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Europeana Network Association Members Council Meeting 2019, The Hague by Marco de Niet

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Members Council meeting
5-6 March 2019

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Europeana Network Association Members Council Meeting 2019, The Hague by Marco de Niet

  1. 1. Members Council meeting The Hague| 5-6 March 2019
  2. 2. Agenda • Welcome, apologies and introduction • Updates on activities of Europeana Foundation • Vision/Strategy for ENA in the next 2 years • Energizer exercise: Kahoot quiz • ENA contributing to Europeana Strategy 2021-2025 Day 1 MC meeting 5-6 March 2019 The Hague CC BY-SA
  3. 3. Welcome ● Ice-breaker session ● New Management Board introduction ● Message from the previous MC Introduction MC meeting 5-6 March 2019 The Hague CC BY-SA
  4. 4. Welcome The Board and the Council: We work together
  5. 5. Welcome The new (and old) Management Board
  6. 6. ”We managed to successfully keep the ENA alive and to attract new members” “We're happy to have achieved progress in communicating Europeana as the main European community for digital transformation of the cultural sector, with cross-national and cross-sectoral collaboration as it main characteristic. “ “We've realized that some of the major issues with the ENA were a lack of focus, and not taking on responsibility”. “We've realized that it takes quite an effort to keep the ENA alive. “Accept that we move slowly and understand that you have many hats on as an MC member: employee, elected representative, colleague, representative of a sector.” “In our role as members of the Council we have learnt that there are opportunities, challenges and interesting times ahead.” “We have learnt that people from diverse institutions: libraries, archives and museums, coming from so many countries and speaking so many different languages can work together In harmony and cohesion.” “We would like to advise you, as the new Council, to focus on what you can bring to the table. We advise you to engage more profoundly in spreading the Europeana gospel and be active in what you are passionate about.” The previous Council has a message for you MC meeting 5-6 March 2019 The Hague CC BY-SA
  7. 7. EUROPEANA FOUNDATION: ACTIVITY UPDATE United Kingdom Snell, A practical guide to the examination Wellcome Collection
  8. 8. VISION & STRATEGY FOR ENA 2019-2020 Netherlands, Public Domain 1660 - 1625, Rijksmuseum Anonymous Arrival of a Portuguese ship
  9. 9. MC meeting 5-6 March 2019 The Hague CC BY-SA The object of the Association is to support accomplishing of the joint aspiration of Europeana: We transform the world with culture. We build on Europe’s rich cultural heritage and make it easier for people to use for work, for learning or for fun. Our work contributes to an open, knowledgeable and creative society. The Association is the community that shapes Europeana. We believe in creative collaboration and teamwork. We are committed to making, sharing, promoting and repurposing Europe’s digital cultural heritage. We endeavour to achieve this objective by: ★ using our individual expertise to encourage innovation and foster cross-border and cross- domain collaboration between people from cultural heritage, creative, technology, education and research areas; ★ developing, validating and implementing the standards and frameworks that improve access and discovery; ★ promoting Europeana’s activities within professional networks; ★ participating in Europeana governance and strategy by electing 6 members for the Governing Board of Europeana; and supporting and advising the Board regarding its policy and business. Aspiration of the ENA
  10. 10. MC meeting 5-6 March 2019 The Hague CC BY-SA
  11. 11. MC meeting 5-6 March 2019 The Hague CC BY-SA
  12. 12. SWOT of the ENA (2019) Strengths: ★ Number of members (2300) ★ Crossdomain composition ★ Rooted in European core values ★ We have proven innovation in some areas (copyright, impact) ★ Tech community as thought leaders ★ Connection to other networks ★ Democratic setup ★ Relationship with EF ★ Core of dedicated people Weaknesses: ❏ Engagement of the MC ❏ Benefits of membership unclear ❏ Lack of continuity (follow-up) on previous results ❏ Not clear what ENA expects from its (new) members ❏ We overestimate our innovation in different areas ❏ Relationship with EF ❏ Heterogeneous composition (too loosely connected) ❏ No clear branding Opportunities: ➢ Other funds for networking are available ➢ New community setup ➢ Bring EU-level cross-domain curation into equation beside access ➢ Stronger connections with the EF and EC- strategies ➢ Innovative force of the network (e.g in relation to research and Open Science) ➢ More inclusiveness, capacity building and thought leadership ➢ Audience development approaches Threats: ❖ Other communities/networks provide better/more information ❖ EC diverts its attention to other areas/activities ❖ Lifecycle developments ❖ Identity politics ❖ Becoming too incrowdy ❖ Time constraints of members
