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Financial audit 2012

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CiDA_Financial Audit_2012

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Financial audit 2012

  1. 1. CryIL DEVELOPMENTAGENCY INDEPENDENTAUDITORS'REPORTand SPECIAL-PORPOSEFINANCIALSTATEMENTS FORTHEYEARENDED31 DECEMBER2012
  2. 2. CIVILDEVELOPMENTAGENCY TableofContents Contents Statementof Management'sResponsibility...... ..........3 INDEPENDENTAUDITORS'REPORT ...........................4 SPECIALPURPOSEBALANCESHEETSTATEMENT................. ..........................s SPECIALPURPOSESTATEMENTOFOPEMTIONS......... ...............6 NOTESTOTHESPECIALPURPOSEFINANCIALSTATEMENTS............... ,...,....7 2lt'age
  3. 3. CIVILDEVELOPMENTAGENCY Statement of Management's Responsibility Statement of Management'sResponsibility The managementof the Civil DevelopmentAgencyis responsiblefor the preparationof the specialpurposeproject financialstatements(referredto as "the Agency").In doing so,the CivilDevelopmentAgencyis requiredto: - selectsuitableaccountingpoliciesandapplythem consistently; - makejudgmentsand estimates,which are reasonableandprudent. The managementis responsiblefor keeping proper accountingrecords, which disclose with reasonable accuracy the financial position of the Agency. It has a general responsibilityfor taking such stepsas reasonablyopento them to safeguardthe assetsof theAgencyandto preventand detectfraud andother irregularities. 3lPage
  4. 4. t JcJ6oScqoL Jlq06n6tq0 qJ bJJCI6baq6J000.tnaJJ60J GeorgianAudit&ConsultingCompany A CroweHonrathBusinessAllianceAssociate INDEPENDENTAUDITORS'REPORT Nameof Entity: YearEnd:3L.L2.72 Civil DevelopmentAgency To: Managementof the Civil DevelopmentAgency We haveaudited the attachedstatementof incomeand expendituresby proiect for the year ended December 3L, 2012 (the financial report). The financial report i01Z comprises contributionsand expensesfor the period from fanuaryt,2Ol2 to December 3L,20L2. Thefinancialreport is the responsibilityof the CivilDevelopmentAgency.Our responsibility is to expressan opinion on the financial report 2012 as required by the International Standardson Auditing. It is CIDA'Sresponsibilityto manageand usethe funds receivedfrom the donors according to the agreementsbetween the donors and CIDA.Our responsibilityis to ensure that administrationof the donor fundstakesplacein a satisfactorymannerand that the financial reportingproperly reflectsthe project. We conductedour audit in accordancewith the International Standardson Auditing. Our repoft is in accordancewith the auditing standardISAB05"specialConsiderations- Audits of Single Financial Statementsand SpecificElements,Accounts or ltems of a Financial Statement".Generallyacceptedauditing standardsrequire that we plan and perform the audit to obtain reasonableassuranceabout: ;: Thefinancialreport is freeof materialmisstatement ; The internal control of the entity is satisfactoryto ensure correct reporting and also satisfactorysecuring donor funds, including assetsacquired in accordancJwith the donation Theauditincludes: ' : Examining,on a test basisthe evidencesupporting the amountsin the financialreport, evaluationof the usedaccountingstandardstogetherwith an assessmentof the conrents and presentationofthe financialreport Examinationthe CIDA'sexplanationof deviationsbetweenactualcostand contribution to budget Examinationof CIDA'sassetmanagementandaccounting-andinternalcontrolsystems Examinationofthe averageexchangerateused we believethat our audit providesa reasonablebasisfor our opinion. In our opinion: ; Theattachedfinancialreport 201,2presentsfairly the projectsresult - The CIDA'smanagementhave fulfilled its duty to properly register and documentthe accountinginformation required by the International Standardson Auditing together with satisfactorysecuringdonor funds,includingassetsacquiredin accordancewith the donation GeorgianAudit and Consulting Company Member of Crowe Horwath International 04April 2013 3o0rh333qrolt3.2,lJbobobbob63bg366rtro,borhcrrjpo4 / AxisBusinesspalace,4thfloor,2 GamrekeliSt. b;jorbor3Sqrcn,orboqrobo0160I 0160Tbilisi,Georgia Tel.:(99532)2904322;Tet./Fax:(99532)2gO4523;E-mait:gacc@caucasus.net www.gacc.com.ge
