Enrico Turrin - ARROW - Luxembourg - 062013


Published on

Published in: Business, Technology
  • Be the first to comment

  • Be the first to like this

No Downloads
Total views
On SlideShare
From Embeds
Number of Embeds
Embeds 0
No embeds

No notes for slide

Enrico Turrin - ARROW - Luxembourg - 062013

  1. 1. www.arrow-net.euLuxembourg24/06/13ARROW Plus is a Best PracticeNetwork selected under the ICTPolicy Support Programme (ICTPSP)
  2. 2. Table of Contents The ARROW system What is ARROW? How does ARROW work? Demo ARROW and orphan works The search The registry of orphan works ARROW Plus Including new countries Enhancing the system Piloting In the image field
  3. 3. What ARROW is ARROW is a distributed system for facilitating rights informationmanagement in any digitisation programme, scalable to further applications A distributed system: a network of databases made interoperablethrough use of standards Facilitating implies time saving Data from validation survey: ARROW allows 90%+ time saving Rights information management: conceived as a separate function from(though linked to) “rights management”(the RII = Rights Information Infrastructure) Any digitisation programme: ARROW is conceived to be neutral to legalframeworks and business models Future applications: Rights information may be crucial in new digitalmarkets
  4. 4. You want to digitise a book but you are really asking for a work A request for permission to digitise and use a book refers to themanifestation level a book in a specific edition and format (paperback, hardcover, large print) a book published by a specific publisher a book that may be still in print or out of print a book that may be still copyrighted or not Rights clearance depends on information at work level The in print/out of print status of the work depends from the in print/out of printstatus of all its manifestations published If the manifestation requested for digitisation is out of print but anothermanifestation of the work is in print, then the work has to be considered in print As the chain of rights might be very complex and all rightholders must beidentified (authors, contributors, publishers)Why ARROW is needed
  5. 5.  Work and manifestation information the work (≈ Expression) of which the item the library wants todigitise is a manifestation other manifestations of the same work (≈ Expression) Other works (Expressions) related to the work the item the librarywants to digitise is a manifestation A set of information on the rights status of the work(aka ARROW Assertions) whether the work is copyrighted or in the public domain whether the work is In Print or Out of Print (as well as whethereach manifestation of the work is In Print or Out of Print) whether the work is considered Orphan or rightholders areknown and traceable A set of information on rights and rightsholder who is the rightholder or rightholder representatives to becontacted to obtain the permission to digitise and use a work how to get the licence to digitise and use the work, whenappropriateLibrary and TEL dataTEL and BIP dataLibrary and TEL dataLibrary, TEL and VIAFdataBIP dataRRO dataRRO dataRRO dataWhat ARROW rights information is
  6. 6.  ARROW is a system to support libraries in increasing the dimension of theirdigital libraries and making them available to users supporting the search for the rights status and rightsholders in an automated,streamlined and standardised way, thus reducing time and costs of the searchprocess facilitating the inclusion of copyrighted material, to overcome the black hole ofthe XXthcentury building an alliance between libraries, publishers, authors and commercialplayers towards common servicesWhat ARROW is forA work becoming orphaned is essentiallyan issue of missing or incomplete informationARROW system addresses the issue of Orphan Works but goesbeyond it towards a comprehensive Rights Information Infrastructureto search for information on all categories of books
  7. 7.  ARROW facilitates the process of carrying out a search for the rights statusand rightholders of a book by means of an easy to use systemWhat ARROW is forSTART
  8. 8.  The user submits a request to digitise a book and ARROW queries theexisting sources of information connected to the system: The TEL database (The European Library: the single European librarycatalogue), to identify the book and to cluster it with all other books containingthe same work The VIAF (Virtual International Authority File), to better identify the authorsand support the identification of in copyright works The BiP (Books-in-Print) in the country of publication, to know if any of thebooks concerned is in print (actively commercialised by any publisher) The RRO (Reproduction Rights Organisation) database, to see if they know orcan trace the rightholdersHow ARROW works