  13. 13. → Relatively low-engagement of the MC in between meetings (W) can be improved with the new setup of communities (O). → Because there is no clear branding of ENA (W), it is not always clear what ENA expects from its members (W), and as their time is constrained (T), there is a danger of a lack of continuity and follow-up on previous results (W). We could address these issues by finding additional funds (O), by getting inspired by other networks (O) and by paying more attention to audience development approaches (O). → Unclear membership benefits (W) together with heterogeneous composition (W) and lifecycle developments (T) could be addressed by bringing EU-level cross-domain curation into equation as a key value of the digital transformation of cultural heritage institutions. → Stronger connections with the EF and EC/DCHE strategies (O) can contribute to more focus, engagement, inclusiveness, capacity building (e.g. through trainings) and thought leadership (O) (although a close relationship with EF can be considered both a weakness and a strength) → The ENA has a core of dedicated people (S) but it can start to feel too ‘incrowdy’ for others (T), making it difficult for outsiders to get connected. Communities (O) need to find a balance between exclusiveness, inclusiveness and becoming too heterogeneous. → The ENA can improve its innovation capacity building by reinforcing already existing thought leadership in successful areas (Tech, copyright, impact) (S) and look for more opportunities in others (research, education) (O). ENA SWOT confrontations (mitigations)
  14. 14. Strategic direction and work plan for ENA by the end of 2020 • Group work on priorities and opportunities for ENA • Report back MC meeting 5-6 March 2019 The Hague CC BY-SA Letter carrier from "Letters from the Land of the Rising Sun”.1886 - 1892, British Library United Kingdom, Public Domain
  15. 15. Energizer exercise: Quiz Stephan Bartholmei Sweden, Public Domain 1948, Örebro läns museum Klingberg, Gösta ÖSK:s "isprinsessor" Karin Åslund, Inga-Maj Säflund och Ingrid Skarström vid Eyravallen
  16. 16. Quiz Let’s play … Kahoot.it 570825 Title here CC BY-SA MC meeting 5-6 March 2019 The Hague CC BY-SA
  17. 17. Finland, CC0 National Digital Library The masquerade ball Pesne, AntoineENA CONTRIBUTING TO EUROPEANA STRATEGY 2021-2025
  18. 18. ENA contributing to Europeana Strategy 2021-2025 Advice on the Europeana Initiative Strategy 2025 (due November 2019) ● 1st meeting 28-02-2019 in Luxembourg, 2nd meeting in April 2019 ● Merete Sanderhoff represents ENA ● The European Commission set up a list of 9 questions to underpin the discussions about the future strategy (e.g.: What will change from what we are currently doing? What value can Europeana bring to end users, e.g. European Union citizens and how it should be reflected in the future Strategy?) ● Merete will participate in MB virtual meetings prior to DCHE meetings ● In between MC members may be asked to provide feedback on specific questions Outcomes of February DCHE Sub-Group meeting MC meeting 5-6 March 2019 The Hague CC BY-SA
  19. 19. ENA contributing to Europeana Strategy 2021-2025 Evaluation of Europeana (by public consultation) MC meeting 5-6 March 2019 The Hague CC BY-SA “Aims to provide evidence for, and support to, the evaluation of Europeana and the assessment of possibilities for its future development.” “The study methodology has been designed to gather and analyse relevant information to address the evaluation questions relating to the relevance, effectiveness, efficiency, coherence and EU added value of Europeana. To address these questions, the study used mixed methods for data gathering and analysis, combining the characteristics of both quantitative and qualitative studies.”
  20. 20. Evaluation of Europeana by public consultation MC meeting 5-6 March 2019 The Hague CC BY-SA “Europeana Network Association has great potential” (p.107) “based on the public consultation analysis, 24% of the responses indicated dissatisfaction with their participation in ENA activities, particularly highlighting that the respondents felt that their contributions were not taken into account by Europeana decision makers.” (p.108) “This new Members Council provides a better representation of aggregators and cultural heritage institutions.” (p.107) “The benchmark shows that Europeana is in line with best practices when it comes to the generation of networks and ecosystems of cooperation and value exchange.”
