1. How To Make A
Follow-Up Email For
Job Application

2. It’s been a week since you’ve applied to
your dream job and you’re starting to
become worried. It’s time to follow up
on your job application with an email to
the hiring manager.
Simple steps and tips to send the best
follow-up email to stand out from the
competition.
Submitting the job application is just the
first step in the hiring process. If you
have waited a week to hear from your
dream job its time to take initiative to
email the hiring manager. Reaching out
through email can make you successful
amongst other candidates.

3. How To Find Them
• Check original job posting
• Check company website
under employees or people
• Call the company’s main desk
Personal & Professional
Connections
• Use LinkedIn to see if you
have a connection to
someone in the company
• Search LinkedIn under
“People” or “Employees”
Who To Contact: Hiring Manager

4. When To Email
• First email should be 5-7 days after resume submission
• Avoid Monday: A busy transition day from the weekend
• Avoid Friday: Last day of the week, email can get lost in the
weekend emails
• Best time: Tuesday – Thursday
• Allow hiring manager at least 24 hours to respond
• Follow-up again in another 5-7 days

5. Constructing
Email
• Be brief, clear, and concise
• Have a positive, professional,
and respectful attitude
• Don’t be overly casual or
personal
• Stay calm and confident
• 3 brief paragraphs

6. Email content
Clarity
Have a clear
subject line with
the position title
Start
Start with a
statement about
your application
for the position
Interest
Clarify you still
have strong
interest and are
excited about
the role
Qualifications
Reiterate top
qualifications:
skills,
certifications,
experience
Gratitude
Express
gratitude by
thanking them
for time and
attention
References
Carefully prompt
them to check
your references
or set up an
interview
Personalize
Personalize your
communication

7. Example of
Follow-Up
Email
Hello [Hiring Manager’s Name],
Last week, I applied for the position of [position title]. I would like to kindly ask
you if you could provide me with your decision timeline.
I am very enthusiastic at the prospect of joining your team and leveraging [your
specific skills, knowledge, and experience] to help you [what profit you’d bring to
the company].
Please let me know if you need any more details about my application. I look
forward to speaking with you and sharing my ideas on how to help you with your
upcoming challenges.
Kind regards,
[Your signature]
[Your LinkedIn profile]
[Your phone number]

8. Examples of
Follow-Up Email
Hello/Dear/Good Morning/Afternoon Ms. Harper,
I’m writing to follow up on the application I submitted May
7th for the Marketing Coordinator position with Your
Company, and to reiterate how interested I am in talking to
the hiring team about this particular position.
As was mentioned in the job description, you’re in need of a
proactive self-starter with great communication skills, and I
hope this follow-up serves as evidence of both. I also bring
three years of related experience in marketing, and I’m truly
excited about the work being done at Your Company. It
would be my pleasure to assist the marketing team in their
efforts.
Thank you for taking the time to review my application. I
know the time and effort that takes. I look forward to
hearing from you!
Best wishes,
Your Name

9. Follow-Up Email
Do’s
• Wait until after the job posting
closing date
• Limit the number of emails sent
• Reach out to connections and
networking
• Research company culture to
align your communication
• Be yourself and express your
interest
Don’ts
• Contact the company/hiring
manager if job posting says not
to
• Get pushy or annoying
• Overly personal or casual
• Send to wrong email
• Sound robotic
• Use general statements

10. Conclusion
Sending an email is the preferred method of
conversation amongst hiring managers. Keep things
professional, clear, and brief for the best impression.
It can be tough waiting to hear from your dream job, but it
is necessary in the hiring process. When the time is right,
send a short and to the point email that will make you stand
out amongst the other candidates. Hiring managers will
respect your professionalism and it may be the difference
from you getting the interview.

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