  9. 9. The ARROW workflow LIBRARYBOOKS IN PRINTORPHAN WORKREGISTRYIf NO rightholders is found,inclusion in OWRAlllicensingactivitiesareperformedbyRROaccordingtobusinessrulesandnationallegalframeworkTEL CENTRALINDEXTEL performs a 1stclustering of the recordscheck authors authorityfiles and adds informationabout the authors includingdate of death.RROTEL matches the requestwith the TEL central IndexARROWfeedbackfeedbackVIAFWORKFLOW option BARROWWORKFLOW option ALicensed BIP Sameprocessingas BIPARROWRRO matches therequest againstown repertoire (ifapplicable)RRO validates therights status ofthe clusterRRO looks forrightholdersISTCAgencyfeedbackfeedbackfeedbackLicense issuedby RRORequest redirectedto author/publisherRequest returned to thelibrary for direct contact topublisher/authorsM1QM1AM2RM3QM3RM5QM5RM6QM6RM7QM7RM7RONIX ISTCRegistration messageM2QM4QARROWM6Q/M6RM7Q/M7RBIP retrieves in print/outof print status, new booksand publisher informationLIBRARYBOOKS INPRINTORPHAN WORKREGISTRYIf NO rightsholder is found,inclusion in OWRAlllicensingactivitiesareperformedbyRROaccordingtobusinessrulesandnationallegalframeworkTEL CENTRALINDEXTEL performs a 1stclustering of the recordscheck authors authorityfiles and addsinformation about theauthors including dateof death.RROTEL matches therequest with the TELcentral IndexARROWfeedbackfeedbackVIAFARROWARROWRRO matchesthe requestagainst ownrepertoire (ifapplicable)RRO validatesthe rights statusof the clusterRRO looks forrightholdersfeedbackLicenseissued byRRORequestredirected toauthor/publisherRequest returned tothe library for directcontact topublisher/authorsARROWBIP retrieves in print/outof print status, new booksand publisher informationSimplified ARROWWorkflow
  10. 10.  ARROW collects the best available rights information from the differentsources and delivers them at onceARROW ResultsEND
  11. 11.  Suitable for any model requiring a “diligent search” Supporting the diligent search process in an automated, streamlined andstandardised way Flexible to serve any diligent search model Neutral to the legal framework and licensing solution adoptedARROW search = 5 % of Manual search timeBenefits in using ARROW for the search
  12. 12. National Pilots & Use Cases National pilots German pilot up and running French pilot up and running Spanish pilot up and running UK pilot up and running Identification of National Use Cases France: Collective agreement for Out-of-Commerce Works Germany: Collective agreement for Out-of-Commerce Works UK: collaboration with the UK RROs to support a digitisation project using ARROWARROW is a standard system that can be customised according tostakeholders’ requirements in the frame of national use cases
  13. 13. DEMO(www.arrow-net.eu)orHow does ARROW look likefrom the user perspective
  14. 14. Lessons learned Effective rights information management requires theinvolvement and cooperation of the whole value chain: Libraries Authors Publishers Publishers’ and authors’ associations Books in print organisations Collective rights management organisationsThe ARROW solution relies on networking, knowledge sharing andcollaboration among stakeholders
  15. 15. To sum up ARROW is a comprehensive system for facilitating rights informationmanagement in any digitisation programme supporting the diligentsearch process, scalable to further applications in the new digitalmarketsARROW system addresses the issue of Orphan Works but goesbeyond it towards a comprehensive Rights Information Infrastructureto search for information on all categories of booksA work becoming orphaned is essentiallyan issue of missing or incomplete information
  16. 16. So…what about Orphan Works?
  17. 17.  Orphan works are definable at the end of a search process and ARROWprovides an environment and tools to facilitate the search for rightholders ARROW approach to the search for Rights Information was worked out to becompliant with the HLG guidelines on diligent search the search is done prior to the use of the work the search is done title by title or work by work each step of the search is documented and results stored the workflow is executed on country-basisaccording to country of the work’s origin At the end we may have some unsuccessful searches: these works are“candidate orphans” It is up to stakeholders, within a given legal framework, to decide whether awork is orphan or additional searches are requiredARROW approach to Orphan Works