  21. 21. Evaluation of Europeana by public consultation MC meeting 5-6 March 2019 The Hague CC BY-SA Europeana is relevant to EU needs and priorities, as it provides added value by creating a network of experts and cultural heritage institutions, enables European cooperation, as well as improves the availability and re-use of European cultural heritage across sectors and across national borders. Relevance: Europeana is targeting a significant number of user profiles, whose motives for engaging with Europeana are quite diverse. The diversity of users and their interests in Europeana creates a challenge in maintaining a high quality of services for all user groups Effectiveness: The Europeana infrastructure faces a number of challenges and there are constraints in relation to data input from partners. Additionally, from a technical point of view, there is significant room for improvement in areas such as increased automatisation and semi- automatic indexing combined with semantic networks. Efficiency: The evaluation results confirm that Europeana maintains overall internal coherence. Europeana’s services and activities (e.g. creating a network of content providers, developing tools for the provision of content, the definition of a common metadata standard and a platform to access this content) are in line with its main objective to make European cultural heritage content accessible through a single access point. Coherence: Europeana has played a significant role in the digital development of the cultural heritage sector in Europe. In particular, the Europeana Network is seen as a relevant element for the continuation of cross-border and pan-European collaboration among cultural institutions, while contributing to international standardisation. The case study analysis indicates that Europeana's efforts have been fundamental to enhancing cooperation and standardisation activities across borders, with a common goal of increasing the use of international standards for sharing digitised cultural material throughout Europe and beyond EU Added Value:
  22. 22. Evaluation of Europeana by public consultation MC meeting 5-6 March 2019 The Hague CC BY-SA Selection of issues relevant to ENA: “Although a number of actions have been launched with data partners to improve data quality, the varying quality and inconsistencies of metadata, as well as the lack of translated metadata, continue to affect the findability of objects through searches on Europeana as well as the overall user experience.” “Although two thirds of the public consultation respondents indicated satisfaction with various aspects of Europeana content, the majority of responses to the open question on the same topic were constructively negative. These answers pointed to issues related to geographical (underrepresented countries) and thematic coverage, as well as the unsatisfactory quality of the content.” “The level of multilingualism of the portal is another issue. Respondents pointed specifically to the lack of translation of metadata and to inconsistencies in search results when searching in different languages.” “Duplication of work and a lack of motivation is evident from some cultural heritage organisations that follow a ‘publish and forget’ model especially if their contribution to Europeana was funded by a European project.” “There is a need for Europeana to further attract end-users and to improve the way how they are reached. Services in particular needs to be adapted to the fast-technological changes and to the new modes of communication.”
  23. 23. ENA contributing to Europeana Strategy 2021-2025 Feedback on specific points of the Europeana Strategy 2021-2025 and the Europeana Evaluation Discussion MC meeting 5-6 March 2019 The Hague CC BY-SA
  24. 24. Agenda • Association business • Communities (plenary) • Communities (breakout groups) • Wrap-up and next steps Day 2 Title here CC BY-SA MC meeting 5-6 March 2019 The Hague CC BY-SA
  25. 25. ASSOCIATION BUSINESS Netherlands, Public Domain 1644, Rijksmuseum Adriaen van Utrecht Banquet Still Life
