europeana
cloud
Ingestion Clinic
Chiara Latronico

Operations Officer, The European Library

Marian Lefferts

Executive Ma...
Agenda





Ingestion process step by step
Ingestion plan broken down per provider
Rights documentation (Europeana Pro...
The European Library Portal
The European Library: Ingestion
Workflow
Preparation Work
Content ingestion questionnaire
Ingestion plan
Sample records...
The European Library: System
Architecture
Harvesting: Repox
Harvesting: Repox
Ingestion: UIM Loading
Ingestion: UIM Validation
Ingestion: UIM Validation
Ingestion: UIM Validation
UIM Validation: Record in Portal
UIM Validation: Record in Portal
UIM Validation: Records in Portal
Validation: Acceptance Portal
XSLT to Internal Object Model
Ingestion: UIM OAI-EnrichmentAcceptance
Ingestion: UIM OAI-EnrichmentAcceptance
Validation: Acceptance Portal
Dataset in Acceptance

 Create an account on
http://www.theeuropeanlibrary.org/
 Use credentials to sign in to acceptanc...
Validation: Acceptance Portal
Acceptance Portal:
Communication

 When a dataset is in acceptance
 Communication with data provider
 Fixing dataset if...
Ingestion: UIM Index to Publish
Live Index: Live Portal

 When a provider accepts dataset
 Dataset ready for live index
 Dataset indexed into the live ...
Dataset Live in Europeana
When a provider accepts a dataset
 Dataset delivered to Europeana
 Dataset searchable in Europ...
SugarCRM: eCloud Ingestion Plan

eCloud Ingestion Plan Report
eCloud Ingestion Plan: Hangout # 1
19 th June
1. National Library of Technology (NTK), Prague
Three datasets scheduled fo...
eCloud Ingestion Plan: Hangout # 1
19 th June
4. Tilburg University
One dataset scheduled for Q1 2014
Delivery to The Eu...
eCloud Ingestion Plan: Hangout # 2
(21 st June)
1. University of Edinburgh
Ten datasets scheduled for Q4 2013
Delivery t...
eCloud Ingestion Plan: Hangout # 2
(21 st June)
4. VU University
Nine datasets scheduled for Q3 2013
Delivery to The Eur...
eCloud Ingestion Plan: Hangout # 3
(3 rd July)
1. Bavarian State Library
One dataset scheduled for Q4 2013
Delivery to T...
eCloud Ingestion Plan: Hangout # 3
(3 rd July)
3. HAZU
Twenty-eight sub-sets scheduled for Q4 2013
Delivery to The Europ...
eCloud Ingestion Plan: Number of
Records
Records promised = Records delivered
Number of records promised needs to be the s...
Europeana Pro Website
Europeana Pro is the Europeana Professional website
http://pro.europeana.eu/
Here is possible to fin...
Europeana Rights on Europeana Pro
Europeana Rights...
Define the rights to the digital object
A definition is mandatory ...
Other Topics
Thumbnails
Are not mandatory but they enrich the collection
Can be inserted into the metadata
A pattern to...
Other Topics
De-duplication
If two or more of your datasets share the same records,
the data provider needs to
Inform the...
Other Topics
Sub-sets
If a dataset is made up of
several sub-sets, the data
provider needs to
Inform the Collections Team...
Other Topics
Catalogue records and digital objects
A catalogue record (bibliographic info) is recommended for each
record...
Other Topics
Example of record with no catalogue records or digital objects
Other Topics
Collection descriptions
A data provider could enrich a dataset by sending us a
collection description
It wou...
Other Topics
Providers experience
Comments about time table?
Special issues regarding your own datasets?
Assistance in ...
Thank you!
For every questions or feedback contact
collections@theeuropeanlibrary.org
Chiara Latronico
Chiara.Latronico@kb...
www.theeuropeanlibrary.org
Chiara Latronico,Europeana Cloud - Ingestion Clinic, The European Library
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Chiara Latronico,Europeana Cloud - Ingestion Clinic, The European Library

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  • Chiara Latronico,Europeana Cloud - Ingestion Clinic, The European Library

