ul><ul><li>Using unsafe equipment </li></ul></ul><ul><ul><li>Horseplay </li></ul></ul><ul><li>Unsafe Conditions: </li></ul><ul><ul><li>Defective equipment </li></ul></ul><ul><ul><li>Improper housekeeping </li></ul></ul><ul><ul><li>Inadequate lighting </li></ul></ul>
    7. 7. What should you do when an accident occurs? <ul><li>Assess the situation </li></ul><ul><li>Assist the injured and call for emergency medical services </li></ul><ul><li>Secure the accident scene </li></ul><ul><li>Keep by-standers away. </li></ul><ul><li>Don’t talk to the media. </li></ul><ul><li>Find any witnesses (people who actually saw the incident). </li></ul>
    8. 8. Assess the situation <ul><li>Look at the accident scene. </li></ul><ul><li>Find out what happened. </li></ul><ul><li>Determine who is injured, what property is damaged, where the fire is, what was spilled (chemical), etc...... </li></ul>
    9. 9. Get emergency help <ul><li>Getting emergency help to the scene. </li></ul><ul><ul><li>Call EMS for injured. </li></ul></ul><ul><ul><li>Call Fire or Police for fire, crowd control, chemical spills, etc...... </li></ul></ul><ul><ul><li>Call Safety Department, and appropriate Supervisor </li></ul></ul><ul><ul><li>Inform Safety Department of what happened and request guidance. </li></ul></ul>
    10. 10. Help the injured, (con’t.) <ul><li>- Have an employee direct emergency services to scene. </li></ul><ul><li>- Keep traffic out of area of incident scene. </li></ul>
    11. 11. Secure the incident scene <ul><li>Secure the area around the incident scene </li></ul><ul><li>Have an employee monitor the scene. </li></ul><ul><li>Photograph the area from all angles </li></ul>
    12. 12. Keep by-standers away <ul><li>Have employees keep by-standers away from the scene. </li></ul><ul><li>Instruct employees not to talk to by-standers, including media. </li></ul><ul><li>Use police to help if necessary. </li></ul>
    13. 13. Do not talk to the media <ul><li>When the media shows up do not talk to them. </li></ul><ul><li>Inform employees not to discuss the incident with media. </li></ul>
    14. 14. Do not talk to the media (con’t ) <ul><li>If a statement is required, tell them that an official of the firm will give them the details as soon as they are assessed. </li></ul><ul><li>Take the name of the reporter and their firm for future contact. </li></ul><ul><li>If necessary, provide them the Safety Director’s name and phone number. </li></ul>
    15. 15. The Investigation Process: Time is crucial...
    16. 16. Benefits of the Accident Investigation? <ul><li>Helps to determine direct and indirect costs </li></ul><ul><li>Locate potential problem areas </li></ul><ul><li>Prevent reoccurrence </li></ul>
    17. 17. Important Note: <ul><li>Always notify the Safety dept. ASAP </li></ul><ul><li>Never attempt to handle the claim yourself </li></ul><ul><li>Do not at any time offer a settlement or agree to pay for any repairs or replacement of property </li></ul>
    18. 18. Which Accidents Should be Investigated? <ul><li>All accidents resulting in: </li></ul><ul><ul><li>Injury, illness or near-miss </li></ul></ul><ul><ul><li>Property Damage </li></ul></ul><ul><li>Includes employees, or subcontractors </li></ul><ul><li>Remember: when in doubt, investigate and report </li></ul>
    19. 19. Common problems <ul><li>Accident not reported </li></ul><ul><li>Failure to identify basic causes </li></ul><ul><li>Accepting inadequate reports </li></ul><ul><li>Failure to implement corrective actions </li></ul><ul><li>Failure to report tends to spread and become a common practice </li></ul>
    20. 20. Reasons Some Employees do not Report Accidents: <ul><li>Fear of discipline </li></ul><ul><li>Concern about record </li></ul><ul><li>Concern for reputation </li></ul><ul><li>Fear of medical treatment </li></ul><ul><li>Desire to keep personal record clean </li></ul>
    21. 21. Concentrate on the facts: <ul><li>Who? </li></ul><ul><li>What? </li></ul><ul><li>Where? </li></ul><ul><li>Why? </li></ul><ul><li>How? </li></ul>
    22. 22. Professionalism: <ul><li>Search for all the facts </li></ul><ul><ul><li>apparent and hidden </li></ul></ul><ul><li>Remain unbiased, and free from prejudice </li></ul><ul><li>Fairness and impartiality are essential </li></ul><ul><li>Do not place blame or pass the buck </li></ul>
    23. 23. A Good Report Provides: <ul><li>Complete information </li></ul><ul><li>Sequence of events </li></ul><ul><li>Identification of all causal factors </li></ul><ul><li>Action Plan </li></ul>
    24. 24. Incident documentation <ul><li>An Incident report form must be completed immediately following an incident. </li></ul><ul><li>The report should be complete with as much detail as possible. </li></ul><ul><li>Include photographs and witness statements </li></ul>
    25. 25. Find any witnesses (people who actually saw the incident). <ul><li>Take statements from all witnesses. </li></ul><ul><li>Have them write down their statements, sign and date the statement. </li></ul><ul><li>Get these collected within 1 hour of the incident. Important! </li></ul><ul><li>Turn over written statements to the Safety Department. </li></ul><ul><li>Make copies if needed for your project files. </li></ul>
    26. 26. Incident documentation (con’t) <ul><li>Do not leave any entry blanks empty. If not applicable or none, state “none or N/A”. </li></ul><ul><li>Provide sketches of the scene if they might help. </li></ul>
    27. 27. Don’t Procrastinate... <ul><li>Forward the original incident report and photos or film to the Safety Department promptly. (within 24 hours of incident) </li></ul><ul><li>Keep a copy for job file. </li></ul><ul><li>If injury is OSHA recordable, enter on the OSHA Form 200. </li></ul>
    28. 28. In Conclusion: <ul><li>Remember if you do the incident investigation and incident report, you place the firm and yourself in a position to control our costs. </li></ul>

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