Who is Who


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Who is Who in Brussels

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Who is Who

  1. 1. FINDING YOUR WAY IN BRUSSELS Euclid Network is an institutional partner of and supported by the European Commission, DG Education and Culture, Active Citizenship
  2. 2. I am interested in: <ul><li>Policy Areas </li></ul><ul><li>Funding </li></ul><ul><li>European Decision-making </li></ul><ul><li>Lobbying </li></ul><ul><li>Who’s Who in Brussels </li></ul><ul><li>Where to get help </li></ul>
  3. 3. <ul><ul><li>What you must know about European policies in general </li></ul></ul>The EU member countries have transferred all of their law-making authority to the EU in certain policy areas. In others, competencies are shared between the EU and the national government .
  4. 4. Policy areas <ul><ul><li>What you must know about European policies in general </li></ul></ul>Source: Foundation Robert Schuman, December 2007 It should be noted that the States co-ordinate their economic and employment policies within the Union and that the common foreign and security policy is governed by a special system. The EU member countries have transferred all of their law-making authority to the EU in certain policy areas. In others, competencies are shared between the EU and the national government Competencies What does it mean? Policy areas Exclusive competencies EU legislates alone − Customs Union; − Establishment of competition rules necessary for the functioning of the internal market; − Monetary policy for Member States which use the euro as legal tender; − Conservation of the biological resources of the sea as part of the common fisheries policy; − Common trading policy; − The conclusion of an international agreement when this is within the framework of one of the Union's legislative acts or when it is necessary to help it exercise an internal competence or if there is a possibility of the common rules being affected or of their range being changed Shared competencies The Union and Member States legislate together, with the States exercising their competence if the Union is not exercising its own − Internal market;− Social policy with regard to specific aspects defined in the treaty;− Economic, social and territorial cohesion;− Agriculture and fisheries except for the conservation of the biological resources of the sea;− Environment;− Consumer Protection;− Transport;− Transeuropean Networks;− Energy;− Area of freedom, security and justice;− Joint security issues with regard to aspects of public health as defined in the Lisbon Treaty;− Research, technological development and space;− Development cooperation and humanitarian aid. Exclusive competencies with European support Areas where the Member States have exclusive competence but in which the Union can provide support or co-ordination (excluding all aspects of harmonisation) with respect to the European aspects of these areas − Protection and improvement of human healthcare; − Industry; − Culture; − Tourism; − Education, professional training, youth and sport; − Civil protection; − Administrative co-operation.
  5. 5. Funding opportunities <ul><li>Grants: </li></ul><ul><ul><li>are a form of complementary financing. The EU does not finance projects up to 100%; only projects taking place outside the European Union have the possibility to be financed in full; </li></ul></ul><ul><ul><li>enable a given operation to break even financially and cannot lead to a profit for their beneficiaries; </li></ul></ul><ul><ul><li>cannot be awarded retroactively for actions that are already completed; </li></ul></ul><ul><ul><li>only one grant may be awarded for the same action. </li></ul></ul><ul><li>The Commission awards money in the form of grants in order to implement projects or activities in relation to European Union policies. </li></ul><ul><li>Since grants cover a very diverse range of fields, the specific conditions that need to be fulfilled vary from one field to another. </li></ul><ul><li>Grant beneficiaries are mainly private or public organisations. </li></ul><ul><li>Besides grants the Commission also concludes public procurement contracts for the supply of goods, implementation of works or provision of services. These contracts are concluded following calls for tenders. </li></ul>Source: http://ec.europa.eu/grants/introduction_en.htm <ul><ul><li>What you must know about European funding in general </li></ul></ul>