  5. 5. CIVILDEVELOPMENTAGENCY SpecialPurposeBalance Sheetasat 31 December2012 (amountsare expressedin GELunlessindicatedotherwise) SPECIALPURPOSEBALANCESHEETSTATEMENT Description 2OLL 2(J42 Assets CurrentAssets Cash Receivables- taxes Total CurrentAssets FixedAssets LLs,7L2 8,972 124,684 88,676 2r2,854 6,968 2L9,822 78,049 Total Assets 27.3,36() 297,871 Liabilities and Funds VAT Payables Funds 8,972 204,388 6,968 290,903 2L3,360 297,87LTotal Liabilities and Funds ---<C -f ) - N.Arveladze &Devdariani Financial Manager Director 5lPage
  6. 6. CIVILDEVELOPMENTAGENCY Special Purpose Statement of Operationsfor theyear ended December 37, 2072 famountsare exDressedin GELunlessindicatedotherwise) SPECIALPURPOSESTATEMENTOFOPERATIONS Description Amount Openning Balance 124,6B,4 Funds received durin the period SIIMS STAGEII ACF IDPCDP G-PAC EPF MSI Ministry of fustice FAA EU SIMSII G-PACII EPI (Deloitte) CESKO |apaneseEmbassy NEO VAT Received ro9,527 131,105 3,224 L7,642 37,O95 97,345 49,650 10,000 L,636 L4B,4LO 24,272 77,450 5,881 24,200 83,946 L8,400 L4,532 Total Fund available in?O1-2 Expensesfor the year 2OL2 Fundsreturn 854,316 (753,925) (5,252) Closing Balance 219,8.22 Financial Manager Director N. Arveladze Devdariani 6lPage
  7. 7. CIVILDEVELOPMENTAGENCY Notes to the Special Purpose Financial Statements (amountsare expressedin GELunlessindicatedotherwise) NOTESTO THE SPECIATPURPOSEFINANCIALSTATEMENTS Note1.Description ofAetivities Civil DevelopmentAgency(CiDA)is the local NGOof Kvemo Kartli region,which is launchingthe principles of democraticgovernanceand civil society development sinceits establishmenton August 13,2002.Alongthe way of efficientdevelopment, CiDA'sactivities target to acceleratethe national integration processwithin the regional areas settled by ethnic minorities. For strengtheningthe organizational backbone CiDA seeks to promote the civic participation through advancing independentmedia,NGOsectorandlocalself-governmententities. Legaladdressof the Organization:9/l PirosmaniSt.,Rustavi,3700Georgia Note2"Basisof Presentation The special purpose financial statementshave been measured and presented in the GeorgianLari. The preparationof the special-purposefinancialstatementsrequiresthe useof estimates and assumptionthat affectthe reported amountsof assetsand liabilities.Althoughthese estimatesare based on management'sbest knowledge of current events and actions, actualresults ultimately may differ from those estimates. The specialpurposestatementsare preparedin accordancewith FinancialHandbookof CIDAand other financial instructionsand policieseffectivein the Agency.In accordance with this basisof accountingexpenditures,including capital spending,are recognizedat the time cashis disbursed,rather when incurred. Funding income is recognizedin the specialpurpose statement of operationswhen received,to the extent of expenditure incurred. Any surplus or deficit is shown as a special purpose balancesheet item. In general,accountingmethodusedin the Agencyrepresentscashbasisaccounting. TlPage
  8. 8. CIVIL DEVELOPMENTAGENCY Notcsto the SpecialPurposeFinancial Statements (amounBareexpressedin GELunlessindicatedotherwise) Note3: Proiect STAGEII ProiectName: LocalActorsjoin for inclusiveeconomicdevelopmentandgovernancein theSouthCaucasus Principal Objective: The participatory planning of Local government, NGOs and the private sector, improved collaboration between the user and the market through the exchangeof relevant information to supportthe socio-economichard shipto overcome. Breakdownof projea related expendituresin CIDAIormat (allligures presentedare in GEL): Description Annint in Gel Cornrnrnication Stationary Fuel e>penses Vehicle costs Office rent Salaries ProgramC-ost Bank fees Total expenses forth€ period r268 r,602 3,883 2,702 5,r40 56,509 3028r 58 tot,442 Note4: ProiectEmbassyof fapan Project Name: Rehabilitation of RustaviShelterfor the Elderly. Principal Objective: Improving the living conditionsof about 105 elderly peopleliving in Rustavi,which do not have adequateshelterand food; and elderly who careabout improving the lives of approximately165 relative to the allocation of resourceswhich otherwise would usethem for their own. Breakdownof project related expendituresin ClDAformat (allfigures presentedare in GEL): Description Amointin Gel Statbnaryandotheradminexpenses ProgramCost Totalexpensesfortheperiod 4,997 166,323 171,320 SlPage
  9. 9. CIVILDEVELOPMENTAGENCY Notes to the Special Purpose Financial Statements (amountsare expressedin GELunlessindicatedotherwise) Note 5: Proiect SIIMS ProjectName: Lifestabilizationof the displacedpersonsandtheir integrationin the society. Principal Objective: Identificationthe problemsof IDPsin Shidaand KvemoKartli,and their advocacyat localand central levels. Breakdownof project related expendituresin CIDAformat (allfigures presentedare in GEL): Description Amoint in Gel I ! tl I I Ft ! |t T T T II I tt !T l I Electricity Payment Commtrnicatim Gaz Payment Drinking water payment Cleaning Payment Stationary and other admin expenses Fuel expenses Vehicle costs and Insurance Office rent Salaries Program Cost Bank fees Total expenses for the period t34,go2 Note 6: Proiect FAA ProjectName: FederalAssistanceAward Principal Objective: Competitionorganizationin creativeletter in Englishlanguagebetweenfinal classes. Breakdownofproiect related expendituresin CIDAformat (allfigures presentedare in GEL): Description Amoint in Gel 474 386 1,305 l9l 22 15,015 8,574 39A4 7407 88,568 8,742 213 ProgramCost Bank fees Total expenses forthe period r633 3.27 L,636 9lPage
  10. 10. I I I l l I I I I rl CIVILDEVELOPMENTAGENCY Notes to the Special Purpose Financial Statements (amountsare expressedin GELunlessindicatedotherwise) Note7: ProiectMSI ProiedName: Your City Governmentand you Princinal Obiective: The proiect connects together the actors of the city of Rustavi society officials to increase public influenceon the decision-makingprocess.That implement by the awareness-raising,advocacyand public monitoring mechanisms(for example,by improving the City'sweb page,where you canput together with their information on the rights of citizens,as well as a more open governmentand accessto information) and the creation of new mechanisms for monitoring and advocacy (for example,the electronic monitoring system,greater accessto city council meetings and the creation of the Council,to make a direct exchangeof information between the City Council and Rustavi civil society). Breakdownofprojea related expendituresin CIDAformat (allfigures presentedare in GEL): Description Amoint in Gel I I t I I I II rI Cotrumtnication Fuel expenses Salaries Program Cost Bank fees Total expenses for the period 1,000 1,926 36,600 10,050 74 49,650 Note8: ProiectNEO ProjectName: New Economicopportunities. Princinal Obiective: Improveof livelihoodsand food securityfor vulnerablegroupsin the NEOtarget communities. Breakdownof oroiect related exoendituresin CIDAformat hll fiauresoresentedare in GELI: Description Amoint in Gel t I I II !I tI I Electricity paynent Drinking water payment Stationary and other admin expenses Fuel expenses Vehicle costs Salaries Bank fees Total expenses forthe period 356 116 2294 4514 68 29450 4 l0lPage 36,800
