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Business Emails<br />
Business Emails<br /><ul><li> Email is much less formal than a written letter.
Emails are usually short and concise – KISS IT!!!
 If you are writing to someone you don't know, a simple "Hello" is adequate. Using a salutation such as "Dear Mr. Smith," ...
 When writing to someone you know well, feel free to write as if you are speaking to the person.
 Include a telephone number to the signature of the email. This will give the recipient the chance to telephone if necessary.
When replying eliminate all the information that is not necessary. Only leave the sections of text that are related to you...
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Business emails

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For the Jiahua Business Club - Dec. 29th, 2010
www.jiahuaschool.com

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Business emails

  1. 1.
  2. 2. Business Emails<br />
  3. 3. Business Emails<br /><ul><li> Email is much less formal than a written letter.
  4. 4. Emails are usually short and concise – KISS IT!!!
  5. 5. If you are writing to someone you don't know, a simple "Hello" is adequate. Using a salutation such as "Dear Mr. Smith," is too formal.
  6. 6. When writing to someone you know well, feel free to write as if you are speaking to the person.
  7. 7. Include a telephone number to the signature of the email. This will give the recipient the chance to telephone if necessary.
  8. 8. When replying eliminate all the information that is not necessary. Only leave the sections of text that are related to your reply. This will save your reader time when reading your email.</li></li></ul><li>Business Emails<br />Have a try first…<br /> <br />Trevor Linden (DoS of the Vancouver English Centre is writing an email to Rukshana Engineer of the Canadians In Iran Visa Services Ltd. He wants to know the following:<br /><ul><li> General Info about traveling in Iran for Canadian families
  9. 9. The traveling is during Ramadan
  10. 10. There will be 3 adults and 2 children traveling
  11. 11. They want to leave before Jul 31st</li></ul>How should the Email look???<br />
  12. 12. Business Emails<br />Sample 1:<br /> <br />To whom it may concern,<br /> <br />I would like to inquire about visa services that you can offer Canadian families travelling to Iran during Ramadan. Total there would be 3 adults and 2 children hoping to leave by July 31st. <br /> <br />Thank you for your prompt reply,<br /> <br />Trevor Linden<br />Director of Studies<br />Vancouver English Centre<br />www.vec.ca<br />604-856-3324<br />
  13. 13. Business Emails<br />Reply 1:<br /> <br />Hello Mr. Linden,<br /> <br />We offer a wide range of services for Canadians travelling to the Middle East. We can not only help you through the visa process, but also provide you with travel arrangements as well.<br /> <br />If your plan on staying for less than one month the visa process is quite simple. For family stays longer than a month, Iran requires marriage certificates and proof of employment from your native country. Children applications for stays more than an moth can also be a bit complex.<br /> <br />For general information, you can visit here: www.canadiansiniran.com/visa/overview<br />Application forms can be downloaded here: www.canadiansiniran.com/visa/documents<br /> <br />Feel free to contact us at anytime – I am sure we can provide you with what you need.<br /> <br />Best Regards,<br /> <br />Rukshana Engineer<br />Canadians In Iran Visa Services<br />www.canadiansiniran.com<br />Vancouver: 001-604-853-2352<br />Iran: 011-98-21-2365-5664<br />
  14. 14. Business Emails<br />Sample 2:<br /> <br />Hi Rukshana,<br /> <br />Thank you for pointing us in the right direction. However, there seems to be some things that I am still not quite clear on. Perhaps you can walk me through this. The visas I am looking for are for a teacher at my school. She will not only be going to have her family experience Ramadan in Iran, but also to give a lecture at a few local Universities in Tehran. We seem to understand the process for the children, but for her, her husband, and her sister, it seems a bit complex.<br /> <br />For our teacher, Dorri Aziz, she is worried that she will not to be able to legally lecture unless she is on a full working visa, not a business visa as your website suggests. Also, her sister would like to get a tourist visa only as she will be go home earlier than the rest – she is going for a vacation, not on business as Dorri is. Will Dorri still be responsible for her sister if she gets a tourist visa instead of being on the family business visa? Lastly, Dorri has a German Sheppard. Can she bring the dog with her?<br /> <br />Thank you in advance for your help,<br /> <br />Trevor<br />
  15. 15. Business Emails<br />Reply 2:<br /> <br />Hi again Trevor,<br /> <br />Please find our answers to your questions below in red:<br /> <br />For our teacher, Dorri Aziz, she is worried that she will not to be able to legally lecture unless she is on a full working visa, not a business visa as your website suggests.<br />If Dorri will be paid by the local universities , then yes a working visa will be required. However, if she is working under a contract from your school, is paid by your school in Canadian dollars, then a simple business visa will suffice.<br /> <br />her sister would like to get a tourist visa only as she will be go home earlier than the rest<br />not a problem – these forms can be found here: www.canadiansiniran.com/visa/tourist<br /> <br />Will Dorri still be responsible for her sister if she gets a tourist visa instead of being on the family business visa?<br />No – she will only be responsible for her husband and children.<br /> <br />Can she bring the dog with her?<br />Not if she plans to bring the dog back to Canada with her – Canada does not allow any dogs that have been in Iran to enter Canada. Call your embassy for details.<br /> <br />Hope this helps.<br /> <br />Let us know when you are ready to start the visa process.<br /> <br />Best Regards,<br /> <br />Rukshana<br />

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