  6. 6. <ul><li>What kinds of grants are available? </li></ul><ul><ul><li>Grants for almost any policy area - Education, Health Care, Youth Policy, Democracy and Human Rights, Rural development, Conservation and Environment, Innovation and Technology, Labour market or Diversity Issues- are available from the European Union. They are organised in multi-year programmes, with priorities that may change within that period. As a rule, there is a yearly call for project proposals in a specific area every year. </li></ul></ul><ul><ul><li>Find an explanation about European Funding here </li></ul></ul><ul><li>How do I find out about them? </li></ul><ul><li>The easiest way to find out about grants is either looking: </li></ul><ul><ul><li>Here for grants within the EU </li></ul></ul><ul><ul><li>Here for grants outside the EU </li></ul></ul><ul><ul><li>asking through http://ec.europa.eu/europedirect/ </li></ul></ul>Funding opportunities (continued) <ul><ul><li>European funding by policy area (1) </li></ul></ul>
  7. 7. Funding opportunities (continued) <ul><ul><li>European funding by policy area (2) </li></ul></ul>Policy areas <ul><li>Agriculture </li></ul><ul><li>Audiovisual and Media </li></ul><ul><li>Communication </li></ul><ul><li>Competition </li></ul><ul><li>Conference interpretation </li></ul><ul><li>Consumers </li></ul><ul><li>Culture </li></ul><ul><li>Development </li></ul><ul><li>Economic and financial affairs </li></ul><ul><li>Education, training and youth </li></ul><ul><li>Employment and social affairs </li></ul><ul><li>Energy </li></ul><ul><li>Enlargement </li></ul><ul><li>Enterprise </li></ul><ul><li>Environment </li></ul><ul><li>External Relations </li></ul><ul><li>External Aid </li></ul><ul><li>External Trade </li></ul><ul><li>Fisheries </li></ul><ul><li>Fighting fraud </li></ul><ul><li>Freedom, Security and Justice </li></ul><ul><li>Humanitarian Aid </li></ul><ul><li>Human Rights </li></ul><ul><li>Information society </li></ul><ul><li>Public Health </li></ul><ul><li>Regional Policy </li></ul><ul><li>Research and Innovation </li></ul><ul><li>Sport </li></ul><ul><li>Statistics </li></ul><ul><li>Transport </li></ul>
  8. 8. <ul><ul><li>All programmes have guidelines and all programmes have application packs, which can be downloaded from the European Commission’s website </li></ul></ul><ul><ul><li>General requirements are: </li></ul></ul><ul><ul><ul><li>form a partnership/consortium with one or more organisations in one or more member states </li></ul></ul></ul><ul><ul><ul><li>write a coherent proposal </li></ul></ul></ul><ul><ul><ul><li>demonstrate that you are a sustainable organisation with expertise in the area you want to carry out a project in </li></ul></ul></ul><ul><ul><ul><li>Demonstrate that you have decent financial and administrative facilities. </li></ul></ul></ul><ul><li>Be prepared to provide 10-50% of the project costs yourself, or as a consortium. </li></ul><ul><li>This is called co-funding! </li></ul><ul><li>Find out if you qualify to get EU money </li></ul>Funding opportunities (continued) <ul><ul><li>How to apply for funding (1) </li></ul></ul><ul><li>Decide on whether to go ahead </li></ul><ul><li>Make an assessment on how much time and resources the preparation of a project proposal is going to take. This kind of investment is rarely funded by the EU. </li></ul><ul><li>Try to find out about the success rate for proposals in the area of your interest from the Directorate General in Brussels that manages the programme; it could be as low as 15%. </li></ul>
  9. 9. <ul><li>Where to find partners: </li></ul><ul><ul><li>Look at your own network . Most organisations are part of national and international sectoral networks, and a Internet web search may quickly get you what you are looking for. </li></ul></ul><ul><ul><li>The next place is the National Agency that manages the programme in your country if it exists for the programme you are interested in. You can ask the European Commission representation in your country ( http://ec.europa.eu/represent_en.htm , http://ec.europa.eu/world/where/index_en.htm ) if this is the case. </li></ul></ul><ul><ul><li>You can check the grant programme’s website to see if there is a Partnership Search Facility or a Partner Database. If you have trouble surfing these sites, try to ask EuropeDirect for information first. </li></ul></ul><ul><li>Set up a project group </li></ul><ul><ul><li>Decide who in your organisation is going to be responsible for liaising with organisations elsewhere, for managing the application process and for writing the proposal. Some proposals take two full months work for one person. </li></ul></ul>Funding opportunities (continued) <ul><ul><li>How to apply for funding (2) </li></ul></ul>