  26. 26. Association business ● MC and ENA communication sources & channels (ZM) ● Update on role of Aggregator Forum (SdG) ● Europeana conference/AGM and role of the communities (GvdL) ● The governance of Europeana & the ENA communities (SB) ● Working Groups (SB): ○ Annual WGs set-up: Governance WG ○ State of the inactive WGs ● Budget update (FT) ○ Reimbursement rules Items to cover MC meeting 5-6 March 2019 The Hague CC BY-SA
  27. 27. Association business Information sources ● Dedicated pages on Europeana Pro: ‘about ENA’, sign-up, MB, MC, ENA members, communities, TFs, WGs, events ○ Main source of information ● Pro updates on ENA and Europeana activities ○ Pro news = latest blogs ○ Publications ○ Press releases ● Monthly newsletter ‘Network Update’ (1292 subscribers, 45-52% open. rate) ○ Overview of latest ENA and Europeana news ○ Community news ○ Calls to action ● ENA Mailing list (2334 recipients) ○ Relevant information related to ENA membership (elections, campaigns, AGM, etc.) MC and ENA communication sources & channels MC meeting 5-6 March 2019 The Hague CC BY-SA
  28. 28. Association business Communication platforms ● Europeana LinkedIn Group (4180 subscribers) ○ Regular updates ○ Active communication and information sharing among ENA members and beyond ● Community specific channels ○ Mailing lists (Tech) ○ Twitter (Tech, Research, Copyright) ○ LinkedIn (Education, Impact, Communicators) ○ Newsletter (Copyright, Impact, Communicators, Tech) ○ ... ● Basecamp ○ Active communication and information sharing for MB, MC, EF Gov. Board, community steering groups, TFs, WGs, Aggregator Forum, projects, etc. ○ Does’t work very well… do you know a better alternative?? MC and ENA communication sources & channels MC meeting 5-6 March 2019 The Hague CC BY-SA
  29. 29. Association business ● 31 Accredited aggregators to the Europeana service ● Accreditation package: letter, factsheet, logo ● Set up the Agenda of the EAF meeting spring (The Hague, 3-4 April) ● Culture Commons project kicked off on 1 January 2019 and it will run for 18 months. It will develop an harmonised and coordinated environment for national aggregators Activities carried out (July 2018-March 2019) MC meeting 5-6 March 2019 The Hague CC BY-SA Update on role of Aggregator Forum
  30. 30. Association business ● EAF meeting spring (3-4 April) ● Recommendation paper: Aggregators response to the report from the Commission on the evaluation of Europeana and the way forward ● Revamp Europeana Pro: develop a section to showcase the accredited aggregators ● Next round of applications for new aggregators (+ 5 expected in 2019) ● Preparing the second EAF meeting of the year hosted by the Swedish National Aggregator and supported by the Swedish Ministry of Culture Next steps (April-October 2019) MC meeting 5-6 March 2019 The Hague CC BY-SA Update on role of Aggregator Forum
  31. 31. Association business • Event set-up • Venue • Reimbursement • Set up Programme Committee • MC input and engagement (AGM WG) Items to cover MC meeting 5-6 March 2019 The Hague CC BY-SA Europeana Annual event 2019
  32. 32. Association business MC meeting 5-6 March 2019 The Hague CC BY-SA ENA membership composition
  33. 33. Association business MC meeting 5-6 March 2019 The Hague CC BY-SA ENA membership composition by domain
  34. 34. Association business MC meeting 5-6 March 2019 The Hague CC BY-SA ENA membership composition by domain
  35. 35. Association business MC meeting 5-6 March 2019 The Hague CC BY-SA ENA membership composition by sector
  36. 36. Association business MC meeting 5-6 March 2019 The Hague CC BY-SA ENA membership composition by community
  37. 37. Association business MC meeting 5-6 March 2019 The Hague CC BY-SA Governance of the Europeana Foundation 2300!! (March 2019)
  38. 38. Association business Governance of the communities MC meeting 5-6 March 2019 The Hague CC BY-SA
  39. 39. Association business • … and where to find them (TODO SB: show on Pro) • statutes • Mandatory rules, legal requirements • dutch version is definitive (notary involved) • last updated February 2018 • changes need approval by General Assembly • bylaws • build upon statutes, supplementary rules • last updated February 2018 • changes by absolute majority of members councillors • procedures & decision making grid • how-to, day-to-day guide • documents do not yet reflect the existence of the communities. MC meeting 5-6 March 2019 The Hague CC BY-SA ENA Governance Documents
