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Europeana Network Association AGM 2017 - 6 december - Budget Update 2017

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Budget Update 2017 - Paul Keller

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Europeana Network Association AGM 2017 - 6 december - Budget Update 2017

  1. 1. ENA: 2017 BUDGET UPDATE & 2018 BUDGET PROPOSAL Paul Keller | 6 december 2017
  2. 2. 2016 Financial report The Budget for 2016 was approved by the Europeana Network Association AGM on 3 november 2015 CC BY Europeana Association Financial Update (November 2017) budget expenditure result Travel costs €32.500 €27.455 €5.045 Other costs €2.500 €6.643 -€4.143 Task Forces €30.000 €8.850 €21.150 Total €65.000 €42.948 €22.052 Sources of funding: Europeana DSI 1 & DSI 2 project budgets
  3. 3. Budget vs Expenditure €0 €17,500 €35,000 €52,500 €70,000 Travel Other Task Forces Total CC BY Europeana Association Financial Update (November 2017)
  4. 4. 2016 Financial report • We have again significantly underspend, primarily because of underspending for working groups and task forces. • Form the total expenses (€42.948) we have been covered €29.707 from DSI1 project funding (€293 less then budgeted) and €13.242 from DSI2 project funding (€21.758 less than budgeted). Key insights CC BY Europeana Association Financial Update (November 2017)
  5. 5. 2017 Budget update The Budget for 2017 was approved by the Europeana Network Association AGM on 8 november 2016 budget current (nov) projected result Travel costs €39.000 €19.960 €18.000 €37.960 Other costs €3.000 €4.106 €5.613 €9.719 TF & WG €30.000 €21.264 €0 €21.264 Total €72.000 €45.330 €23.613 €68.943 Sources of funding: Europeana DSI 2 (€43.857) + DSI 3 (rest) CC BY Europeana Association Financial Update (November 2017)
  6. 6. Budget (new) vs Realisation €0 €20,000 €40,000 €60,000 €80,000 Travel Other Task Forces Total CC BY 31% Europeana Association Financial Update (November 2017)
  7. 7. A note on MC meeting costs In 2017 we have seen a significant variation in the costs for the MC meetings: • the Hague meeting: 23 councillors (€345 per person including €1000 for catering and supplies) €8.000 • Copenhagen meeting: 26 councillors (€568 per person including €1800 for catering) €15.000 • Milano meeting: 33 councillors (€601 per person (3 hotel nights) and including €3500 for catering and technology) €20.000 Based on this the minimum that we need to budget for a physical meeting is €10.500 (30 councillors à €350) CC BY Europeana Association Financial Update (November 2017)
  8. 8. 2017 Budget update • We will almost meet our budget with an overspend on MC meetings (other consist for 80% out of meeting costs for MC meetings) and an underspend on Task Forces (only 31% of the overall budget). • We only managed to spend €43.857 during the DSI 2 period which means that we left €11.143 on the table. • This means that we wil have to draw €25.086 from our DSI 3 allocation (€8K more than budgeted) Key insights CC BY Europeana Association Financial Update (November 2017)
  9. 9. ENA budget sources Under DSI 3 and DSI 4 Europeana foundation contributes €50.000 per year to the ENA budget 2017 2018 DSI 2 DSI 3 DSI 3 DSI 4 Budgeted €55.000 €17.000 €33.000 €17.000 €72.000 €50.000 Actual €43.857* €25.086 €24.914 €17.000 €68.943 €41.914 CC BY Europeana Association Financial Update (November 2017) * the difference between the actual expenses and the budgeted amount (€11.143) had to be returned to the Commission at the end of DSI 2.
  10. 10. 2018 budget considerations • The DSI 3 budget allocated a total amount of €50.000 for the ENA core activities. After accounting for our (predicted) 2017 expenses this leaves us with €25.000 • In addition EF has indicated that from under DSI 4 they plan to allocate €50.000 per year for the ENA core activities. Of these €17.000 would be attributed to the 2018 budget. • This leaves us with €42.000 to spend in 2018. This is significantly less then what we spend in 2017. • The proposed budget requested and additional €2.500 from the Europeana Foundation DSI 3 budget in order to achieve a balanced budget. CC BY Europeana Association Financial Update (November 2017)
  11. 11. Proposed 2018 ENA budgetThis is the budget proposed for 2018, based on a annual ENA budget of €50.000 under DSI 4. DSI 3 DSI 4 Total MC meetings (2 physical meetings) €11.500 €11.500 €23.000 Other costs (excl. meeting costs) €1.000 €500 €1.500 Task forces (5 x €3.000) €15.000 €5.000 €20.000 Total €27.500 €17.000 €44.500 CC BY Europeana Association Financial Update (November 2017) You will be asked to approve (or reject) the provisional budget for 2017 as part of the online voting.
  12. 12. 3 November 2015

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