  10. 10. <ul><li>Form a partnership </li></ul><ul><ul><li>Ask the partners you would like to work with if they are willing to do so </li></ul></ul><ul><ul><li>Decide which organisation will be the Lead Partner, who must then ask the others to sign a Partnership Agreement and to supply all the documents that are needed for the grant application. </li></ul></ul><ul><ul><li>Do not leave this to the last moment: national holidays, closed offices and strikes have been known to wreck grant applications. </li></ul></ul><ul><li>Collaborative working approach </li></ul><ul><ul><li>Start discussing the problem you want to tackle with partners and what its national/European background looks like. Discuss what the solution should be, but remember all this should meet the programme guidelines, including the maximum amount of money you can ask for. </li></ul></ul><ul><ul><li>Agree on what you are going to do, how and when you will do it, who will do it and by what indicators you will measure success. Then, as a lead partner, start writing. Use the partners and your colleagues as sparring partners, devil’s advocates or sounding boards. Ask them to be critical; the European Commission’s evaluators are known to be harsh as well. </li></ul></ul>Funding opportunities (continued) <ul><ul><li>How to apply for funding (3) </li></ul></ul>
  11. 11. <ul><li>Budget </li></ul><ul><ul><li>Calculate the cost of every activity in your application, including all the monitoring, evaluation, report writing and administrative work you have to do. Then try to fit all that in your maximum budget. </li></ul></ul><ul><li>Submit the Application before the deadline expires </li></ul><ul><ul><li>Unfortunately, when applicants do not meet EU deadlines, they are out of the game. The Commission itself, however, is likely to exceed its own deadlines and there is precious little you can do about it. </li></ul></ul><ul><ul><li>Therefore, submit all electronic templates and/or send the complete package, all annexes, declarations and electronic devices (CD, USB’s) by mail before the deadline expires. </li></ul></ul>If you want to know more, please, email our Executive Director, Filippo Addarii at: [email_address] Funding opportunities (continued) <ul><ul><li>How to apply for funding (4) </li></ul></ul>
  12. 12. <ul><li>The EU's usual method of decision-making is that the Commission makes a proposal to the Council and Parliament who then debate it, propose amendments and eventually adopt it as EU law. In the process, they will often consult the European Economic and Social Committee and the Committee of the Regions , the two EU advisory bodies. </li></ul>European decision making <ul><ul><li>What you must know about European Decision-making </li></ul></ul>Source: http://europa.eu/abc/12lessons/lesson_4/index_en.htm <ul><ul><li>Can the EU adopt law about everything? </li></ul></ul><ul><li>It depends on whether the EU is ‘competent’ in the matter. Competencies are euro jargon for 'powers and responsibilities'. For areas to be EU competencies, they need a ‘legal basis’. This basis is found in the ‘Lisbon Treaty’, the treaty that all member states have ratified. </li></ul><ul><li>There is a lot of discussion about what powers and responsibilities should be given to EU institutions and what should be left to national (and regional or local) authorities. </li></ul><ul><li>Non-EU matters are called ‘subsidiary’ matters. </li></ul><ul><li>Before a proposal is drawn up the Commission makes sure that: </li></ul><ul><ul><li>the subject of the proposal is not a subsidiary issue </li></ul></ul><ul><ul><li>the content of the proposal is proportional to the problem it should solve. </li></ul></ul>
  13. 13. <ul><li>Phase 1 : The Commission publishes its intentions to pass a new law. There is a preparatory phase where all kinds of stakeholders are consulted. For complex issues,’ Green Papers’ and/or ‘White Papers’ are published. </li></ul><ul><li>Phase 2: Civil servants write a draft proposal . Many stakeholders will try to get their points included in the text, but not always in an official way and not all of them succeed. </li></ul><ul><li>Phase 3: In the member states, civil servants and parliaments study the proposals . Different ministries in a country do not always agree, nor do different political parties, so they negotiate and then take position. The government instructs its representatives in Brussels (called the Permanent Representations) how to negotiate with other member states and how to vote in the Council. Many stakeholders use this phase to lobby their civil servants and MP’s. </li></ul><ul><li>Phase 4: The Council and the European Parliament debate the proposal . They are both visibly and invisibly lobbied by stakeholders, who often use actions and other elements of their media strategies to get heard and make an impression. Then the Council and the European Parliament vote . </li></ul>European decision making (continued) <ul><ul><li>How does the EU adopt law? </li></ul></ul>
