E cloud athens-wp7

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Europeana Cloud - Progress and Financial Reporting, Geoff Butters, 19 March 2014, Athens

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  • In line with Strategic Plan: Distribute & Engage
    Project Objectives:
    Raise awareness of Europeana and promote its use among a broad public for a variety of key purposes including:
    Lifelong learning
    Genealogy
    Cultural tourism
    Leisure
    To further encourage cultural institutions to continue to provide content
  • E cloud athens-wp7

    1. 1. Progress and Financial Reporting Geoff Butters, MDR Partners 19 March 2014, Athens
    2. 2.  Progress & Financial reporting is part of WP 7: Project Management Mary Rowlatt Mary is getting better slowly but surely. I spoke to her last Saturday and she was quite bright and cheerful!
    3. 3. Progress and Use of Resources reports  All these are absolutely fine!!  The level of detail in the Use of Resources reports is what is wanted.  Thank you all for doing such a good job on them!
    4. 4. Financial reports in the NEF  These also seem fine in most cases • A few need some additional detail and I have written to those partners.  The EC Project Officer and Finance Officer may still have queries after we submit. • We will need to answer those queries by email. • We may need to make changes in the NEF.
    5. 5. Level of Detail to be reported for the EC  for Personnel costs  the people that worked; • their name and/or position / seniority; • the WPs they worked on; • the person-months per WP. (backed up by timesheets showing hours)  for Other costs (Travel costs only for most partners) - • Travel costs should be divided into • (1) plane/train/car fares, and • (2) accommodation & subsistence. • Who, or at least how many people, travelled; • The reason (project meeting, a conference for dissemination, etc); • Dates of travel (they must be within the reporting period); • Where (City/town & Country);
    6. 6. Level of Detail to be reported for the EC  for Personnel costs  the people that worked; • their name and/or position / seniority; • the WPs they worked on; • the person-months per WP. (backed up by timesheets showing hours)  for Other costs (Travel costs only for most partners) - • Travel costs should be divided into • (1) plane/train/car fares, and • (2) accommodation & subsistence. • Who, or at least how many people, travelled; • The reason (project meeting, a conference for dissemination, etc); • Dates of travel (they must be within the reporting period); • Where (City/town & Country);O ut of D ate Maybe Out of Date
    7. 7. Level of Detail to be reported for the EC  for Other costs (including Travel) in the NEF New guidelines apply • They are on Basecamp https://basecamp.com/1768384/projects/561931-europeana-cloud/messa  BUT full details will still have to be reported in the Use_of_Resources reports to the project manager.
    8. 8. Level of Detail to be reported for the EC  for Personnel costs • the people that worked; • their name and/or position / seniority; • the WPs they worked on; • the person-months per WP. (backed up by timesheets showing hours) • At a meeting with the Project Officer, Marcel Watelet, he intimated that the level of detail in the NEF might be less, BUT full details will still have to be reported in the Use_of_Resources reports to the project manager, and you must keep timesheets. This point Maybe Out of Date
    9. 9. Financial reports in the NEF • Most of you have already completed the NEF satisfactorily, thank you! • For those few that have not • The NEF MUST BE completed BEFORE Friday 28th March • If we leave it to the last minute there might be a problem and we could be late!  So please, please complete yours by next Monday 24th to give me time to make any changes  Don’t forget to Finalise it!  Let me know when you have done it.
    10. 10. Payment modalities Project = 36 months: First pre-financing already paid - you should have received it 56% of Community contribution was actually paid Two further pre-financing payments after 12 and 24 months: based on annual financial statements being accepted Pre-financing + interim pre-financing limited to 90% of maximum Community contribution (retention of 10%) Final payment based on financial statements being accepted, = outstanding balance
    11. 11. Thank you Geoff Butters geoff.butters@mdrpartners.com

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