    1. 1. europeana cloud Ingestion Clinic Chiara Latronico Operations Officer, The European Library Marian Lefferts Executive Manager, CERL – WP4 Leader Europeana Cloud Ingestion Clinic: 19-21 June, 3 July, 2013
    2. 2. Agenda     Ingestion process step by step Ingestion plan broken down per provider Rights documentation (Europeana Pro) Other topics:      Thumbnails De-duplication Sets and subsets Catalogue records vs digital objects Collection descriptions  Providers experience and questions
    3. 3. The European Library Portal
    4. 4. The European Library: Ingestion Workflow Preparation Work Content ingestion questionnaire Ingestion plan Sample records to ingest Datasets ready for harvesting Create case in CRM: case # to provider Step by Step Harvest metadata Enhance metadata Index in acceptance portal Communicate with data provider Live index = live portal Deliver to Europeana Enhance and publish in Europeana
    5. 5. The European Library: System Architecture
    6. 6. Harvesting: Repox
    7. 7. Harvesting: Repox
    8. 8. Ingestion: UIM Loading
    9. 9. Ingestion: UIM Validation
    10. 10. Ingestion: UIM Validation
    11. 11. Ingestion: UIM Validation
    12. 12. UIM Validation: Record in Portal
    13. 13. UIM Validation: Record in Portal
    14. 14. UIM Validation: Records in Portal
    15. 15. Validation: Acceptance Portal
    16. 16. XSLT to Internal Object Model
    17. 17. Ingestion: UIM OAI-EnrichmentAcceptance
    18. 18. Ingestion: UIM OAI-EnrichmentAcceptance
    19. 19. Validation: Acceptance Portal
    20. 20. Dataset in Acceptance  Create an account on http://www.theeuropeanlibrary.org/  Use credentials to sign in to acceptance http://www.tel.ulcc.ac.uk/acceptance/  Validate data using tabs  Default  Dublin Core  (Soon) EDM
    21. 21. Validation: Acceptance Portal
    22. 22. Acceptance Portal: Communication  When a dataset is in acceptance  Communication with data provider  Fixing dataset if needed  More commination until provider gives approval to publish  Data provider accepts dataset  Dataset ready for The European Library live index
    23. 23. Ingestion: UIM Index to Publish
    24. 24. Live Index: Live Portal  When a provider accepts dataset  Dataset ready for live index  Dataset indexed into the live portal  It takes from 1 day to 1 week for a dataset to be searchable in The European Library live portal (this is variable and changes due to circumstances)
    25. 25. Dataset Live in Europeana When a provider accepts a dataset  Dataset delivered to Europeana  Dataset searchable in Europeana by following quarter  Dataset published live in Europeana  E-mail to provider with link to dataset into Europeana portal
    26. 26. SugarCRM: eCloud Ingestion Plan eCloud Ingestion Plan Report
    27. 27. eCloud Ingestion Plan: Hangout # 1 19 th June 1. National Library of Technology (NTK), Prague Three datasets scheduled for Q2 2014 Delivery to The European Library: April 2014 In Europeana by Q3 2014 2. ULB Five datasets scheduled for Q4 2013 Delivery to The European Library: October 2013 In Europeana by Q1 2014 3. DIALNET Two datasets scheduled for Q1 2014 Delivery to The European Library: January 2014 In Europeana by Q2 2014
    28. 28. eCloud Ingestion Plan: Hangout # 1 19 th June 4. Tilburg University One dataset scheduled for Q1 2014 Delivery to The European Library: January 2014 In Europeana by Q2 2014 5. OAPEN Two datasets scheduled for Q2 2013 Delivery to The European Library: May 2013 In Europeana by Q3 2013
    29. 29. eCloud Ingestion Plan: Hangout # 2 (21 st June) 1. University of Edinburgh Ten datasets scheduled for Q4 2013 Delivery to The European Library: October 2013 In Europeana by Q1 2014 2. DANS Three datasets scheduled for Q3 2013 Delivery to The European Library: July 2013 In Europeana by Q4 2014 3. UNIBI One dataset scheduled for Q3 2013 Delivery to The European Library: July 2013 In Europeana by Q4 2014
    30. 30. eCloud Ingestion Plan: Hangout # 2 (21 st June) 4. VU University Nine datasets scheduled for Q3 2013 Delivery to The European Library: July 2013 In Europeana by Q4 2013 one dataset scheduled for Q1 2014 Delivery to The European Library: January 2014 In Europeana by Q2 2014 one dataset scheduled for Q3 2014 Delivery to The European Library: July 2014 In Europeana by Q4 2014 5. Wales One dataset scheduled for Q1 2014 Delivery to The European Library: January 2014 In Europeana by Q2 2014