  14. 14. <ul><li>Lobbying in Brussels can be seen as being present at every stage of a decision-making process and trying to influence this process to your advantage. It means one has to understand and know the process, to see where the chances lie. </li></ul>Lobbying <ul><ul><li>What you must know about lobbying in general </li></ul></ul><ul><li>In order to draft an effective lobbying strategy, there are a few questions that every lobbyist should ask themselves: </li></ul><ul><ul><li>What is the proposed plan you want to lobby? </li></ul></ul><ul><ul><li>What is the decision-making procedure? </li></ul></ul><ul><ul><li>What does the decision-making timeline look like? </li></ul></ul><ul><ul><li>What are the entities/institutions the proposal has to pass? </li></ul></ul><ul><ul><li>Who are the other stakeholders? </li></ul></ul><ul><ul><li>Who are your enemies? Why? </li></ul></ul><ul><ul><li>Who are your allies? Why? </li></ul></ul><ul><ul><li>What are their positions? How do you find out? </li></ul></ul><ul><ul><li>What are the key objectives? </li></ul></ul><ul><ul><li>What steps will you take with each actor in the process? </li></ul></ul><ul><ul><li>When will you take them? Are there deadlines for certain actions? </li></ul></ul><ul><ul><li>Who is available to carry out lobbying activities for you? </li></ul></ul><ul><ul><li>Lobbying: how to do it? </li></ul></ul>
  15. 15. <ul><li>Your professional network </li></ul><ul><li>Sectoral support organisations </li></ul><ul><li>Your Permanent Representation- your ‘Embassy’ in Brussels </li></ul><ul><li>Consultancy firms </li></ul>Lobbying (continued) <ul><ul><li>Who could you use to maximize your impact? </li></ul></ul><ul><ul><li>Which other initiatives can help you to make your voice heard? </li></ul></ul><ul><li>Taking part in consultations </li></ul><ul><li>Taking part in Public Hearings </li></ul><ul><li>Writing position papers </li></ul><ul><li>Forming alliances/coalitions </li></ul><ul><li>Developing media strategy </li></ul>
  16. 16. <ul><li>Almost every sector of public life has representants in Brussels. These people are usually called ‘ lobbyists” , and they: </li></ul><ul><ul><li>follow their own area of interest closely, read what the Commission, the EP, their colleagues and ‘competitors’ publish </li></ul></ul><ul><ul><li>network and discuss with colleagues, competitors, civil servants, MEP’s and journalists. </li></ul></ul><ul><ul><li>report back to their own organisations in the member states and facilitate meetings between these and people in Brussels </li></ul></ul><ul><ul><li>alert their employers to new developments, threats and opportunities and propose what to do about them </li></ul></ul>Who’s who in Brussels <ul><ul><li>What you must know about who’s who in Brussels </li></ul></ul><ul><ul><li>Where to find the right person </li></ul></ul><ul><li>Euclid internal list. Please email us at info@euclidnetwork.eu </li></ul><ul><li>Platforms (umbrellas, networks, coalitions and CSO representatives) ( PA Directories – EPAD 2010) </li></ul><ul><li>MEP’s ( European Parliament website ) </li></ul><ul><li>Commission’s officials ( EC Directory ) </li></ul><ul><li>Civil Servants ( IDEA ) </li></ul><ul><li>The Register of Lobbyists </li></ul>
  17. 17. <ul><li>For general questions about EU decision-making, laws, policies, grants and tenders, please contact : </li></ul><ul><ul><ul><li>EuropeDirect </li></ul></ul></ul><ul><ul><ul><li>Call the free phone number: 0080067891011 from anywhere in the EU </li></ul></ul></ul><ul><ul><ul><li>Other organizations: </li></ul></ul></ul><ul><ul><ul><ul><li>Platform of European Social NGOs (Social Platform) </li></ul></ul></ul></ul><ul><ul><ul><ul><li>CEV </li></ul></ul></ul></ul><ul><ul><ul><ul><li>ECAS </li></ul></ul></ul></ul><ul><ul><ul><li>Euclid: </li></ul></ul></ul><ul><ul><ul><ul><li>email us at: [email_address] </li></ul></ul></ul></ul>Where to get help?