  11. 11. CIVILDEVELOPMENTAGENCY Notes to the Special Purpose Financial Statements (amountsare expressedin GELunlessindicatedotherwise) Note9: ProiectEU ProjectName: Supportfor fuvenilefusticeReformin NationalMinority Communitiesof KKand SJ. Principal Objective: Reintegrationinto societyof juvenilesbeingin the conflictwith law by developingtheir personaland professionalskills. Breakdownof project related expendituresin CIDAformat (allfrgures presentedare in GEL): Description Amoint in Gel Gaz Payment Stationary and other admin expenses Fuel expenses Salaries Program Cost Bank fees Total expenses for the period 177 615 690 8009 95s 28 10,474 Note10:ProiectIDPCDP ProjectName: Projectfor the developmentof the internally displacedpersons-refugeescommunity (lDPCDP). Principal Objective: TheGoalof project is to assistto the peacefultransformationof the existingand potentialconflictsin KvemoKartli and Samtskhe-favakheti. Breakdownof project related expendituresin CIDAformat (allftgures presentedare in GEL): Description Amoint in Gel Stationary and ottrcr admin expenses Car rent Salaries Program Cost Total expenses for the Period 405 350 2,550 83s lllPagc 41140
  12. 12. CIVILDEVELOPMENTAGENCY Notes to the Special purpose Financial Statements Note 11: Project G-PAC ProjectName: CivilOrganizationsNetwork of EasternGeorgia. Principal Objective: Facilitatingthe developmentof KvemoKartlicivil organizations. _Description - Electricity Yuy^"n ^_, _,-, 4UCommunication Natural Gaz Payment Drinking water payment Stationary and other admin expenses Fuel expenses Vehicle costs Office rent Car rent Salaries Program Cost Bank fees Total expenses for the period 47,931 Note 12: Project EpF ProjectName: Monitoring and anarysisof the criminar reforms imprementation assistance. Principal Obiective: Goalof Projectis to promote imprementationof analysisof criminar the freelegalaid field. strategy in the field of free legal law reforms and transparencyin 833 1,106 162 l,gg0 3,821 213 s280 4,620 26268 3,147 90 Communication Stationary and other admin expenses Fuel expenses Office rent Salaries Program Cost Bank fees Total expenses for the period 1,693 1,036 )'r)< 2,970 39,063 s02o2 73 I I 12lPage 97,262
  13. 13. CIVILDEVELOPMENTAGENCY Notesto the Special purpose Financial Statements Note13:ProiectCEC ProiectName: Integrationof KvemoKartli ethnicminoritiesyouth. Principal Objective: Thegoal of project is integration to electoralprocessof ethnic minority youth representativesof 4municipalityof KvemoKartli, Gardabani,Rustavi,andthe Dmanisi. Descr Communication Stationary and other admin expenses Fuel expenses Sahries Program Cost Bank fees Total expenses for the period Stationaryandotheradmineroenses Total expenses forthe neriod Amoint in Gel 300 787 7,75O sAoo t5,951 l2 Note14:ProjectMCBN ProjectName: Multi-ethnicConfidenceBuildingNetwork. Principal Objective: TheGoalof project is to assistto the peacefultransformationof the existingand potentialconflictsin KvemoKartli and Samtskhe-favakheti, 24,20O s82 582 13lPage
  14. 14. CIVITDEVELOPMENTAGENCY Notes to the Special Purpose Financial Statements Note15:Ministry of fustice ProjectName: Juvenilesin conflict with criminal law integrationproject Rustavi Principal Objective: Integration into socially useful activities,personaldevelopment,including through the transfer of new knowledgeand skills for the minors living in Rustavi,which are conflictwith the law. Com.rmtnication Fuel expenses Salaries Program Cost Bank fees Total expenses for the period Note 16: EPI (Deloitte) ProjectName: EconomicProsperityinitiative PrincipalObjective: Trainingforwomen farmersin the field of businessmanagement. Amoint in Gel 300 401 2963 1818 6 5,499 Amoint in Gel Fuel expenses Salaries Program Cost Bank fees Total expenses for the period 254 4565 I 059 3 5,881 14lPage
  15. 15. CIVILDEVETOPMENTAGENCY Notesto the Special purpose Financial Statements Note 17: Proiect G-PACII Projea Name: RegionalCivil Societynetwork (R-CSN) Principal Objective: create viable, effective institutional mechanismfor community development and civil society in Georgia. Amoint in Electricity Payment Communication Drinking Water Payment Fuel expenses Vehicle costs Salaries Program Cost Bank fees Total expenses for the period Note18:Expensesfunded from VATreceived 108 9 63 790 629 16,701 l5,l0g 55 33,463 Amaint in Gel Stationaryand other adminexpenses Fuelexpenses Salaries Bankfees Total expensesforthe period g,7gg 42 18,900 124 28,955 15lPage

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