    31. 31. eCloud Ingestion Plan: Hangout # 3 (3 rd July) 1. Bavarian State Library One dataset scheduled for Q4 2013 Delivery to The European Library: October 2013 In Europeana by Q4 2013 2. Debrecen University Library Three datasets scheduled for Q1 2015 Delivery to The European Library: January 2015 In Europeana by Q2 2015
    32. 32. eCloud Ingestion Plan: Hangout # 3 (3 rd July) 3. HAZU Twenty-eight sub-sets scheduled for Q4 2013 Delivery to The European Library: October 2013 In Europeana by Q1 2014 One sub-set scheduled for Q2 2014 Delivery to The European Library: April 2014 In Europeana by Q3 2014
    33. 33. eCloud Ingestion Plan: Number of Records Records promised = Records delivered Number of records promised needs to be the same of the number of records delivered to The European Library If a data provider cannot deliver the record promised  The Collections Team needs to be informed soon If a data provider has more records to deliver  It’s good news and we will be happy to ingest more Deliverable D4.1 (containing the ingestion schedule) is available on Basecamp and can be accessed by everyone
    34. 34. Europeana Pro Website Europeana Pro is the Europeana Professional website http://pro.europeana.eu/ Here is possible to find Information about projects News Discussions Technical documentation  For data provider to make metadata  Europeana rights information
    35. 35. Europeana Rights on Europeana Pro Europeana Rights... Define the rights to the digital object A definition is mandatory for each record Can be inserted into the metadata Can be sent via email (if the same statement is appliccable for each record) There are 12 rights statements to choose from  2 Public Domain  6 Creative Commons Licenses  4 Europeana Rights Reserved Statements Europeana Rights on Europeana Pro website http://pro.europeana.eu/web/guest/available-rights-statements
    36. 36. Other Topics Thumbnails Are not mandatory but they enrich the collection Can be inserted into the metadata A pattern to thumbnails can be sent via email
    37. 37. Other Topics De-duplication If two or more of your datasets share the same records, the data provider needs to Inform the Collections Team Help us to identify a pattern to de-duplicate records Or give us a list of identifiers to work with The European Library portal clusters similar records But Europrana does not accept duplications
    38. 38. Other Topics Sub-sets If a dataset is made up of several sub-sets, the data provider needs to Inform the Collections Team Because tables and Ingestion Plan might need to be updated
    39. 39. Other Topics Catalogue records and digital objects A catalogue record (bibliographic info) is recommended for each record A link to a digital object is mandatory for each record Link to digital objects need be inserted into the metadata Europeana does not accept records without links to digital objects
    40. 40. Other Topics Example of record with no catalogue records or digital objects
    41. 41. Other Topics Collection descriptions A data provider could enrich a dataset by sending us a collection description It would appear on the collection level page in The European Library portal It would improve retrieval of a dataset on Google search It supports data analysis for Content Ingestion Strategy A few examples Picture Archives and Graphics Collection, Austrian National Library Alba amicorum from the Koninklijke Bibliotheek, National Library of the Netherlands Digital Periodicals and Newspapers, National Library of Spain
    42. 42. Other Topics Providers experience Comments about time table? Special issues regarding your own datasets? Assistance in preparing the data? Issues with number of records? Questions?
    43. 43. Thank you! For every questions or feedback contact collections@theeuropeanlibrary.org Chiara Latronico Chiara.Latronico@kb.nl
    44. 44. www.theeuropeanlibrary.org

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