  18. 18. The Registry of Orphan Works In case of unsuccessful searches, information about “candidate orphans”form the Registry of Orphan Works The ROW has been designed to be as neutral as possible to the evolution ofthe European and national legal frameworks concerning Orphan Works aswell as operative solutions and business models that could emerge atnational level The Registry of Orphan Works will be available for searches and forrightsholder to claim their rights ownership individually or through acollective representative organisation or agent
  19. 19. ARROW Plus
  20. 20.  ARROW plus Start date: 1stApril 2011 End date: 30thSeptember 2013 Full Partners: 26 Supporting partners: 10 Countries involved: 14(Austria, Belgium, Bulgaria, Germany, Greece, Hungary, Ireland, Italy, Latvia,Lithuania, the Netherlands, Poland, Portugal, Spain)About the project
  21. 21. Broadening the scope ofARROW through ARROW PlusPilot countriesArrowArrow Plus
  22. 22. Main issues in new countries The Arrow model works for countries where the book datainfrastructure is quite advanced: The national library catalogue should be in TEL Books in print exists Reliable RRO database exists How to move towards countries where one or more of theseelements lack? We need to create the data infrastructure where it does not exist Or improve the existing data infrastructure where it is not able to fitthe requirements
  23. 23. Why ARROW Plus Objective 1: inclusion of further countries Basing on the existing data sources in countries where BIP and RRO databases are in place Creating a shared infrastructure of BIP and RRO databases in countries where they lack Key element: setting up (or improving existing) BiPs and RROs, which will benefit thetrade far beyond the project scope Objective 2: enhancement of the system following use case requirements Customising the system when a use case emerges Improving the system according to requirements of each new country included Key element: specific requirements of one use case may be beneficial for the wholeARROW system Objective 3: piloting the management of rights information on imagesembedded in books Including in the ARROW workflow visual artists’ CMO Producing a feasibility study on diligent search in the image sector Key element: this is a first step towards a broader scope for ARROW
  24. 24. Work Packages Objective 1: inclusion of further countries Coordinating national initiatives (WP3) Creating conditions for inclusion - new registries (WP5) Objective 2: enhancement of the system Enhancement (WP4) Infrastructure for registries (WP4) Technical inclusion of a new country (WP4) Validation (WP7) Objective 3: piloting the inclusion of images Dedicated efforts (WP6) Transversal Work Packages Project management (WP1) Dissemination and network building (WP2)
  25. 25.  Associazione Italiana Editori (IT) (Coordinator) Int. Federation of Reproduction Rights Organisations (WP2 leader) Federation of European Publishers (WP3 leader) CINECA (IT) (WP4 leader) Marketing und Verlagsservice des Buchhandels (DE) (WP5 leader) European Visual Artists (WP6 leader) University Library of Innsbruck (AT) (WP7 leader)ARROW Plus WHO’S WHO – WP leaders
  26. 26. The European Library - Koninklijke Bibliotheek (NL)Istituto Centrale per il Catalogo Unico (IT)EDItEURCoordination of European Picture AgenciesEuropean Writers CongressSociété des Auteurs et Compositeurs Dramatiques (BE)Latvian Book Guilds (LV)Hungarian Publishers and Booksellers Association (HU)Portuguese Publishers Association (PT)Lithuanian Publishers Association (LT)Boek.be –Huis van het boek vzw (BE)CIELA (BG)Polska Ksiąŝka (PL)The Irish Copyright Licensing Agency (IE)Osdel (GR)Centro Español de Derechos Reprográficos (ES)DI-TECH (IT)Bee Near (RO)EKT-NHRF (GR)Supporters:Europeana FoundationBibliothéque nationale de FranceCopydan WritingNational Library of LatviaLatvian Booksellers’ AssociationKopiostoSt. St. Cyril and Methodius National Library of BulgariaConference of European National LibrariesPolish Chamber of BooksPolish Association of Book PublishersARROW Plus WHO’S WHO - Partners
  27. 27. http://www.arrow-net.euARROW Plus is a Best Practice Networkselected under the ICT Policy SupportProgramme (ICT PSP)FURTHER INFORMATIONEnrico Turrineturrin@fep-fee.euFEP – Federation of European Publishers(WP3 leader)