  40. 40. Association business • Annual WGs set-up: Governance WG & AGM WG • as in Art. 17.2 (e) and Art. 18 of the bylaws WG chaired by Stephan Bartholmei • Voting & Elections Committee forms out of Gov. WG • at least three MC members • State of the inactive (?) WGs • Libraries WG (proposal: vote to abandon) • #AllezCulture WG -> Communicators Community ? • Copyright WG -> Copyright Community ? MC meeting 5-6 March 2019 The Hague CC BY-SA Working Groups (unlimited, no funding)
  41. 41. Association business • Budget update March 2019 MC meeting 5-6 March 2019 The Hague CC BY-SA Budget update Items to cover
  42. 42. Association business MC meeting 5-6 March 2019 The Hague CC BY-SA Budget update Budget category Total budget 2018 Actual costs In % Budget remainin g * Travel costs MC meetings 23.000 25.540 111,0% (2.540) * Other costs (meetings and elections) 2.000 5.705 285,3% (3.705) * Taskforces 21.000 7.917 37,7% 13.083 46.000 39.162 85,1% 6.838
  43. 43. Association business MC meeting 5-6 March 2019 The Hague CC BY-SA Budget update Budget category- Total budget 2019 Actual costs In % Budget remaining * Travel costs MC meetings 17.000 164 0,97% 16.836 * Other costs (meetings and elections) 2.500 180 7,19% 2.320 * Communities & task forces 30.000 0 0,00% 30.000 49.500 344 0,81% 49.156
  44. 44. Association business MC meeting 5-6 March 2019 The Hague CC BY-SA Budget update Proposal 6 communities * 5000 = 30000 euro’s / community Mid-term evaluation: if money not allocated/spent then redistributed among other communities
  45. 45. COMMUNITIES Netherlands, CC BY-SA 1911, Circus Museum Anonymous Troupe Banola leur dernière création
  46. 46. Netherlands, CC BY-SA 1911, Circus Museum Anonymous Troupe Banola leur dernière création
  47. 47. Netherlands, CC BY-SA 1911, Circus Museum Anonymous Troupe Banola leur dernière création
  48. 48. Netherlands, CC BY-SA 1911, Circus Museum Anonymous Troupe Banola leur dernière création
  49. 49. Netherlands, CC BY-SA 1911, Circus Museum Anonymous Troupe Banola leur dernière création
  50. 50. Netherlands, CC BY-SA 1911, Circus Museum Anonymous Troupe Banola leur dernière création
  51. 51. Netherlands, CC BY-SA 1911, Circus Museum Anonymous Troupe Banola leur dernière création
  52. 52. Netherlands, CC BY-SA 1911, Circus Museum Anonymous Troupe Banola leur dernière création
  53. 53. Communities • Who are current community managers, chairs & co-chairs? • What has been done so far? • What is needed to make the community work better? Progress update Plenary Title here CC BY-SA MC meeting 5-6 March 2019 The Hague CC BY-SA
  54. 54. Communities ● Finalize work plan and vision for 2019 ○ Decide on concrete steps towards their implementation ● Discuss how ENA-members can get involved and contribute and how they can benefit from being a member of your community ● Discuss Task Forces and plan your meetings ● Discuss success criteria ● Prepare the Governance of your Community ○ Agree on how to install the Community’s Steering Group within 1 month ● Report back on these issues Progress in action Breakout groups MC meeting 5-6 March 2019 The Hague CC BY-SA
  55. 55. Each community to have: ● List of follow-up actions ● Success criteria ● Procedure for implementing governance ● Progress update - early April 2019 Norway, CC BY-SA 1921, Oslo Museum Ernest Rude Ernest Marini - dancer in a costume
  56. 56. NEXT STEPS United Kingdom Snell, A practical guide to the examination Wellcome Collection
  57. 57. ● Approval: Minutes and actions from previous meeting ● Next MC meeting: time and place Title here CC BY-SA Woman Reading a Letter | Johannes Vermeer 1663, Rijksmuseum Netherlands, Public Domain MC meeting 5-6 March 2019 The Hague CC BY-SA
  58. 58. Wrapping up: ● What’s on the board? ● Any other questions or ideas? United Kingdom, CC BY 1870s, Wellcome Collection Kunimasa IV Cats in human dress playing a variety of games, including arm wrestling and tug of war.
  59. 59. Find your buddy! MC meeting 5-6 March 2019 The Hague CC BY-SA Franchise from BL YT 21, f. 11 | Guillaume de Lorris and Jean de Meun c. 1380. The British Library | United Kingdom, Public Domain

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